Office of International Student and Scholar Services

Request an Employment Verification Letter

Employment Verification Letter Travel Letter

BMV Letters: OISSS no longer writes letters for renewal of driver licenses.  The Ohio Bureau of Motor Vehicles (BMV) and Michigan Secretary State (SOS) now use the Department of Homeland Security's (DHS) Systematic Alien Verification for Entitlements (SAVE) Program, an online system that checks DHS databases to verify an applicant's immigration status.  If you are in H-1B status, take your current H-1B approval and H-1B extension receipt notice to a BMV/SOS location at least two weeks before your driver license expires.  The BMV/SOS agent will check the database to confirm the information.  The information might not be verified by SAVE right away, so the agent might provide you with a temporary extension and mail the driver’s license to your home address.  

 

H-1B Employment Verification Letter

This is for current H-1B employees who need a letter verifying their employment for reasons other than travel and obtaining a driver license (such as to provide their family and friends a letter to accompany their visitor visa).  

To request an employment verification letter, follow these steps:

1.  Gather the following information needed for the request:

• • Position Title
  • H-1B Approval Notice Number (starts with IOE or WAC)
  • Current H-1B start and end dates
  • Pending petition information (if applicable)
  • Reason for the letter
  • Name, title, and organization of person receiving the letter (if needed)
  • Special requests or questions

2.  Log into iRocket using your UTAD username and password.  

 

3.  Click Employee Services on the left menu.

 

 

 

 

 

4.  Under Tasks, click H-1B Employment Verification Letter Request.

5.  Complete the e-form.

6.  You will receive an email that you submitted the form.

7.  We will send you an email with instructions for downloading the letter from iRocket.

 

To support your family and friends in their visitor visa application, you can use the template below to write your own letter:

Date

U.S. Embassy/Consulate

(City and Country where visitor will apply for visa)

Re: (Enter H-1B Employee Name)

       (Enter H-1B Approval Notice Number)

_____________________

Dear Sir or Madam:

I am an employee of The University of Toledo working in H-1B Nonimmigrant Status with a start date of (date) and end date of (date) and approval notice (Approval Notice number).

I would like to invite my (family member relationship and name) born (date of birth), citizen of (country) to obtain a B2 visa.

My (family member name) will arrive (date) to (visit purpose) and will depart (date).  I (will or will not) be providing lodging, food, and other necessities to my visitor while they are in the U.S. 

Thank you for your consideration in this matter.  Please contact me if additional information is needed.

Sincerely,

 

(Print and sign your name)

(Telephone number including area code)

____________________

H-1B Travel Letter

For employees who intend to travel, CISP's letter is only an employment verification for visa purposes.  It does not grant the employee permission to travel.  This permission must be secured from the employee's supervisor.

CISP recommends that H-1B employees carry a letter that verifies your employment with UToledo when you travel outside the U.S.  We ask that you submit the letter no earlier than 30 days before you start your travel so that the letter is recent.  

To request a travel letter, follow these steps:

1.  Gather the following information needed for the request:

• • Position Title
  • H-1B Approval Notice Number (starts with IOE or WAC)
  • Current H-1B start and end dates
  • Pending petition information (if applicable)
  • Expected dates of travel
  • Countries to be visited
  • Primary reason for travel
    • If the reason is a conference, details about the conference (name of conference, dates, how you are participating, etc.)
  • Special Requests, including the date you would like to pick up the travel letter from our office

 

2.  Using your UTAD credentials, log into iRocket.

 

 

 

 

 

 

 

3.  Click Employee Services on the left menu.

 

 

 

 

4.  Under Tasks, click H-1B Travel Letter Request.

5.  Complete the e-form.

6.  You will receive an email that you submitted the form.

7.  Once we create the letter, we will send you an email with instructions for downloading the letter from iRocket.

8.  We recommend that you carry the following while you travel.  

• • Original I-797 Notice of Action/H-1B Approval Notice  
  • Valid H-1B visa stamp in your passport 
  • A copy of your H-1B petition  
  • Employment Verification letter/Travel letter  
  • Recent pay stubs  
  • Copies of your J-1 waiver documentation (if you were previously in J-1 status.)

You can find more information on Traveling During H-1B Status on our Travelling Outside the U.S. During H-1B webpage