UToledo Human Resources

CONTINUITY OF OPERATIONS AND ESSENTIAL PERSONNEL

University Hall in the snow

The University of Toledo is committed to the campus community's safety and the continuation of essential operations during severe weather conditions and other emergencies.  The UToledo Continuity of Operations Plan has been developed to assist the University in managing its operations in the event the president or designee declares a campus emergency or temporarily suspends University operations.  The goals of the Continuity of Operations Plan are:

  • Continue critical UToledo operations during a temporary interruption of University services.
  • Ensure appropriate, timely and ongoing communication with all key stakeholders.
  • Protect the health and safety of students, patients, faculty, staff and guests.

ESSENTIAL AREAS

UToledo has identified the following areas as essential to maintaining continuous operations during a temporary suspension of services:

  • Clinical Operations
  • Public Safety and UT Police
  • Information Technology
  • Academic and Student Services
  • Supply Chain Operations (for clinical operations only)
  • Facility Services
  • Employee Payroll and HRIS Services

ESSENTIAL EMPLOYEES LIST AND ASSOCIATED DOCUMENTS

Employees who work in essential areas may be designated as essential personnel by leadership. As a result, they are required to work whenever the Continuity of Operations Plan is activated, regardless of the level of emergency.  (Review the Continuity of Operations Plan for a definition of "essential personnel.")

Maintenance of UToledo's Essential Employees List is the responsibility of the functional owner. This should be reviewed and updated annually as needed.

Employees identified as essential personnel will be notified of this designation by their supervisor and should sign the Essential Personnel Acknowledge Memo. Both the employee and supervisor should retain a signed copy, with the original memo kept in the employee's HR file.

Additionally, essential employees should receive the Essential Personnel Restricted Travel Memo from their supervisor to present to local law enforcement officers if they are stopped during a level 3 Snow Emergency or other unforeseen emergencies.

Note: There are operations other than those essential areas listed above that may need to be continued in the event of a temporary suspension of University services; however, they may be done so remotely. These and all employees must follow the direction of their supervisor.

RELATED PLAN AND DOCUMENTS

COUNTY SNOW EMERGENCY DECLARATIONS, CONFLICTS

University of Toledo employees may live in a variety of surrounding counties. When considering when to activate the Continuity of Operations Plan, the University president or designee may include Lucas County Snow Emergency declarations only (i.e., other surrounding county declarations will not be determining factors). 

In instances when counties other than Lucas County declare a Level 3 Snow Emergency, UToledo employees are expected to report to work as scheduled. Employee residents of counties other than Lucas County which declare a Level 3 Snow Emergency must notify their supervisor and seek direction as to the appropriate treatment of the absence should they choose not to report to work (e.g., use of available vacation time, if deemed an unexcused absence, etc.).

NOTIFICATION OF TEMPORARY SUSPENSION, CLASSES AND OPERATIONS

If severe weather or another type of emergency affects classes or University operations, the University will announce this information through the following channels:

  • UT Alert text message and email - be sure your cell phone number is updated in Banner to receive these notices;
  • Rave Guardian smart phone app - download free from your app store;
  • Website - visit myut.utoledo.edu, and utoledo.edu/weather for up-to-date (time-stamped) news;
  • Social Media - UToledo on Facebook and Twitter; and
  • Local media outlets - TV and radio stations

For the safety of our students, faculty and staff, every effort is made to announce suspension of morning classes by 6 a.m., afternoon classes by 10 a.m. and evening classes by 3 p.m. This gives the University flexibility should conditions improve throughout the day.

 

Last Updated: 11/7/19