Graduate Student Success

During this time, self-nominations are accepted by the College of Graduate Studies on behalf of the Graduate Student Association via the InvoNet submission form. Graduate and professional students should review eligibility requirements for all positions of interest before submitting their self-nomination.

The College of Graduate Studies will send out the InvoNet ballot for election via UToledo email. All registered graduate and professional students, regardless of membership type, can vote for GSA President, Vice President, Treasurer, Secretary, and Communications Specialist.

Roles & Responsibilities

• Serves as the official representative of the GSA, acting as the primary liaison between graduate-professional students and university stakeholders, represents the GSA at university-wide events
• Provides presentations on behalf of the GSA to students, faculty, staff, and university leadership
• Leads all General Assembly meetings
• Serves on the Graduate Council and Graduate Council Executive Committee, attending and providing reports at all meetings
• Chairs the social programming & professional development committee
• Meets regularly with the College of Graduate Studies to report on GSA activities
• Other duties as assigned by the College of Graduate Studies

Helpful Skills & Interests for this Role

• Public speaking: The GSA President presents to university leadership, the graduate and professional student body, and faculty/staff groups to share updates, initiatives, and student concerns.
• Excellent written & verbal communication: The GSA President prepares reports and messages for graduate and professional students, campus partners, and university leadership.
• Leadership: The GSA President presides over meetings and leads GSA initiatives and programming.
• Engagement & Networking: Along with the GSA Vice President, the GSA President establishes relationships with campus partners and fellow student organization leaders as well as participates in tabling events such as involvement fairs.

Commitment

The President of the Graduate Student Association must work 20 hours per week on campus.

Compensation

This position includes a stipend and tuition waiver, the details of which will be provided upon appointment. Tuition coverage is subject to university policies and may not cover all coursework and does not cover fees. The extent to which tuition is covered varies by academic program and executive board position.

Eligibility

• Must be able to work 20 student worker hours per week on campus
• Must have either served on the executive board or be a current representative
• Must be a currently registered student and registered during the fall and spring semester of the academic year of term
• Must be an Active Member of the GSA (What is an Active Member?)
• Must be in good academic standing and can not be on any academic or disciplinary probation
• Faculty and staff are ineligible
• The College of Graduate Studies will accept self-nominations from active members who have not served as an executive board member or college representative, but whether self-nominations will move forward to election will depend on number of self-nominations from previous executive board members or college representatives. 

Roles & Responsibilities

• Assumes presidential responsibilites in the absence of the President
• Serves as an alternate on Graduate Council meetings and all other university committees
• Plans the Midwest Graduate Research Symposium with the GSA President as the lead symposium coordinator
• Leads college representatives and schedules weekly office hours
• Meets regularly with the College of Graduate Studies to report on GSA activities
• Other duties as assigned by the College of Graduate Studies

Helpful Skills & Interests for this Role

• Leadership: The GSA Vice President serves as a lead for college represenatives, providing them with guidance and support.
• Organization: The GSA Vice President coordinates with executive officers and college representatives to schedule GSA office hours.
• Engagement & Networking: Along with the GSA President, the GSA Vice President establishes relationships with campus partners and fellow student organization leaders as well as participates in tabling events such as involvement fairs.

Commitment

The Vice President of the Graduate Student Association must work 15 hours per week on campus.

Compensation

This position includes a stipend and partial tuition waiver, the details of which will be provided upon appointment. Tuition coverage is subject to university policies and may not cover all coursework and does not cover fees. The extent to which tuition is covered varies by academic program and executive board position.

Eligibility

• Must be able to work 15 student worker hours per week on campus
• Must be a currently registered student and registered during the fall and spring semester of the academic year of term
• Must be an Active Member of the GSA (What is an Active Member?)
• Must be in good academic standing and can not be on any academic or disciplinary probation
• Faculty and staff are ineligible 
• COGS will accept self-nominations from interested inactive members. Whether self-nominations from inactive members may advance to elections will depend on number of active member self-nominations. Inactive members must upload their resume or curriculum vitae in their self-nomination and attend an interview to be considered for elections.

Roles & Responsibilities

• Handles financial and budgetary matters of the GSA
• Prepares and submits financial reports for General Assembly meetings and at the request of the College of Graduate Studies and any GSA member
• Responsible for processing research travel and conference funding requests
• Attends all GSA/College of Graduate Studies meetings
• Leads the research travel and conference registration reimbursement committee
• Other duties as assigned by the College of Graduate Studies

Helpful Skills & Interests for this Role

• Organization: The GSA Treasurer evaluates and approves/denies research travel and conference registration reimbusement requests which involves a complex workflow and multiple documents.
• Financial Management: The GSA Treasurer oversees GSA expenditures and provides significant input on the financial activities of the GSA. 
• Attention to Detail: The GSA Treasurer must review eligibility for members submitting reimbursement requests and manage multiple spreadsheets of information.
• Microsoft Excel: Knowledge of Excel is a significant skill of a successful GSA Treasurer as the GSA Treasurer is reponsible for multiple spreadsheets
• Excellent written & verbal communication: The GSA Treasurer communicates with students on their requests for reimbursement, provides budgetary reports to the GSA, and gives presentations on the research travel and conference registration reimbursement process.

Commitment

The Treasurer of the Graduate Student Association must work 10 hours per week on campus.

Compensation

This position includes a stipend and partial tuition waiver, the details of which will be provided upon appointment. Tuition coverage is subject to university policies and may not cover all coursework and does not cover fees. The extent to which tuition is covered varies by academic program and executive board position.

Eligibility

• Must be able to work 10 student worker hours per week on campus
• Must be a currently registered student and registered during the fall and spring semester of the academic year of term
• Must be an Active Member of the GSA (What is an Active Member?)
• Must be in good academic standing and can not be on any academic or disciplinary probation
• Faculty and staff are ineligible 
• COGS will accept self-nominations from interested inactive members. Whether self-nominations from inactive members may advance to elections will depend on number of active member self-nominations. Inactive members must upload their resume or curriculum vitae in their self-nomination and attend an interview to be considered for elections.

Roles & Responsibilities

• Produces minutes for all meetings of the GSA
• Approves minutes and other records maintained by the GSA
• Monitors attendance at GSA meetings and maintains active membership list
• Maintains all GSA records and provides copies of records upon request of the College of Graduate Studies or any GSA member
• Other duties as assigned by the College of Graduate Studies

Helpful Skills & Interests for this Role

• Organization: The GSA Secretary will manage all GSA records including minutes, agendas, documentation, and resources. The GSA Secretary will also assist in event logistics, creating room reservations and managing calendars.
• Attention to Detail: The GSA Secretary will take minutes for meetings and maintain an updated roster of GSA active members.
• Excellent written & verbal communication: The GSA Secretary regularly corresponds with organization members and campus partners for General Assembly meetings and events.

Commitment

The Secretary of the Graduate Student Association must work 5 hours per week on campus.

Compensation

This position includes a stipend, the details of which will be provided upon appointment. 

Eligibility

• Must be able to work 5 student worker hours per week on campus
• Must be a currently registered student and registered during the fall and spring semester of the academic year of term
• Must be an Active Member of the GSA (What is an Active Member?)
• Must be in good academic standing and can not be on any academic or disciplinary probation
• Faculty and staff are ineligible 
• Active members meeting all other eligibility requirements will advance to elections. COGS will accept self-nominations from interested inactive members. Whether self-nominations from inactive members may advance to elections will depend on number of active member self-nominations.

Roles & Responsibilities

• Updates the GSA website
• Creates and posts content to the GSA social media
• Produces and posts print promotional items
• Leads all advertising and outreach efforts by the GSA
• Other duties as assigned by the College of Graduate Studies

Helpful Skills & Interests for this Role

• Graphic design & content creation: The GSA Communications Specialist will be responsible for creating all social media content for the Graduate Student Association as well as developing social media designs, print flyers, and other visual content to promote GSA initiatives and activities.
• Organization: The GSA Communications Specialist will maintain a social media schedule to keep members up to date on GSA important dates, activities, and programming.
• Excellent written communication: The GSA Communications Specialist will update the GSA website with important information for organization members and campus/community partners.

Commitment

The Secretary of the Graduate Student Association must work 4 hours per week on campus.

Compensation

This position includes a stipend, the details of which will be provided upon appointment. 

Eligibility

• Must be able to work 4 student worker hours per week on campus
• Must be a currently registered student and registered during the fall and spring semester of the academic year of term
• Must be an Active Member of the GSA (What is an Active Member?)
• Must be in good academic standing and can not be on any academic or disciplinary probation
• Faculty and staff are ineligible 
• Active members meeting all other eligibility requirements will advance to elections. COGS will accept self-nominations from interested inactive members. Whether self-nominations from inactive members may advance to elections will depend on number of active member self-nominations.

Attending one General Assembly meeting is two points and attending one committee meeting is one point. Earning four points within six months means you are an active member for the following six months!

Yes! You can self-nominate for as many positions as you would like, but will need to provide unique candidate statements for each of the positions.

Yes! Candidates are permitted to vote for themselves in the General Election.