Accounts Payable

Forms

U.S. vendors:

Blank W-9 - Standard form required for issuing payment

Substitute W-9 Form - This form should only be used for a non-employee individual when the payee prefers to provide birth date as identification instead of the social security number provided on the standard W-9.

Non-Employee Direct Deposit Enrollment Form - this form should only be used for non-employee individuals. Companies should enroll in PaymentWorks. See the Vendor Resources page for more information. 


International vendors:

Form 8233 - Exemption From Withholding on Compensation for Independent (and Certain Dependent) Personal Services of a Nonresident Alien Individual

Non-Resident Alien Information Form

Form W-8BEN - Certificate of Foreign Status of Beneficial Owner for United States Tax Withholding

Accounts Payable Direct Pay Form - This form is to be used for non-employee payments, please use the Concur system for all current employee and student reimbursements.

Ohio Sales Tax Exemption Form

Additional tax exempt states:

    • Colorado  (CO allows out-of-state tax-exempt organizations to use their exemption certificate issued by their home state)
    • Florida
    • Idaho
    • Illinois
    • Indiana
    • Kansas
    • Kentucky
    • Michigan
    • Minnesota
    • Texas
    • West Virginia (WV allows out-of-state tax exempt organizations to use their exemption certificate issued by their home state)


Questions? Please email apinvoices@utoledo.edu

Last Updated: 6/27/22