Accounts Payable

1. Introduction - start here for self-guided Concur training
2. Travel & Expense Policies
3. Terms & Definitions
4. Basic Navigation
   1. Access Concur
   2. Concur Homepage
5. Profile Settings
   1. Personal Information
   2. Travel Settings & Preferences
   3. Expense Settings
6. User Interface Icons

1. Create and Submit a New Travel Request
   1. Request Header
   2. Segments
   3. Expenses
   4. Approval Flow
   5. Audit Trail
2. Approve a Travel Request
3. Link an Approved Travel Request to an Expense Report
4. Manage Existing Requests & View Past Requests

1. Create and Submit a New Expense Report
   1. Report Header
   2. Enter Travel Allowances and Itinerary Details
   3. Add Expenses to an Expense Report
   4. Attach Receipts or other Documentation
2. Approve an Expense Report
3. Manage Existing Reports & View Past Reports

• Allocating an Expense - changing the index
• Basic Approval Flow
• Business & Group Meals
• Emailing Receipts
• Event Cancellations
• Exceptions
• Fraudulent Charges
• Itemizing an Expense
• Mileage
• Missing Receipt Affidavit
• Mobile App
• Per Diem
• Personal & Non-Reimbursable Expenses
• Receipt Requirements
• Sales Tax

Steps to obtain a University of Toledo Purchasing Card:

1. Complete the Bank of America P-Card Application 
   • 2024 Account Key - zw158fi0
2. The applicant's manager will receive an email from the Bank of America Works application. This should be forwarded to pcardtravelsupport@utoledo.edu to indicate approval. 
3. Register for and attend a training session: P-Card New User Training Sign Up
4. Complete the P-Card Affirmation Form.
5. The applicant will receive an email with card pick-up instructions. The affirmation form and photo ID are required. For safety reasons, please do not come to the Accounts Payable office without written pick-up instructions and an appointment.

The cardholder is responsible for knowing their card limit, which resets each week on Tuesday. Bank of America Global Card Access can be used to check your limit, set notifications for credit availability, access your PIN, and identify fraud. 

To request a limit change, suspend, or reactivate P-cards, please use the P-Card Change Request Form.

• P-Card Journal Entry Form
• P-Card Sign Out Log
• UT Authorization for Gift Cards
• Gift Card/Confidential Gift Card Log Sheets

• Listing of Vendors that Accept Credit Card