Accounts Payable

The Missing Receipt Affidavit should be used when the merchant has not provided a receipt or a duplicate receipt cannot be obtained. By using the affidavit, the user is stating that the related expense is in compliance with University Policies and qualifies as a legitimate business expense. If the original receipt is located or received, it should be attached to the Expense Report at that time.

Upon completing the Affidavit, please provide the following information in the Comments section of the expense entry: description, items purchased, quantity of each item, and unit price.

The Missing Receipt Affidavit is only available to the end user. The end user, who is responsible for the expense, will be accepting the Affidavit’s conditions when the Affidavit is generated, therefore a delegate cannot generate a Missing Receipt Affidavit on behalf of an end user.

Additional Resources:

• Working with Missing Receipt Affidavits (Video, Tip Sheet)