Recreational Services

Rentals

Virtual facility tour 

Facility reservations

University of Toledo Recreational Services includes three indoor facilities and outdoor fields on both The University of Toledo Main and Health Science Campuses. We strive to make our facilities available to interested parties from The University of Toledo and surrounding communities while serving as the hub for recreational services and well-being.

Before completing a facility space request, please review the below guidelines as well read our online Facility Rental Policies which will assist in planning your event with Recreational Services at the University of Toledo! We value the importance of booking our facilities for informal recreational needs to UT students and paying members.  Due to this, we strive to offer open recreation for our users during hours of operation. 

Student Organizations

All student organizations must submit their event request via InvoNet. All student organization events must be approved by the Office of Student Involvement and Leadership before the event can be reserved at a Recreational Services facility. Events are only confirmed if the Rec Services office receives a signed rental agreement.

Need assistance submitting an event request via InvoNet? Review the instructions on how to Create an Event.

Group Reservations (Community and utoledo Departments)

Groups of two or more using general recreation spaces are required to go through the rental process by submitting a Facility Space Request Form. For special accommodations,  please check in at the main office or call 419-530-3700 to make prior arrangements.

UT Recreational Services reserves the right to determine the potential harm to facilities or participants and may reject requests. Groups renting a facility are required to observe all applicable policies of Recreational Services and The University of Toledo, and all local, state and federal laws.

UT Recreational Services, The Division of Student Affairs and The University of Toledo are not responsible for lost, stolen or misplaced property. All areas of the Student Recreation Center, Morse Fitness Center and Health Education Center, including the locker rooms, are for use at the risk of the patron.

Registering an event for approval through InvoNet or submitting an online facility request on www.utreccenter.com does not mean that the facility, equipment or instructor has been reserved for your event.  UT Recreational Services must determine requested items are available and all rental requirements have been met prior to sending a confirmation email. 

Requests are processed in the order in which they are received, please allow a minimum of 72 hours or three business days for a UT Recreational Services staff member to respond to your request. 

Rental Process

Reservation Checklist
Type of Rental Group	Event Request Submission			Requirements Prior to the Event Date			Day of Event Requirements
Community Groups and Faculty/Staff	Submit a Facility Space Request Form			Sign & Return Rental Agreement If applicable, turn in a Certificate of Liability Insurance If applicable, pay a deposit			Check in with the Building Supervisor upon arrival Turn in waivers for ALL participants  Pay balance for rental reservation of per person fee
Registered Student Organizations	Register event via InvoNet			Fill out an Invonet Request Form Sign & Return Rental Agreement If applicable, for larger events schedule a planning meeting with the Coordinator, Events& Facility Operations 8 weeks before the event date			Check in with the Building Supervisor upon arrival Turn in waivers for ALL participants that are not UT Students  Pay balance for rental additional costs

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Advanced Notice

To process paperwork and obtain necessary approvals, we require space reservation forms to be submitted within the following required timeline:

• Meetings, Birthday Parties, training's, and other small events must be submitted at least 2 weeks prior to the requested event date.
• Field Trips, Seasonal Swim Practices, Camps, Late-Night Parties, and large events must be submitted at least 4 weeks in advance, 8 weeks is preferred, of the event date. 

Priority scheduling is given in the following order

1. Regularly scheduled academic classes
2. Office of Recreational Services requests
3. University of Toledo requests
4. Non-University requests 

All users must abide by the Office of Recreational Services policies 

• Children 12 and under must have an adult always accompany the minor) to
  the facility and supervise the minor for the duration of the visit. The adultmember or guest pass must supervise the minor at all times. Supervision is defined by actively engaged, easily accessible and within reach of the minor.
• Children 12 and under are prohibited access to and use of the exercise machines, free weight area, spa and sauna.
• Children 13-17 may use the exercise machines, free weight area, spa and sauna as well as all other areas of the facility.
• Children age 17 and under must have a waiver signed by their parent or guardian on file in order to enter the facility.
• Children ages 7 and under must be within arm’s reach of a parent/guardian when in the pool.
• Children 6 and over must use the appropriate gender locker room.

Parking

UToledo Recreational Services is not responsible for parking tickets, please click below for instructions on how to purchase a parking pass.

Parking Instructions

 

GENERAL LIABILITY WAIVER