UToledo Human Resources

• Additional Position—Employee is being paid out of a different PCN and that they have never been paid out of.  Employees assignment ends at the end of the semester and will be working under a different PCN.
• New Hire—Employee is a new hire.
• Rehire—Employee is continuing to work in the same PCN.  Employees assignment ends at the end of the semester and is working under the same PCN the next semester in the same PCN.
• Change End Date—if the employee was to work from August to May and they can only work until December.

Please do not click on the cancelled button, this button does not do anything.  We cannot remove this button from display.  If you happen to click the cancellation button please contact HRIS@utoledo.edu and inform us of what you were trying to do and we will let you know how to correct the EPAF.

Primary—is the first active job

Secondary—is the second active job

The Originator who created the EPAF

The EPAF is deleted, and you will have to create a new EPAF all over

When you have an employee who is to be paid a different pay rate, request a different position #.  Once the position is set-up then create the EPAF using the approval category that ends in Additional Position.

A summary page that is available to all ePAF approvers and has three tabs.

• Current—displays ePAF transactions that will require action by you as an approver
• In my Queue—displays ePAF transactions that will require action by you as the approver in the future
• History—displays ePAF transactions that you have previously acted on as an approver

A summary page that is available to all ePAF originators to check the status of ePAF transactions they have created.

• Current—displays ePAF transactions that require action by you as the originator with transaction statuses of Waiting or Return for Corrections.
• History—displays ePAF transactions that have already been submitted by you as the Originator

To Proxy an ePAF if you have been set-up as a Proxy

You can’t submit the ePAF until the error is cleared

To create a new ePAF

The person who creates the ePAF

Position Control Number

Equals today’s date.

• Did the assignment start before today’s date?  Yes, refer to the Personnel Date

Reference the current routing status of the ePAF with the individual defined in the approval queue.  The queue statuses are:

• Acknowledge—The person listed as FYI has viewed the EPAF transaction
• Applied—ePAF transaction has been applied to database
• Approved—ePAF transaction has been approved by the Approver.
• Dis-Approved—ePAF transaction has been disapproved by the Approver
• FYI—ePAF transaction is for information only.  No action required
• In the queue—ePAF transaction nis on the way but requires an action prior to your level.
• Pending—ePAF transaction is ready for action by the approver
• Removed from Queue—The originator has voided the ePAF and is no longer in the queue
• Return for Correction—ePAF transaction has been returned to the originator for correction by the approver
• Void—ePAF transaction has been voided by the originator.

ePAF was submitted by the Originator to the Approver

Unique number for a transaction; automatically generated by Banner

Reference the status of the ePAF itself.  Displayed at the Originator Summary and at the top of each ePAF transaction.  The transaction statues are:

• Approved—Indicates the EPAF transaction has been approved by all necessary approvers but has not yet been applied to the database by payroll.
• Cancelled—Indicates that the EPAF transaction has been cancelled after it has already been applied to the database.
• Complete—Indicated the EPAF transaction has been applied to the database by payroll.
• Disapproved—Indicates the EPAF has been disapproved by an approver.
• Partially completed—Indicated a portion of the EPAF transaction has been applied to the database by payroll and the remaining portion of the EPAF transaction will be applied to the database at a later date.
• Pending—Indicates the EPAF transaction requires positive action by the approver(s).
• Return for Correction—Indicates the EPAF transaction has been returned to the originator for correction by an approver.  The originator will need to update the EPAF transaction as needed and submit again for approval.  When an EPAF transaction has been returned for correction, it isas if the EPAF transaction was never submitted for approval.  Therefore, all approvers in the routing queue will need to approve the EPAF transaction even if they had previously approved it before it was returned for correction.
• Void—Indicate the originator has voided the EPAF transaction and it is no longer a valid transaction.  Only originators can void an EPAF transaction.
• Waiting—Indicates the EPAF transaction is in the process of being created by the originator and has not yet been submitted for approval.  The EPAF transaction will not display on the EPAF Approver Summary while in waiting status.

Nothing to worry about

%