College of Graduate Studies

Degree Completion Requirements – Doctoral Students

Certain requirements must be satisfied if you are to graduate on schedule. In order to serve the many students applying for graduation each semester, the College of Graduate Studies must strictly enforce all necessary deadlines. It is the student's responsibility to ensure all requirements are fulfilled. Check with your advisor to ensure all department and college degree requirements have been met. If you have any questions about the requirements detailed below, please contact the College of Graduate Studies at

 PhD candidate being hooded by advisor and interim dean of COGS in Glass Bowl

  • Complete the online Application for Graduation prior to the filing deadline for the semester in which you plan to graduate, whether a formal ceremony is held or not. You can find filing deadlines on the registrar's website for each semester.
  • Registered for a minimum of one graduate credit hour in the semester you apply to graduate, including summer semester. Please note: Completion of an Incomplete or in Progress grade will not fulfill the registration requirement. If your graduation is postponed for any reason, it will be necessary to register for a minimum of one graduate credit hour during the semester you re-apply for graduation.

  • Official undergraduate transcripts must be on file in the College of Graduate Studies. Masters transcripts on file if appropriate. If the degree was earned at The University of Toledo, all items will be on file. International students must also provide their diploma. Transcripts and diplomas must be provided in both English and the native language.

  • Approved Plan of Study must be on file with the College of Graduate Studies. Courses on your Plan of Study must appear on your transcript and have grades of ‘C’ or higher.  Any changes to your approved Plan of Study must be filed with the College of Graduate Studies either by completion of a Course Substitution form or a revised Plan of Study. All coursework must fall within the seven year time limitation to complete the doctoral degree. Any coursework that exceeds this time limit will require revalidation.

  • Completed Application for Candidacy must be on file with the College of Graduate Studies.

  • A completed Graduate Research Advisory (GRAD) Committee Approval & Assurances Form must be on file in the College of Graduate Studies.

  • Submission of the Defense Acceptance & Intellectual Protection [DAIP], and Approval of Dissertation forms by the posted deadlines for the term the degree will be awarded. Composition of the committee must meet all University guidelines. Document must be approved by your college and uploaded to OhioLINK by the posted deadline for the term the degree will be awarded. As your college may have a separate deadline, earlier than the Graduate College deadline, please check with your department to ensure all posted deadlines are met. Please be sure to use the Manual for the Formatting of Graduate Theses and Dissertations available on-line for formatting requirements.

  • Complete the on-line Survey of Earned Doctorates and ensure verification of completion is sent to the College of Graduate Studies by posted deadline for the term.

  • All grades must be posted. Incomplete and In-Progress grades must be removed from your transcript.

  • Attain a cumulative grade point average of 3.0 or above.

  • Payment of all outstanding fines and fees. If there are any outstanding fees, a hold will be placed on your account and your diploma and transcript cannot be mailed.
Questions? Please contact the College of Graduate Studies at

Have Questions About your Application?

Visit University Hall, Room 3240
Monday - Friday 8:30 a.m. - 5 p.m.
Mailing address
The University of Toledo
College of Graduate Studies
2801 W. Bancroft, MS 933
Toledo, OH 43606

Graduate Success Center

The Graduate Success Center is here to support you as you pursue your graduate degree. Your success is our success!

  • Professional and peer success coaches
  • Connections to campus resources
  • Navigation of academic processes
  • Social and professional programming

Graduate Success Center

Last Updated: 10/12/22