Office of Institutional Research

SURVEY Services & policy

The Office of Institutional Research conducts large-scale surveys to support university-wide planning and the assessment of institutional effectiveness. Limited consultative services are also available for departmental administrative surveys. We are unable to design, administer or analyze surveys for individual researchers.

The University of Toledo’s Survey Policy requires that all colleges, departments, divisions, faculty, staff and students conducting surveys addressed to 500 or more members of the University community complete the Survey Coordination Form and receive approval from the Survey Committee before commencing data collection.

survey software

IMPORTANT UPDATE! The university-wide license for Qualtrics ended on June 30, 2024. Access to surveys and data within Qualtrics will no longer be available as of July 1, 2024. If you did not download your QSF and CSV files from Qualtrics before the expiration date, please contact the IT Helpdesk for assistance.

QuestionPro

The University of Toledo has adopted QuestionPro as its new enterprise survey software to empower faculty, staff, and students to distribute questionnaires, collect data, and analyze results with ease. It is available with a UTAD login at: utoledo.questionpro.com.

Why did the University Switch from Qualtrics to QuestionPro?

Licenses for University software are routinely reviewed when they are scheduled to expire to ensure that they are cost effective and meeting user needs. A committee of individuals from Institutional Research, Information Technology and the Provost’s Office thoroughly researched numerous survey vendors over a six-month period in 2023 and shared a trial license for QuestionPro with 30 of the University’s top survey software users. QuestionPro was determined to meet and/or exceed the functionality of Qualtrics at a substantial savings.

Is QuestionPro Appropriate for Use in Human Subjects Research?

QuestionPro is appropriate for use in human subjects research and has security measures to protect the privacy and confidentiality of human subjects and their data.

Refer to this guidance document for specific IRB requirements to protect confidentiality.

WHAT SOFTWARE IS USED FOR COURSE EVALUATIONS?

The University of Toledo continues to use Qualtrics for the collection and reporting of course evaluations.

Can Qualtrics Surveys and Data be Migrated to QuestionPro?

YES!  QuestionPro has a Data Import tool that allows you to migrate all your surveys along with collected responses from Qualtrics to QuestionPro.

First, Export Your Qualtrics Survey as a QSF file

Second, Import Your Qualtrics QSF File into QuestionPro

Third, Export Your Qualtrics Data into a CSV File

Qualtrics to QuestionPro Migration Video Tutorial

Please note that while surveys and responses can be moved from Qualtrics to QuestionPro, branching logic that directs participants to specific questions based on their responses to previous questions will not migrate and needs to be recreated in QuestionPro.

What QuestionPro Training is Available?

The university-wide Qualtrics license ended on July 1, 2024. Video Recordings of Qualtrics-to-QuestionPro migration workshops that took place are available as follows:

• Wed., May 22, 2024 from 2pm-3pm: Video Link
• Thurs., June 13, 2024 from 12pm-1pm: Video Link
• Thurs., June 20, 2024 from 12pm-1pm: Video Link
• Wed., June 26, 2024 from 12pm-1pm: Video Link

What Other QuestionPro Support is Available?

QuestionPro Login (use UTAD username and password)

Quick Start Guide

Creating a Survey in QuestionPro Video Tutorial

Self-Paced Training Center

24-Hour Live QuestionPro Support

Submit a QuestionPro Support Ticket

Submit a UToledo IT Helpdesk Ticket

Email QuestionPro: edu@questionpro.com

Schedule a Meeting with a QuestionPro Representative:

• • Malavika Vemulapalli: https://meetings.hubspot.com/malavika-vemulapalli 
  • Qanit Khan: https://meetings.hubspot.com/qanit?uuid=4a10938f-ff77-4dbc-9e7c-8c91b1c66368

Can I still use Qualtrics?