Curriculum Tracking System: CIM
Welcome! This is a resource page for curriculum tracking at The University of Toledo.
Timeline Considerations
- Course and program proposals, both new proposals and modifications, will be for the following academic year, and will need full faculty governance approvals before updates will be reflected in the catalog aligned with the effective term. Each college has a specific workflow process, and approvals are made by the department curriculum committee, the department chair or program director, the college curriculum committee, the college dean, the Faculty Senate or Graduate Council, the College of Graduate Studies (if applicable), the Office of the Provost and final step is the Office of the Registrar.
Curriculum Deadlines
- To take effect for the 2025-2026 academic year schedule, all course modifications must be fully approved through Faculty Senate and Graduate Council by March 3, 2025. Any modifications approved after that date will take effect in Summer 2026.
- To take effect for the 2025-2026 academic year schedule, all new courses must be fully approved through Faculty Senate and Graduate Council by March 25, 2025.
- In order to be included in the 2025-2026 catalog, curriculum changes (including modifications and new proposals) must be fully approved through Faculty Senate and the Graduate Council by March 25, 2025. (NOTE: new programs will also need to receive ODHE and HLC approval before appearing in the catalog.)
Admission Requirements
- Any changes to admissions requirements must be submitted as a program modification in the CIM system.
Curriculum Inventory Management system (CIM)
Access CIM Courses Access CIM Programs
CIM Help Resources
- CIM FAQs
- CIM Courses, How to Enter Help Document
- CIM Program How to Enter Help Document
- Curriculum Mapping in CIM
CIM Proposal Review Tips/Guidelines
Course/Program content that can be administratively revised in CIM:
- Typographical errors in a course title, a course description, or a learning outcome
- Course effective term
- Semester(s) in which a course is offered
- State Authorization (out-of-state experiential learning)
- CIP code
- Plan of study - change to the order of courses by term. If course requirements change, then the proposal must go through workflow.
- Syllabus update of an item(s) not part of the CIM approval process such as changes in the topic schedule or grading policies. (NOTE: Changes to a prerequisite or a course description requires full faculty governance review and approval.)
To make administrative changes, contact Cathy.Zimmer@utoledo.edu
CIM Training
To learn how to use UToledo's curriculum tracking tool CIM (Course Inventory Management), contact Cathy Zimmer in the Office of the Provost to arrange a date and time. Email: cathy.zimmer@utoledo.edu, Phone: 419.530.3202
Training can be one-on-one or a department may arrange for a group session, all training will be conducted through Webex or Teams.
TRAINING SESSION DESCRIPTION
Attendees: Faculty or staff who modify or propose new courses or programs and for those that also approve proposals
Time: 30 minutes
Description: The trainer will demonstrate how to search for courses, view the workflow, make edits to the Edit Course form, and propose a new course and programs. Participants are encouraged to follow along with the trainer by interacting with their respective course forms, using the software as part of the learning process. This session also instruct those in the workflow how to approve proposals in CIM.
Questions
Contact Cathy Zimmer, director of academic and curricular initiatives in the Office of the Provost at 419.530.3202 or cathy.zimmer@utoledo.edu.
ODHE Definitions for Credit Hours, Contact, Instructional Weeks, Labs, Practicums, etc.
ODHE Graduate Programs Guidelines
UToledo Resources
Program Development Guidelines
The process and outline for developing new programs and certificates at The University of Toledo, for both undergraduate and graduate levels. You will also find the process for program suspension of admissions via CIM inactivation request (not longer accepting majors)