Office of the Provost

Curriculum Tracking System: CIM

Welcome! This is a resource page for curriculum tracking at The University of Toledo.

Timeline Considerations

Submit your course/program modification in a timely manner:
  • Course and program proposals, both new proposals and modifications, will be for the following academic year, and will need full faculty governance approvals before updates will be reflected in the catalog aligned with the effective term.  Each college has a specific workflow process, and approvals are made by the department curriculum committee, the department chair or program director, the college curriculum committee, the college dean, the Faculty Senate or Graduate Council, the College of Graduate Studies (if applicable), the Office of the Provost and final step is the Office of the Registrar. 

Due to multi-year registration, the timeline for the approval of proposed undergraduate and graduate curriculum changes varies by type of change:

Undergraduate Deadlines

  • Course modifications that have edits to the following CIM fields: credit hour changes, grading system changes, pre-requisites, co-requisites, new cross listings, or registration restrictions - will need to be submitted to Faculty Senate by January 31 in order to allow for review and possible approval at their February 15th  meetings.

Proposals for course modifications that involve co-listed courses needing approval from both Faculty Senate and Graduate Council should be submitted by the end of fall semester to allow for the additional review time of both shared governance bodies. 

  • New course proposals (courses or programs), program modifications or any other curricular items modifications will be due March 18 to Faculty Senate.

Graduate Deadlines

  • Course modifications that have edits to the following CIM fields: credit hour changes, grading system changes, pre-requisites, co-requisites, new cross listings, or registration restrictions - will need to be submitted with college level approval and ready for Graduate Council Curriculum Committee by February 2, 2022 in order to allow for review and possible approval at the February 22, 2022 Graduate Council meeting.

    Proposals for course modifications that involve co-listed courses needing approval from both Faculty Senate and Graduate Council should be submitted by the end of fall semester to allow for the additional review time of both shared governance bodies.

  • New course proposals, new program proposals, and program modifications or any other curricular items modifications will need to be submitted with college level approval ready for review by the Graduate Council Curriculum Committee by March 15, 2022 in order to allow for review and possible approval at the April 5, 2022 Graduate Council meeting 

Curriculum Inventory Management system: CIM

Access CIM Courses                     Access CIM Programs

CIM Help Resources

CIM Training

To learn how to use UToledo's curriculum tracking tool CIM (Course Inventory Management), contact Cathy Zimmer in the Office of the Provost to arrange a date and time.  Email:  cathy.zimmer@utoledo.edu, Phone: 419.530.3202

Training can be one-on-one or a department may arrange for a group session, all training will be conducted through Webex or Teams.  

TRAINING SESSION DESCRIPTION

Attendees: Faculty or staff who modify or propose new courses or programs and for those that also approve proposals

Time: 30 minutes

Description: The trainer will demonstrate how to search for courses, view the workflow, make edits to the Edit Course form, and propose a new course and programs. Participants are encouraged to follow along with the trainer by interacting with their respective course forms, using the software as part of the learning process.  This session also instruct those in the workflow how to approve proposals in CIM.

Questions

Contact Cathy Zimmer, director of academic and curricular initiatives in the Office of the Provost at 419.530.3202 or cathy.zimmer@utoledo.edu.


Ohio Higher Ed logo

 

 

ODHE Definitions for Credit Hours, Contact, Instructional Weeks, Labs, Practicums, etc.

ODHE Graduate Programs Guidelines

ODHE Undergraduate  Guidelines

UToledo Resources

Program Development Guidelines 

The process and outline for developing new programs and certificates  at The University of Toledo, for both undergraduate and graduate levels.  You will also find the process for program suspension of admissions via CIM inactivation request (not longer accepting majors)

Last Updated: 1/28/22