Records Management
The University Libraries Office of Records Management is the office designated by the University President with the responsibility for administering the University of Toledo records management program in accordance with the records retention manual. The records management program provides internal services to multiple departments and offices throughout the campus. Refer to University of Toledo Policy 3364-5-05 for the policy details.
Records management services include:
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- Developing and managing retention schedules.
- Establishing and maintaining policies and procedures for the systematic management of UToledo records.
- Demonstrating regulatory compliance, especially with Ohio Revised code and federal law.
- Providing litigation support.
Offices wishing to establish a retention schedule or dispose of records should contact the Records Management Librarian, Christine Rigda at 419.530.2333 or at RecordsManagement@utoledo.edu. To arrange transfer of records with historical value to the archives, contact Sara Mouch, Curator/University Archivist, at 419.530.2170 or sara.mouch@utoledo.edu. For access to existing retention schedules, downloadable document templates, certificates of disposal, procedures, the general retention schedule, and other records management information please visit the University of Toledo Records Management SharePoint site.
RECORDS RETENTION MANUAL
The University of Toledo uses the document “Records Retention for Public Colleges and Universities in the State of Ohio: A Manual“ created by the Inter-University Council of Ohio. The purpose of the manual is the determination of minimum guidelines for the retention of records as required by law and sensible practice. It is available at the Inter-University Council of Ohio's website. It gives broad guidelines for various record types. The Office of Records Management of the University of Toledo has created a General Retention Schedule based on the IUC manual which gives more specific types of documents you may have in your offices. Please consult the General Retention Schedule first.