MGRS Volunteers & Judges
Thank you for graciously donating your time to the Midwest Graduate Research Symposium! On this webpage, you will find helpful information as you prepare for the symposium.
Directions, Parking, and ArrivalJudge InformationVolunteer InformationFrequently Asked Questions
We are hosting a volunteer meeting and walkthrough on Thursday, April 10 from 5:30 p.m. until 7:30 p.m. in Memorial Field House Room 1030 and we welcome you to attend! All judges and volunteers are welcome to come to this meeting to learn more about what to expect on the day of the MGRS and to become familiar with the venue.
Directions, Parking, & Arrival
Click here for our Main Campus map! Below you'll find maps of Memorial Field House. Maps are posted around the building and will be provided to you via email prior to the symposium.
We recommend parking in Area 13. Accessible parking is available on a first-come, first-serve basis.
Parking permits will be enforced. If you do not hold a campus parking permit, you can purchase a "C" day permit for $5.95. Please note you are able to park in "C" lots with white-lined spaces with this permit.
Click Here to Purchase a Guest Parking Permit
Building Map
First Floor Map
Second Floor Map
Arrival
We recommend using the Centennial Mall entrance for arrival as this will lead you to our registration tables upon entry.
When you arrive, you will check in at our registration tables to receive your judge badge lanyard, your meal ticket, program, and information packet. Our greeters will provide you with helpful directions.
Schedule
Below is what you can expect on the day of MGRS. We encourage you to stay for the full event if possible as we are recognizing and presenting our judges and volunteers with certificates of appreciation during the closing ceremony.
MGRS Schedule at a Glance
8:00 AM - 9:00 AM
Memorial Field House 2100
Registration, Judge & Presenter Preparation
Light Breakfast
9:00 AM - 10:30 AM
Memorial Field House 2100
Opening Remarks by Dr. Dan Hammel, Vice Provost of Graduate Affairs
Keynote Address by Toledo City Council Representative Dr. Brittany Jones
Overview of Symposium Layout by GSA Vice President Saad Andalib
10:45 AM - 12:00 PM
Memorial Field House Second Floor
Seminar & Lightning Talk Sessions
12:00 PM - 1:00 PM
Lunchtime Professional Development Session
The Three Minute Thesis Experience: A Panel Discussion
1:00 PM - 2:30 PM
Field House Atrium
Poster Session 1 (1:00 - 1:45 PM)
Poster Session 2 (1:45 - 2:30 PM)
2:30 - 3:30 PM
Memorial Field House 2100
Recognition & Award Ceremony
Closing Remarks by Dr. Scott Molitor, Executive Vice President of Academic Affairs and Provost
Information for Judges
Below you will find information for each judging category.
Morning Session Judges: Seminar & Lightning Talks
What to Expect
When you arrive, you will check in at the registration table. Our registration volunteers will provide you with a program and your room assignment.
When the opening remarks and keynote address conclude, judges and presenters will be directed to their assigned seminar rooms and prepared by the room moderator.
Your room will have your rubrics prepared and pre-filled with presenter information. You will not need to bring anything with you.
Rubrics
You can view the rubrics for the various seminar presentations below:
Extended Seminar (30 Minutes) Seminar (15 Minutes)Lightning Talks
Afternoon Session Judges: Posters
What to Expect
When you arrive, you will check in at the registration table. Our registration volunteers will provide you with a program, your poster assignments, and a clipboard with all rubrics of presentations you will judge.
When the lunchtime professional development sessions conclude at 1 p.m., poster sessions will begin.
Your clipboard will have your rubrics prepared and pre-filled with presenter information. You will not need to bring anything with you.
Should you like a space to complete your scoring, we will have a judge station located in Field House 1030.
Rubrics
Information for Volunteers
Volunteer Roles
Learn more about the different ways our volunteers support the MGRS. Expand each role for more details.
Registration Table Support
Our registration table volunteers provide attendees, presenters, judges, and fellow volunteers with helpful information as they check in including MGRS programs and guiding packets.
Floaters & Greeters
Our floaters and greeters assist attendees, presenters, and judges with directions, answer questions, and connect participants with other volunteers and event coordinators.
Judge and Evaluation Support
Our volunteers assisting with judge and evaluation support will collect scoring sheets from moderators and tabulate scores.
Session Moderators
During the morning presentations, our session moderators introduce presenters, keep track of time, and collect scoring sheets from judges to provide to judge and evaluation support volunteers.
Dress Code
While we don't have a firm dress code, we ask all volunteers to wear black if possible (dark colors work too!). We will provide all volunteers with a lanyard to identify them.
Frequently Asked Questions
Do I have to register as an attendee?
Nope! You will not have to complete the attendee registration.
Can undergraduate students volunteer?
Yes! We welcome all UToledo students, faculty, and staff to join us as volunteers and appreciate your support.
Contact Us
Should you have any questions or like additional information, we are happy to help.
MGRS Planning Committee
The University of Toledo
Graduate Student Association
GSA@utoledo.edu
Yasmeen Hamdah, M.Ed.
Program Manager & GSA Advisor
College of Graduate Studies
419.530.2633
GradSuccess@utoledo.edu