SPILLS OR LOSSES AND HOW TO ADDRESS THEM
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The information contained here provide steps on how to handle spills and losses for controlled substances and dangerous drugs including notification requirements and links to the necessary UToledo and DEA forms. |
A. Breakage, spills, or other witnessed accidental controlled substance losses do not need to be reported to the DEA or Ohio Board of Pharmacy.
- Such losses must be documented and witnessed using either The University of Toledo
Usage Log (for directly used substances) or The University of Toledo Dilution and Usage Log (for diluted substances).
- Controlled substances that can be recovered after a spill, but cannot be used due to contamination must be disposed of properly. See Disposal or Destruction.
B. Any shortage identified as a significant loss or theft of a controlled substance must be reported immediately. Theft and/or misuse of a controlled substance is a criminal act.
- A significant loss can be either a pattern of small losses over time or one-time loss
and is relative to the amount of controlled substance used by the registrant on average.
- Additionally, type of controlled substance also plays a role in whether or not an amount is a significant loss. The more likely a drug is a candidate for diversion (i.e., Schedule of the Drug) is important. Schedule I and II drugs and some Schedule III drugs (i.e. ketamine) fall into this catagory.
- Registrants must notify The University of Toledo Police (530.2601) and the IACUC, as well as the Ohio State Board of Pharmacy (614.446.4143) and the Detroit Field Office of the DEA (313.234.4187).
- Thefts or losses should be documented using The University of Toledo Theft or Loss Form.
- Federal regulations require that registrants notify the DEA Field Office within one business day of discovery of such a loss or theft.
- Registrants must complete a Report of Theft or Loss of Controlled Substances (DEA Form 106).
C. Any shortage identified as a significant loss or theft of a dangerous drug must be reported immediately.
- Registrants must notify The University of Toledo Police (530.2601) and the IACUC, as well as the Ohio State Board of Pharmacy (614.446.4143).
| Forms | |
| UToledo Theft or Loss | DEA Form 106 |
| UToledo Dangerous Drug Usage Log | UToledo Dangerous Drug Usage Log - Isoflurane |
| UToledo Diluted Solution and Usage Log | |