modality guide for Online Sponsor Guests
Setup
Devices
Your own laptop/computer to use Zoom for development blocks, Showcase for role play viewing, and CARLOS for role play judging. Two screens are recommended for online judges so they can view the role play on one screen and enter scores on the second screen.
Zoom
- Zoom Meeting 5.3.0 or higher is required
- Tutorials
- Screen and file sharing will be enabled
- Rename yourself with your name and company (ie: John Smith – ABC Company) so other guests and ESSPS Admins know who you are
- Links will be sent the week before as a series of calendar invites with notes specific to that portion of the event
Food
- Online guests will be fed and focused using an e-allowance from the ESSPS Grubhub
- Online guests will receive an email from Grub Hub to access their e-allowance
Flow – only elements with online pieces are included below
Assignment Schedule
Assignment Schedules are used so sponsors know when and where they are judging, buying, at career fair, who they are coaching/interviewing, when they are facilitating a development block, etc. Faculty can see when they are judging, and students can see who they have for coaching/interviewing and development blocks. Personal schedules are available week prior (how to read).
Customer Service
Help is available throughout via student workers (wearing gold t-shirts), a dedicated Zoom link, 419-530-6133, and edwardschmidtschool@utoledo.edu
Orientation
Online participants will watch the same orientation as onsite participants and be able to ask questions as the orientations will also stream via Zoom webinar.
Development Blocks
- Online presenters/panelists are allowed via Zoom as long as the company has at least 1 onsite participant in the development block
- A company could be fully online for a development block assuming there are also universities with a development invitation that are fully online
- Blocks will be held in fully mediated classrooms in Savage Business (SB), Stranahan Hall (ST), or Student Union (SU)
- It is recommended that onsite presenters have their content accessible via an online drive or USB
- Presenters may use their own laptop if their company does not have any online presenters/panelists and if they are bringing their own HDMI adapters if their laptop does not have a HDMI port
Role Play - Judging
- Online judges must have previous UTISC, ISC, or university national sales competition judging experience and a good track record of being timely and attentive
- Sponsor must have at least 3 onsite participants
- Showcase player will have judge graphic in upper corner that is linked to the online judge eval in CARLOS Judge Score Entry. Graphic will be changed (and link removed) after the event is over.
- Link for online judge eval will also be emailed and in calendar invite
- Online judges will login to Showcase using a generic username/password that will be the same one as for CARLOS Judge Score Entry. Judges from Glass or higher sponsors can also use their company login.
- Each room in each round will be its own Showcase stream/link. Editing will need to be done after the event to cut the round into individual role plays.
- Each role play room will have a Communication Specialist who will:
- Type in the Comments of the Showcase to let judges know which round and seller to bring up in CARLOS Judge Score Entry
- Make calls (or texts) to guests as needed to help get them ready (and send emails as needed)
- Communication Specialists will also handle further internal communications between Floats, Leads, etc to address issues if/as needed
- Online judges are expected to type in the Showcase Comments to let the Communication Specialist know that they are present and have the right round and seller loaded on their score sheet - "Recruiter Ralph from Company ABC is ready for Suzy Seller."