Office of Student Engagement


Student Organization Travel Request Form (non-club Sports)

A travel request form must be completed by a student or the UToledo advisor of a student organization traveling, at least 2 weeks prior to your scheduled departure. To complete this form, you will need:

  • Information regarding your travel (date(s), description, location, etc.)
  • Excel sheet of all travelers: Full names, Rocket numbers, and emergency contact information (phone number and relation to the traveler)
  • Liability waivers: each traveler needs to fill one out, but all should be uploaded as 1 pdf of scanned documents. Paper copies will not be accepted.

Contact us at or 419.530.4944 if you have any questions.

travel request form

Club Sports Travel

Students who are traveling on behalf of a club sport must complete the following form:

Club Sports Travel Request Form

International Travel

If you are traveling out of the country, please also register your trip with the Center for International Studies and Programs (CISP), using the International Travel Registry.

For more information about international travel, contact CISP, 419.530.5268 or

Looking to rent a vehicle for your trip?

Click here for more information.

Last Updated: 5/20/24