Office of Student Engagement

Start a New Student Organization (Main Campus)

DATES

The process for starting a new student organization is available two times during the academic year for new organizations:

  • Fall: Opens July 1 at 8 am. Deadline is October 31 at 11:59 pm.

This date is for new organizations only. If you are a returning organization, please reregister on January 1st. 

  • Spring: Opens January 1 at 8 am. Deadline is June 1 at 11:59 pm.

This process can take several weeks to complete. If you have any questions, please email getinvolved@utoledo.edu

Steps

1. Do research: Search for similar organizations in the Involvement Network. 

2. Refine your idea: What is your proposed organization's mission? Is becoming a student organization the best way to accomplish your goals?

3. Gather your people: You'll need 7 total UToledo students to become an organization.

4. Sign up for training:  Presidents and Treasurers of student organizations are required to attend position-specific training. These mandatory sessions cover policies, procedures, and the Involvement Network. For new student organizations, trainings can be attended before or after the organization submission in the Involvement Network. 

5. Submit your organization registration in the Involvement Network.
    Items to have ready for new organization registration:

  • Purpose/mission of proposed organization: 
  • We will not duplicate organizations with similar missions. We will request that your group join an existing organization if the mission and purpose are consistent with an established student organization unless the organization has a national affiliate.
  • Email addresses of all members, but at least 7 UToledo students and their position titles within the organization
    • Required: Primary Contact, President, Treasurer, UToledo Advisor
    • Optional but recommended: Vice President, Marketing Coordinator, Secretary, Service Chair, Non-UToledo Advisor
  • Email address of any UToledo employee that would like to be involved. [Advisors are now assigned out of the Office of Student Engagement. Organizations are not required to find their own advisors, but are welcome to invite faculty/staff mentors into their organization.] 
  • Profile picture (in .jpg or .png format)
  • Constitution: Use sample and template constitutions to draft an acceptable document.

6. Track your registration progress: You will receive a specific email notification once you've been approved.

Just want to brainstorm your organization idea? Need help with your constitution? Contact Makayla Lockett at 419-530-4417 or email getinvolved@utoledo.edu

If looking to reactivate a frozen or inactive organization, please email Makayla.Lockett@utoledo.edu.

Last Updated: 6/11/24