Research and Sponsored Programs Forms
Matching/Cost-Share Request
The Vice President for Resarch will provide a cash match of up to two dollars for every one dollar provided by the department, college or center for every proposal requiring institutional cash match. Further, the office will entertain request to provide a cash match of one dollar for every dollar provided by the department, college or center for proposals not requiring a cash match but where matching dollars will make the proposal more competitive.
RSP 100 Form
RSP no longer uses this form for new applications. Intake and endorsement processes are done in InfoEd.
Budget Template form
Budget development for grants, contracts and agreements (hereafter "sponsored projects") uses estimates of future expenses based on current and policy. Budgeted salary and wage increases are projections only, and do not guarantee an increase, even when awards are made. All salary, wage and fringe benefit levels are determined by university policies and are subject to change throughout the life of the sponsored project. UToledo employees funded wholly or partially from sponsored projects will follow established university policy in determining wage and benefit rates.
Budget Template (Excel)
RSP no longer uses this budget form for new applications. The budget must be entered into the proposal endorsment record in InfoEd, with exceptions only allowed with grant coordinator permission. This Budget Template is an MS Excel spreadsheet with built-in functions and formulas to expedite accurate budget development. This form applies to all UToledo campuses. Effective: 9/20/2024
No Cost Extension
Principal Investigator(s) contemplating changes are strongly encouraged to contact their Grant Management Specialist (GMS), or equivalent personnel, as each funding agency may have different requirements and timelines for how these requests must be made. NSF and NIH both allow a one-time automatic grantee approved No-Cost Extension (NCE) upon request. If an additional extension is needed, the sponsor needs to provide written approval and may require additional details to approve the request.
Note: having unobligated funds at the end of a grant is not a sufficient justification for a no-cost extension per guidance from NIH and NSF. All programmatic reports must be up to date at the time of the NCE request.
PI’s responsibilities on sponsored projects can be found in policy# 3364-70-22.
NCE requests must be signed by an Authorized Organization Representative (AOR) from UToledo before the proposed change can be submitted to the funding agency. Submit the form to begin your request.
If you have any questions regarding this form please contact RSP.Admin@UToledo.edu.
Special or optional forms for sponsored projects
The forms listed in this section are for specific situations that may apply to a sponsored project for time to time.
Departmental Request to Open a Restricted Account
a.k.a. "Chair Guarantee" Form
Revised: 03/30/2022
Request for Approval to Use Foreign-Flag Air Carrier
on Federally Funded Foreign Travel
Institutional Certification for Genetic/Genomic Data Sharing (NIH-Funded)
Personnel Intake Form
Complete this form when you are adding personnel to a sponsored project.
Research Volunteer
Information regarding requesting volunteer status.
Planning to hire a contractor?
Be sure to follow the process for Independent Contractors as described on this Grants Accounting web page.
Planning to hire an undergraduate or high school student?
Planning to hire an undergraduate or high school student?
Please complete the process for Student Stipend Payment Procedure on this Grants Accounting web page.
Controlled substance and dangerous drugs in research forms
For all controlled substances and dangerous drugs forms, policies, processes and standard operating procedures, please visit the Controlled Substances and Dangerous Drugs website. This website contains all forms as well as information and standard procedures for utilizing controlled substances and dangerous drugs in research at The University of Toledo.
Human Research Protection Program
For all human subjects research forms and IRB Committees information, please visit the Human Research Protection Program website.
Institutional animal care and use committee (IACUC) Forms
Faculty members are strongly encouraged to consult with the IACUC Administrator, IACUC Chair or Attending Veterinarian PRIOR to protocol submission.
For all UToledo policies, guidelines, procedures and forms regarding research involving the use of animals, please proceed to the IACUC website.
Radiation Safety Forms and Applications
If your research will involve the use of radioactive substances, please contact the Radiation Safety Program website. This website contains UToledo policy regarding the use of radioisotopes in research, procedures and required forms. This page also includes contact information for those responsible for radiation safety at The University of Toledo.
UToledo Biosafety Forms
If the research you are planning involves the use of biohazards including but not limited to bacteria, fungi, parasites, recombinant DNA, select agents and toxins, human blood, cells, other tissues and products, plants and plant products, animals and animal products which cause disease, you will need to contact the Institutional Biosafety Committee and obtain the appropriate protocol. The Institutional Biosafety Committee website contains all necessary forms, procedures and policies necessary for IBC protocols.