Research and Sponsored Programs

General Guidelines for All URFO Proposals

Proposals that do not follow these guidelines and any additional instructions listed under each program will not be accepted.


  1. Full-time, tenured or tenure-track faculty at the University of Toledo are eligible to submit as Principal Investigator (PI).  Those in the Research Professor title series are not eligible to apply. Preference will be given to tenure-track assistant professors, except for the  Research Innovation program, the foci of which are directed to established researchers and senior faculty. For major programs, Associate and Full Professors must make a strong case for the need for funding to move their research in a new direction or to take their research to a much higher level.

  2. PIs must be employed as a full-time tenured or tenure-track faculty member at UT during the full academic year of the award.

  3. Investigators may be a PI on one, and only one, proposal submitted to any major URFO program (see list in menu to the left) in a given Academic Year. Submission of more than one URFO major program proposal in total by the same PI will result in their disqualification.  Please submit only one proposal as PI to the program most aligned with your research interests.  (A Letter of Intent or pre-proposal does not count as a proposal for these purposes.)  A faculty member may, however, be a co-investigator on a second proposal submitted to one of the following major programs: Research Awards and Fellowships, deArce-Koch Memorial Fund in Support of Medical Research and Development, Interdisciplinary Research Initiation Awards, STEM Research Innovation, and Biomedical Research Innovation, as long as salary is not received and the activities are independent.

  4. Faculty may not receive more than two of any major URFO award programs over any seven- year period, and faculty may not receive awards for any major URFO award programs in two consecutive years.

  5. Faculty may not teach during the summer if they are awarded summer salary under an URFO award program. 

  6. Faculty members with start-up fund accounts are not eligible for support unless documentation shows that start-up funds cannot support the URFO project.  For example, if start-up funds are dedicated entirely to the purchase of an instrument then it is possible to seek URFO support for programmatic activity.  In all cases, faculty members with grant and/or startup funding must indicate the extent of that funding, and how the need for URFO funding requested is not met by those sources of funding. Generally those with remaining start-up funds will be evaluated at a lower priority than those without start-up funds.

General Format Requirements FOR ALL MAJOR URFO PROGRAM


General submission requirements apply unless noted otherwise in the program-specific Submission Requirements.

  1. Bear in mind the review process for your proposal.  The University Research Council will review the Research Awards and Fellowships and the deArce-Koch Memorial Endowment Fund proposals.  Research Council members may not necessarily be experts in your discipline, much less your subdiscipline. Please avoid jargon, spell out acronyms, and make your proposal understandable to a well-educated layperson. 

  2. The Interdisciplinary and Research Innovation proposals are reviewed by experts in the field of study with a standard not unlike that expected from NIH or NSF reviews.  Proposals submitted to these competitions should be written for this level of review. A well-written proposal will clearly state a thesis, hypothesis or goal and accurately describe a methodology for testing the thesis or hypothesis or of achieving the goal that can be accomplished within the time and financial constraints of the grant. If your proposal appears overly ambitious, please explain why you can accomplish it within the time frame or financial constraints of this grant. For all empirical analyses, please explicitly state the dataset to be used, how data will be obtained and why that dataset is relevant to the thesis or goal (or the preferred dataset). If you are using a dataset that would appear problematic to someone outside your discipline, please explain why this dataset is appropriate.  If the dataset presents obvious questions of sample bias, please candidly address this issue. Finally, for all empirical analyses, you must state the statistical methodology that will be used and briefly explain why you selected that particular methodology. If your dataset does not appear to be congruent with your statistical methodology, please state why and explain how this will affect your methodology or results.

  3. Use only the cover page provided at Do not add a title page separate from the URFO program cover page.

  4. Use standard 8.5 x 11 inch paper with one-inch margins on all four sides and double-spaced. Use 11-point or 12-point type limited to Ariel, Palatino, or similar font.

  5. Paginate every page.

  6. Include a cited literature reference list (full citations) of no more than two pages.

  7. Include a budget and budget justification of no more than two pages that list major expenditure categories, including faculty salary and fringe benefits, student stipends/wages and fringe benefits, equipment, supplies, travel, and other necessary costs.  The budget template is available at

  8. Include a two-page biosketch for the PI and any co-investigators.  The biosketch should include the individual’s current professional position, degrees (with institution and dates), professional positions held, recent relevant publications, artistic performances, and other original products (such as patents, etc.).  A biosketch template is available at


General submission requirements apply unless noted otherwise in the program-specific Submission Requirements.  For specific program submission requirements, please refer to

Note that all submission will undergo an administrative review, and failure to comply with submission requirements will result in the proposal being returned without review.

Submit a complete PDF of the proposal containing all required elements by 4:00 pm on the deadline date via e-mail to  Hard copy submission is not required; however, the Research Council reserves the right to request the hard copy proposal with original signatures. Please be sure to maintain the hard copy proposal with original signatures.  

Please submit any questions via e-mail to 


All proposals will undergo administrative review to ensure compliance with the overall URFO and program requirements by the Office of Research and Sponsored Programs prior to formal review of the content of the proposal.  Those not meeting program and format requirements will not undergo review and are not eligible for funding.  

The University Research Council reviews the Research and Fellowship Program proposals.  External experts from other universities or research institutions review the Interdisciplinary, Biomedical, and STEM proposals.


You will receive an award letter signed by the Vice President for Research.

Grants Accounting will establish a restricted account (index) for your project.

Approvals from the Institutional Review Board, the Institutional Animal Care and Use Committee, and the Institutional Biosafety Committee are not required prior to proposal submission.  However, funds will not be released without all required protocol approvals in place.


Submit required reports to  Please refer to the program-specific Reporting Requirements for due dates. 

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Last Updated: 10/28/20