New Hire Forms - College of Medicine and Life Sciences
The forms below are required to be completed as a new faculty member at The University of Toledo. Upon completion of the forms, please return to the Office of Faculty Development & Affairs.
If you have any questions regarding completing these forms please contact the Office of Faculty Development & Affairs - 419.383.4200.
Please call 419.383.5000 to schedule your drug screen and immunization appointment. Let them know that you are a new hire.
Required Document List prior to hire
- Background check authorization - This form must be completed and returned immediately as the offer is contingent on a successful background check.
- Commitment to Teaching Attestation Form
- Educational and Clinical Care Conflict of Interest Disclosure Form
- Original official transcript of terminal degree. Copies are not accepted. This will be verified through the Medical Staff Office for faculty with medical staff privileges.
- I-9 Employment Eligibility Verification will be completed through an email to the new hire from "Compliance Form I-9" - original documents must be presented to the Office of Faculty Affairs and Development or the department admin. Acceptable documents.
- Personal Information Form
- Curriculum Vitae
- STRS New Hire Notification or STRS Notice of Re-Employment
- SSA-1945 Form - Windfall Elimination Provision
- W-4 Federal Tax Withholding Online Instructions - Completed through MyUT portal
- State Tax Withholding Form - Ohio Form; Michigan Form
- Voluntary Local Income Tax Withholding Form
- Inventions and Reporting Statement - Please review the Patent Policy prior to completing this form.
- Safety Signature Form - Please review the Safety Tips at a Glance document prior to completing this form.
- Expected Behaviors of Employees
Ethical Conduct Statement - Before completing the form, please review the "Ohio Ethics Law and Related Statutes" and "Ethics is Everybody's Business" by clicking on the following links:
Ohio Ethics Law and Related Statutes Ethics is Everybody's Business
Fraud Hotline Acknowledgement Form - Please review the Fraud Hotline Notice and ORC 117.103 & 124.341 prior to completing this form by clicking on the following links:
Fraud Hotline Notice ORC 117.103 & 124.341
Other documents for review
When you get to campus
Once you receive your Rocket ID, you can use these instructions to activate your UTAD account.
Direct Deposit Instructions - Completed through MyUT portal
Pay Schedule Holiday Calendar
ID Badge - Twenty-four hours after you have activated your UTAD account, you may go online to MyUT to request your ID Badge. Click on the Employee Tab - Other Services - Request New/Replacement Rocket Card. Please contact Auxiliary Services at rocketcard@utoledo.edu or 419.530.5842 for questions and issues regarding this process.
Parking - Once you have activated your UTAD account, you may go online to MyUT to register your vehicle. Click on the Employee Tab - Other Services - Request New/Update Parking Permit. Please contact the Parking Services at info@parkutoledo.com or 419.530.4100 for questions and issues regarding this process. Click here for additional instructions.
Within 30 days of hire:
- Benefits - Completed through MyUT portal within 30 days of hire
- Summary of Faculty Benefits
- Life Insurance Form - Due to Benefits@utoledo.edu within 30 days of hire
Within 120 days of hire:
If you elect to participate in the ARP, you will need to complete this form at the link below, return to Benefits@utoledo.edu, then reach out to the plan contact in the link below to set up your account. https://www.utoledo.edu/depts/hr/total-rewards/retirement/docs/retirement-plan-election-form.pdf.
If you elect to participate in the state retirement system (STRS), you will not need to complete this form. You will need to contact STRS to receive access to the online account. They can be reached at 1-888-227-7877.
Retirement Plan Contacts Retirement Plan Comparison Chart