UToledo Human Resources

Tuition Waiver Policy & Features

Educational Benefits

 The University of Toledo offers a tuition waiver benefit for eligible employees, their spouse, and eligible dependent children. Information regarding eligibility and coverage can be found within the Tuition Waiver Policy.  

Employees of The University of Toledo who are eligible to participate in the educational benefits for themselves, spouses, or dependents should submit their waiver online.

The employee can access the Tuition Waiver request form through the MyUT portal in the Employee tab, under Benefits Information.

You will need to have the following information to complete the Tuition Waiver registration:

  • Your UTAD Username
  • Your UTAD Password
  • Rocket ID Number for each person who will use the tuition waiver
  • Students must be registered for classes prior to submitting the waiver.

The tuition waiver request form must be submitted by the last day to add a class listed by semester on the office of the registrar’s web page. HR will not process retroactive applications for previous semesters.  Human Resources will not be responsible for the removal of any late fees placed on student accounts before submittal of waiver and payment of all fees not covered by the waiver will be the student's obligation.

Frequently Asked Questions

Who is eligible for the educational benefit?

  • Benefit-eligible Main Campus and Health Science Campus full-time and regular part-time (minimum 0.5 FTE) employees, as well as their spouses and dependents, are eligible for tuition waivers.
  • Employees’ eligibility starts the first semester following the date of hire and following successful completion of the probationary period.
  • For spouses and dependents, the employee’s first calendar year of service must be completed prior to the first day of the academic term to which the benefit applies.
  • Note: Employees in collective bargaining units should refer to their collective bargaining agreement for any specific details related to tuition waivers.

What does the educational benefit cover and are there any restrictions?

Unless precluded by collective bargaining agreements, limitations are noted below.

  • For employees:
    • The waiver covers 100% of undergraduate tuition, and graduate tuition up to the non-specialized graduate tuition per-credit-hour rate for a maximum of 8 credit hours per semester.
    • The waiver cannot be used for audited or non-credit courses, nor for College of Medicine and JD College of Law courses.
    • The waiver applies to UToledo tuition only, except for the reciprocity agreement with Bowling Green State University.
  • For employees’ spouses and dependents:
    • The waiver covers 100% of undergraduate tuition.
    • Full-time enrollment is not required; however, there is a 150-credit-hour cap on the number of credit hours for which the waiver applies.
    • Courses must be taken toward a UToledo degree and for credit.
    • Coursework is subject to annual verification of satisfactory academic progress.
    • The waiver applies to UToledo tuition only.
  • For eligible surviving spouses and eligible dependents of deceased employees (who had five years or more of service with the University):
    • The benefit must be used once during the 10 years following the date of the employee’s death; and,
    • They may continue to use the tuition waiver until they graduate or are no longer eligible.
  • For dependents of retirees (who had five or more years of service with the University):
    • The tuition waiver is available for up to five years after the employee retired.

Do tuition waiver restrictions apply if I’m an employee in a collective bargaining unit?

Please refer to your collective bargaining agreement for any specific details related to the tuition waiver benefit.

May I use a tuition waiver for a class I’m repeating?

The tuition waiver policy stipulates that the University will pay for each course only once unless the withdrawal is due to extenuating circumstances, defined by the University’s Administrative Adjustment for Extenuating Circumstances policy (3364-71-16), or if the course is designed to be repeated for credit.

I requested a tuition waiver for my child but received an error message.  What happened? 

The tuition waiver request could not be automatically processed.  The student for which the waiver was intended will receive an email explaining why the waiver was not processed and available next steps.  The student may reach out to benefits@utoledo.edu for more information.  

How do I submit a tuition waiver form? 

  • Log in to your myUT account via the web portal.
  • Under the Employee tab, use the link for submitting the tuition waiver form. 
  • Note: You/the student must be registered for classes PRIOR to submitting a waiver request.   

What is the deadline for submitting a tuition waiver form?

The tuition waiver request form must be submitted by the last day to add a class listed by semester on the office of the registrar’s web page.

May I (my spouse/dependents) be reimbursed for the general fee or others?

The tuition waiver applies only to the tuition fee.  It excludes other fees, such as general, application fee and other miscellaneous fees.  If you are a member of a collective bargaining unit, please refer to your CBU agreement for any specific details related to the tuition waiver benefit.

Does the tuition waiver cover late fees?

No. The Benefits department is unable to remove any late fees you may incur because your balance is not paid in full by the semester due date.

  • It is the responsibility of the student to ensure their balance is paid by the due date.
  • The Treasurer’s Office posts semester due dates and late fee assessment dates on its webpage in advance of each semester.
  • The Treasurer’s Office also sends late fee notifications to the student’s primary email a few days before the late fee assessment as a courtesy attempt to help prevent students from incurring additional fees.
  • Please refer to the Treasurer's website (Important Dates).

If my dependent child currently is taking 12 credit hours but now needs to drop a class, do I need to contact Human Resources?

No. To be eligible for the UToledo dependent tuition waiver, your dependent does not need to be a full-time student taking 12 credit hours.

May I take classes at BGSU and use UToldeo’s education benefit?

  • The reciprocity program is available only for employees, and only for coursework that is not offered at UToledo.
  • Coursework must be degree-seeking and taken for credit.
  • Eligible employees must follow BGSU rules and regulations regarding use of BGSU waiver, which is available from the BGSU Human Resources.

Contact Information

UToledo student accounts, classes and credit hours
Rocket Solution Central

UToledo tuition waiver eligibility
Benefits Department
419.530.4747 ext. 4

My UToledo student account/billing
University of Toledo Treasurer’s Office

UToledo Human Resources
Phone: 419.530.4747
Fax: 419.530.1492
2801 W. Bancroft St., Mail Stop 205
Toledo, Ohio 43606-3390

Bowling Green State University


Last Updated: 2/19/24