Contracts and Vendors
Process
Only UToledo’s legal office personnel may review and negotiate contracts on behalf of the University. Only the proper University signatory may sign contracts on behalf of the University. Students do not have the authority to negotiate agreements, make promises, sign contracts or obligate the University in any way.
Contracts are required for most:
- Performers
- Speakers
- Rentals (inflatables, games, etc.)
Students organizing the event must complete a Contract Request Form at least 10 weeks prior to the event.
Reminder: All vendors need to provide a proof of vendors license and Certificate of Insurance
with the University of Toledo and your student organization listed as additional insured
for a minimum $1,000,000.
If a vendor is going through the UToledo contract process, these will be collected
by UToledo staff. If your vendor does not require a contract, you must provide these
to the Office of Student Involvement & Leadership (getinvolved@utoledo.edu) prior to your event.
For more insurance information and resources, visit this page.
Vendors to use
If you're looking for a company to use for your event, consult the University's preferred vendor list. Here are some that student organizations have used in the past:
- Air Extreme Ohio: inflatables and novelties
- UltraSound Special Events: inflatables and novelties
- Lertikal: staging and lighting
- Meredith Party Rentals: tables, chairs, tents, etc.
- Great Lakes Rentals: tables, chairs, tents, etc.
- Promotional Items: t-shirts, pens, giveaways, etc.
- Century Equipment: golf carts