Office of Student Financial Aid

Maintaining Aid

You’ve worked hard to apply for financial aid. Now that you have it, you want to make sure you keep it.

In the financial aid world, we call it maintaining eligibility. And your best bet for staying eligible is to learn as much as possible about the aid you receive. Every scholarship, loan, grant or work-study job comes with rights and responsibilities. If you don’t meet those requirements, you could lose your aid.

  • Go over the eligibility guidelines and terms and conditions for all aid you receive. You will find these in your financial aid offer or scholarship letter.
  • Fulfill all the requirements to keep your aid.

First Step In Keeping Your Financial Aid

Submit a new FAFSA every year. Your eligibility and aid offer are determined for one academic year only. Some scholarships may be renewable, but you may still need to submit a FAFSA to keep them.


General Eligibility Requirements for Financial Aid

Enroll in an eligible degree program.

It's OK to be undecided about your specific major, but federal guidelines require that students be enrolled in programs leading to a recognized academic degree or certificate to receive aid:

  • Associate's degree
  • Bachelor's degree
  • Master's degree
  • Approved Certificate
  • Specialist degree
  • Doctorate
  • Teacher's Certification

Provisional, special student, guest or College Credit Plus students are not eligible for aid.

Meet enrollment requirements.

When we create your financial aid award, we base your eligibility on:

Your financial aid may be reduced and/or you may be required to repay all or a portion of the aid you receive if you:

  • Drop below full-time attendance
    Your cost of attendance (COA) will be adjusted if you do not attend full time. This adjustment may affect your aid. Learn more about the less than full time enrollment process.

    When the Office of Student Financial Aid is notified that you are enrolled less than full time, we will send you a notification to complete the Financial Aid Enrollment Certification Form.
    Go to myUT → Student tab → My Financial Aid → More options → Enrollment Certification
  • Do not begin attending classes and actively participate.
  • Drop classes.
    Financial aid awards may be reduced if you drop classes after the start of any term. So make sure you know the enrollment criteria for your aid before dropping.

    Certain aid from the federal government — called Title IV funds — have an attendance requirement. If you stop attending or withdraw before completing 60% of the semester — either officially or unofficially — you may have to return a portion of the funds. The financial aid office will apply a formula to determine how much of the federal funding was earned up to the time you withdrew. This review and recalculation is called Return of Title IV Funds.

Other enrollment issues that could affect your aid:

  • Overlapping enrollment at UToledo and another institution.
    You may not receive financial aid from two or more institutions at the same time. If you are enrolled at the University of Toledo and another school, you may be eligible to set up a consortium agreement between the schools to receive aid.
  • Enrollment in undergraduate or mixed-level courses as a graduate or professional student.
    Graduate students must be enrolled and attend at least half-time with graduate-level credit hours each semester to be eligible for federal loans.

Read the Understanding Your Financial Aid Offer for additional information on how enrollment changes affect your financial aid.

TIP: Consult Rocket Solution Central before you decide to withdraw from or drop a class. They can help you figure out how those actions may affect your financial aid.

Freeze date for Federal Grants

The Freeze Date is used each semester to lock in your enrollment status for federal grants (Pell, Supplemental Educational Opportunity Grant and TEACH). We review all courses in which you’re enrolled on the Freeze Date each semester to determine the maximum amount of federal grants you’re eligible for.

If you add or drop/withdraw from courses after the Freeze Date, your federal grants will not be adjusted unless you withdraw from all of your courses and a Return of Title IV calculation is processed.

You also have to attend classes to remain eligible for grants. If it is reported that you never attended the course, your aid could be adjusted.

Meet required academic standards.

You must meet minimum academic standards to continue receiving federal and state aid. We call this “satisfactory academic progress” or SAP. If you have a tough semester and don’t meet the requirements and lose your aid, you can appeal.

Read more about satisfactory academic progress and the appeal process.

To see your Academic Progress status:
Go to myUT → Student Tab → My Financial Aid → Check Eligibility Status → Academic Progress → Aid Year

Avoid drug convictions.

If you’re convicted of a drug offense while receiving federal student aid, you may lose eligibility for aid. Visit studentaid.gov for additional information.

Properly use the aid you receive.

You may use awards listed on the Award Package only for direct and indirect educational expenses at UToledo for the academic year.


Engineering Co-op Students

Financial aid rules vary while you’re on a co-op. Some of your financial aid can be applied to your co-op semester. Some can’t. Be sure you know all the rules before you go.


WHAT IF MY FINANCIAL CIRCUMSTANCES CHANGE?

Sometimes your financial circumstances change mid-year. You may lose a job or have an unexpected emergency. Or we could be in the middle of a pandemic!

Don’t be afraid to ask for help.

  • File a Special Circumstances Application to appeal your aid if you or your family’s financial circumstances change after you file your FAFSA. The Financial Aid office will review your financial aid in light of the new information.
  • Apply for emergency funds. All you need to do is fill out a Rocket Aid application. The UToledo team will work with you to identify options to assist you. This includes funding available through federal relief programs and donors.
    • The Rocket to Rocket Fund awards up to $500 of emergency assistance to those who qualify.
    • Rocket Aid is an emergency financial assistance fund available to those experiencing hardship because of COVID.

Have Questions?

Ask Rocket Solution Central.

Rocket Solution Central — or RSC — is your one-stop answer shop for financial aid questions.

Call 419.530.8700
Monday - Wednesday and Friday 9 a.m. - 4:45 p.m.
Thursday 10 a.m. - 4:45 p.m.
Visit 1200 Rocket Hall
Monday - Friday 8:30 a.m. - 5 p.m.

No need to wait in line. Register through Rocket Q ahead of time or when you arrive. You'll receive wait-time updates and be notified when it's your turn.

Register by texting "University of Toledo" to 419.419.3430 or by entering your information online.

Rocket Financial Wellness Center

We could all use some help managing our money. Explore this site built in partnership with Huntington Bank. You’ll find simple, helpful tools to improve your money management skills ― whether you’re a high school student, undergraduate or upperclassman ready to graduate.

  • How to pay for college
  • Managing student loans
  • Making a budget
  • And more
Visit the Rocket Financial Wellness Center
Last Updated: 6/28/21