College of Natural Sciences and Mathematics

All policies and procedures of the College of Natural Sciences and Mathematics are in accordance with the policies of the University of Toledo.

The University of Toledo Office of the Registrar
Forms (petitions, requests, add/drop, etc.)

GRADES AND GRADING

 

Advanced Placement (AP)

The University of Toledo awards college credit for students who have taken AP exams in various subjects and have earned sufficiently high scores. Students should request their scores be sent to UToledo at the time they take the exams. If scores were not sent to UToledo after the original examinations, please use the College Board website to request them. The University of Toledo AP Code is 1845. (Back to top ⇈)

Adding or Dropping a Course

Add/Drop Period: The first 15 calendar days of a semester. Students have until the 15th calendar day of each semester to process schedule adjustments, such as Adding or Dropping classes, and/or opting to Audit a course, or take a course on a Pass/No Credit basis. Any term which varies from a regularly scheduled academic term will have a prorated add/drop period based on the length of term, i.e., part of terms or summer terms.

Adding A Course: A student may add a course up to the end of the 5th calendar day of a new semester without the instructor's signature if there is an empty seat in the course. If a student wishes to add a class between the 6th and 15th inclusive calendar day of a semester, the student must obtain the instructor's signature on a Course Request Form and submit to Rocket Solution Central (RSC) in RH 1200 or email to registrar@utoledo.edu to enroll in that course.

Dropping A Course:  A student may drop a course at the beginning of the term during the drop period with no record appearing on the student's transcript. After the drop period has ended for a term, a student may choose to withdraw from a course during the withdrawal period. Refer to the Add, Drop and Withdrawal page for specific deadlines. (Back to top ⇈)

Grade Point Average (GPA):

UToledo Cumulative GPA: A UToledo student's cumulative grade point average is computed by dividing the total number of quality hours into the total number of quality points earned, including F grades for all repeated courses that have not been approved for deletion on the basis of petition by the student (see GPA Recalculation for a Repeated Course).

Higher Education GPA: A student's higher education (overall) grade point average includes all work taken at all institutions of higher education, including the UToledo grade point average (not adjusted by Grade Deletions or the Academic Forgiveness Policy).

Major GPA: To obtain a degree or certificate in an undergraduate program, the student must have the proper number of credit hours in the courses required for the degree and a cumulative grade point average of at least 2.0. Grade point average requirements may be higher in certain colleges and in certain majors; this information is available in the individual college listings in the General Catalog. (Back to top ⇈)

Repeated Courses

Credit for most repeated courses will count only once toward degree requirements. Grades for all attempts at a course will appear on a student's transcript. They will count toward the UToledo Grade Point Average unless the student has passed the repeated course with a higher grade and has processed a GPA Recalculation. (Back to top ⇈)

GPA Recalculation for a Repeated Course

A student may repeat the same course at UToledo to attempt to earn a higher grade. If the student earns a higher grade in the repeated course, the student may petition to have the first grade excluded from the UToledo grade point average computation. The original course will remain on the student's transcript, but the transcript will show that the original grade has been removed from the grade point average. No more than a total of 18 semester hours of coursework may be recalculated. The policy applies ONLY to the first recorded grade in a course which a student has repeated. Grades of NC, I, W, IW, DR, IE, NE, PC, PE, PS and PR cannot be excluded under this policy because they have no effect on the GPA calculation. Grades of UToledo courses may be recalculated only by repeating a UToledo course. Transfer courses may not be used for the purpose of grade recalculations. Note: This policy does not apply to Graduate Studies.

An NSM student who wishes to petition for a GPA recalculation for a repeated course should complete the GPA Recalculation Petition, including the student information section of the petition with signature. After obtaining the original instructor’s signature to verify the original course was not the result of academic dishonesty, the petition should be emailed to NSMadvising@utoledo.edu for approval and processing. (Back to top ⇈)

Audit Grade Option (AU)
The notation AU appears on the student's record when he or she enrolls in a course for audit. AU is not a grade, and no credit is granted. An auditor is not required to complete assignments or tests, nor is the instructor required to grade any of the student's work in the course. A student taking a course not for credit pays the same as a course being taken for credit. Financial Aid does not pay for audited courses.

Students electing to audit a course must declare their intention by selecting AU when registering for the course via their MyUT portal or in person at Rocket Solution Central in RH 1200. Students who decide to audit after the initial registration period have until the 15th calendar day of the term (or the end of add/drop period) to select the audit option. (Back to top ⇈)

Pass/No Credit (PS/NC) Grade Option
Students may elect to enroll in certain undergraduate courses for PS/NC rather than an A-F grade. If the PS/NC option is chosen, a grade of C or better will be recorded as PS; grades of C-, D+, D, D- and F will be recorded as NC. Grades of PS and NC do not affect a student's GPA. Once a student has opted for a Pass/No Credit grade, and has been approved by the college, the student cannot have the grade reversed no matter how well a student does in a particular class.

Most departments do not allow students to take courses in the major or related area as PS/NC, and many departments do not allow PS/NC grading in their minors. Students should consult their faculty advisor before electing to take a course PS/NC.

To take a class PS/NC, Natural Sciences and Mathematics students can file a Petition for Pass/No Credit Grade and submit to NSMadvising@utoledo.edu for review and processing by the 15th calendar day of the term (during the Add/Drop period). (Back to top ⇈)

Withdrawal
After the 15th calendar day of a semester through the Friday of the 10th calendar week, a student can officially withdraw from a course. Withdrawing from a course(s) will result in a grade of "W”, which will appear on a student’s official transcript. Once a withdrawal is processed, it cannot be rescinded. Based on the date of withdrawal, fees may or may not be adjusted. Since withdrawn courses reduce enrolled hours, withdrawing from courses may have an adverse effect on financial aid benefits, scholarships, loan deferments, athletic eligibility, health insurance, veteran’s benefits, degree requirements or other areas. If you are uncertain what effect withdrawing from the course(s) would have, contact Rocket Solution Central and your academic advisor for guidance.

Withdrawals can be processed online through the myUT portal (provided there are no holds on a student’s account), and can also be processed at Rocket Solution Central in RH 1200 regardless of having a hold. Instructor’s permission is not required to withdraw from class(es), however courses with co-requisites require approval from the department offering the course using the Petition for Withdrawal Form. Failure to drop or withdrawal from a course for which a student has stopped attending may result in a grade of "F".  Specific drop and withdrawal dates for a term are listed on The Office of the Registrar’s website.  (Back to top ⇈)

ACADEMIC STANDING
Good Standing

The University of Toledo expects students to demonstrate satisfactory academic progress towards degree completion. Academic good standing requires an undergraduate student to maintain a cumulative UToledo grade point average of 2.0 or higher on a 4.0 scale. A student in academic good standing is eligible for registration for the upcoming term in accord with current regulations and procedures outlined by the individual colleges and/or specific degree programs. The academic progress test required for the awarding of federal financial aid may differ from the university’s definition of academic good standing. An undergraduate student must be in academic good standing to be eligible to graduate from the university. (Back to top ⇈)

Probation

Academic Probation occurs when a student's University of Toledo cumulative grade point average (GPA) is less than 2.0. This is an automatic action and will continue until the student achieves a 2.0 cumulative GPA.  In successive semesters, a student on probation may remain in school if he/she continues to earn a semester GPA of 2.0 or greater. Probation is not the same as suspension. However, a student on probation may be limited to taking no more than 15 hours of course work and must meet with their advisor before registering for courses. (Back to top ⇈)

Suspension
Academic suspension does not allow a student to attend classes at The University of Toledo for a period of at least one semester. If a person has returned from suspension and is suspended a second time, that suspension will last one year. If a person is suspended a third time, that suspension usually results in a student's dismissal from the university.  (Back to top ⇈)

Academic Dishonesty
As the university holds students responsible for what constitutes academic dishonesty, if students are uncertain, they should seek their instructor's advice. The following are examples, but academic dishonesty is not limited to only these:

• Plagiarism: representing the words, ideas or information of another person as one's own and not giving proper documentation;
• Giving or receiving, prior to an examination, any unauthorized information about the exam;
• Referring to or displaying any unauthorized information inside or outside an examination room during the course of an examination;
• Communicating with another unauthorized person during the course of an examination concerning the examination or any part of it;
• Giving or receiving substantive aid during the course of an examination;
• Commencing an examination before the stipulated time or continuing to work on an examination after the announced conclusion of an examination;
• Taking, converting, concealing, defacing, damaging, or destroying any property related to the preparation or completion of assignments, research or examinations;
• Submitting the same written work to fulfill the requirements of more than one course. (Back to top ⇈)

Academic Forgiveness
Under certain conditions, an undergraduate student who re-enrolls in The University of Toledo after an absence from the University (or any academic institution of higher education) is permitted the opportunity to have his/her academic standing calculated from the point of readmission. Once the student has demonstrated the ability to sustain a satisfactory level of academic performance, all grades of C-, D+, D, D-, F, E, P and WF are forfeited. Grades of A, A-, B, B+, B-, C+, C and PS will only be counted for credit.

The returning student is eligible to petition for the Academic Forgiveness Policy if one of the following criteria is met:
1. Former students who have not been enrolled at UToledo or any other accredited academic institution of higher learning for a period of at least two calendar years, during which time the student has a documented enlistment in the U.S. Armed Forces.
2. Former students who have not been enrolled at UToledo or any other accredited academic institution of higher learning for a period of at least three calendar years.

Students who would be eligible for academic forgiveness will follow the established procedures for readmission. Upon completion of 24 semester hours of graded academic course work in a baccalaureate degree program, or 16 semester hours of graded academic course work in an associate degree program, and a minimum of time of two semesters, as well as a minimum grade point average of 2.5 in courses since readmission, the student may elect to apply for academic forgiveness by submitting a Petition for Academic Forgiveness to the Director of NSM Advising at NSMadvising@utoledo.edu.

If the Director grants the academic forgiveness, the following procedures will be applied:
1. The previous grade point average is deleted.
2. Credits from all courses taken during the previous enrollment at UToledo with a grade of C or lower are removed (although the grades are retained on the academic transcript with the notation "Academic Forgiveness Policy”).
3. Credits for all courses taken during the previous enrollment at UToledo with a grade of C or better, as well as PS, will only be counted for credit.
4. All calculations of quality hours, quality points and cumulative GPA will be adjusted.

The Academic Forgiveness Policy applies to all grades including those taken on a pass/fail basis, earned during the previous enrollment period at UToledo. If a student received a grade of C-, D+, D or D- during the previous enrollment period for a course that is required in the degree program that the student is pursuing, the student must either retake the course, or the Director  must approve a suitable substitution.

Under the provisions of the Academic Forgiveness Policy, a student must be re-enrolled at UToledo for a minimum of 32 hours before graduation.

Grades from all courses ever taken at UToledo and the resulting GPA (not adjusted by the Academic Forgiveness Policy) will be used for purposes of determining eligibility for University, collegial, departmental or professional honors or other recognition based upon the student's undergraduate academic career and record of academic performance.

A student may petition for the application of Academic Forgiveness Policy to his/her record only one time in his/her career at UToledo. The policy is only available for the undergraduate course work taken at UToledo and only for the undergraduate students earning a first undergraduate degree. Students may not petition for grade deletions under the University's Grade Deletion Policy after they have used the Academic Forgiveness Policy.

Note: This policy does not apply to Graduate Studies. (Back to top ⇈)

Academic Grievance

If a student feels that there has been some problem or grievance in a course, that student needs to follow the college procedure for determining student grievances:

• Student must meet with the instructor first to discuss the problem. The exceptions to this first step involve sexual or other forms of harassment.
• Meet with the Department Chair if the student is unable to settle the grievance with the instructor.
• Meet with the Associate Dean of the College of Natural Sciences and Mathematics if the meeting with the Department Chair did not settle the grievance. The Associate Dean will discuss the problem with the student and seek information from the Department Chair and the instructor before making recommendations to resolve the grievance.
• Petition the NSM Council Committee on Academic Grievance if no resolution has been reached in the previous meetings. The petition the student presents must be written and contain a detailed statement of the reasons for the grievance.
• Appeal to the University Student Grievance Council as final step if no resolution has been reached in the previous steps. The University Student Grievance Council stipulates the timeline for the grievance process. A grievance petition must be filed with the chair of the student grievance council no later than the last day of classes in the next semester.
• Each college grievance step is allowed 15 workdays (three calendar weeks excluding holidays), which include 10 workdays (two calendar weeks excluding holidays) for replies to inquiry from previous steps. If these deadlines are not met by any of the individual steps, resolution at that step will be considered unsatisfactory and the student is allowed to proceed to the next step in the grievance process. (Back to top ⇈)

Change of College
Students in good academic standing who want to switch from a different UToledo undergraduate college to a major in Natural Science and Mathematics can schedule an appointment with an advisor in the NSM Advising Office. Appointments can be requested by emailing NSMAdvising@utoledo.edu. (Back to top ⇈)

Graduation Procedures
http://www.utoledo.edu/offices/registrar/graduation.html