UToledo Human Resources

Process for Filling Staff Position

Department Onboarding Checklist

Department Onboarding Sample Schedule HSC Hospital Staff

Department Onboarding Sample Schedule MC, HSC Nonclinical

I-9 Processing

Job Description (Blank)

Reference Check Form

Position Information Questionnaire (PIQ)-Hourly

Position Information Questionnaire (PIQ)-Salary

Independent Contractors

Academic Personnel Change Form (APA)

Staff Personal Action Form

UPA-Extra Compensation Form

Removal from Payroll-GAs

Update Supervisor Form

Have an Employee Leaving the University
Help answer your employee’s questions who are voluntarily leaving or looking to retire regarding vacation and sick payouts, benefits, retirement plans, life insurance, and other services (https://www.utoledo.edu/depts/hr/employment/withus.html). 
Please encourage your employee to take about 8-10 minutes to fill out the  exit interview

New Manager Training
Job Aides discussed to help new managers be successful

• AFSCME Corrective Action
• AFSCME Sick Leave Tracking
• CWA Corrective Action - Absenteeism
• CWA Corrective Action - Performance
• CWA Points Tracking
• Change Management Worksheet
• Eisenhower Matrix Canvas
• Emotional Intelligence Overview
• Employee Self-Service Dashboard
• Manager Responsibilities Overview
• Manager Week One
• Mediation Agreement
• Meeting Agenda Job Aide
• PageUp 
• Sample Interview Questions
• Search Committee Guide
• Separation Checklist
• Reasonable Suspicion Form (non AFSCME)

Conducting Performance Evaluation
Utilizing  the tools  to fostering a high-performance culture through providing our staff with  clear performance objectives, coaching, development and recognition for outstanding work.

Employee 1:1 Meeting Guide

Employee 1:1 Meeting Form

Employee Quarterly Performance Recap

S.M.A.R.T Goals

Team Building Activities

Succession Planning Form

Manager's Toolkit

• Employee 1:1 Meeting Guide and Employee 1:1 Meeting Form
• Employee Quarterly Performance Recap
• How to Document a Discussion
• S.M.A.R.T Goals
• Probationary Performance Review Form
• PageUp Performance Review Manual
• PageUp Performance-Journal Entries
• Performance Improvement Plan
• Learning Development Plan
• Career Development Plan
• Student Performance 

LinkedIn Learnings Courses ​

• Improving your Listening Skills ​
• Delivery Employee Feedback ​
• Performance Management: Setting Goals and Managing Performance​
• Performance Improvement Plans: A Leader’s Guide to Turning Things Around

LABOR AGREEMENTS
Staff Bargaining Units

• AFSCME
• CWA
• FOP
• UTPPA

Faculty Bargaining Units

• UT-AAUP (Tenured and Tenure-Track)
• UT-AAUP (Lecturers)

FORMS

Non-Bargaining Unit Staff

• Dispute Resolution Form

AFSCME 

• AFSCME Probationary Removal Documentation Sheet
• Correction Action/Performance Improvement Sheet
• Informal Counseling /Coaching Sheet
• Probation Extension Form
• Probation Period Extension Information
• Reasonable Suspicion Process & Notification Form
• Performance Improvement Action Plan

CWA

• CWA-Corrective Action Form-Absence Policy
• CWA-Corrective Action Form-Performance
• CWA-Informal Counseling Form-Performance
• CWA - Probationary Extension (Word Doc)
• CWA - Probationary Removal Documentation (Word Doc)

Absenteeism

• Absenteeism Policy
• Main Campus Sick Leave-Points Tracking Report
• Health Science Campus Sick Leave-Points Tracking Report
• Redemption Program Form

Non-Discrimination Policy

• FMLA & Non-FMLA  Information
• Supervisor Responsibilities
• FMLA Source Web Guide
• FMLA/Non-FMLA Application Instructions
• FMLA Source Supervisor Dashboard
• Leave Reporting Instructions
• Leave Reporting for Main Campus Hourly Employees (Timeclock Instructions)
• ADA Accommodation Process
• Workers Compensation - Main Campus
• Workers Compensation - Health Science Campus

Relevant Policies

• Family Medical Leave Act
• Leaves of Absence (other than FMLA) and sick leave accrual
• Jury or trial participation leave
• Reporting/processing on the job injuries for Workers' Compensation Process