Asset Management
The Equipment Management Form is used for all asset management. It can be obtained from the Office of Property Control or by clicking on the Equipment Management Form link.
Assets considered surplus to a department or office; assets returned to a vendor or used as a trade-in; assets transferred to other departments of other locations; assets stolen - all fixed asset related activities require the completion of the Asset Management Form. To complete the form, simply fill in all applicable information in the space provided. Once completed, provide the appropriate Dean or Director signature and submit form to the Office of Property Control. If applicable, your departmental inventory will be adjusted accordingly upon receipt of this form.
If the Equipment Management Form is used to designate surplus property, the asset tag number (if applicable), asset description, asset location, and asset condition must be provided. Disposal methods include surplus property bids, public sales, and public auctions. The method utilized will depend upon the types of assets listed, their condition and their current market value.
Surplus assets listed with a condition of fair/works or better will be disposed of by one of the methods listed above, and will be picked up by Surplus Property staff or University movers. Assets listed as surplus property with a condition of broken/not working are not sold to the general public; rather the information is forwarded to Rocket Recycling for appropriate disposal.
No matter what condition the equipment is in, Property Control must be notify by filling out Equipment Management Form BEFORE equipment can be moved to Surplus, disposal, or recycle.
At no time can a University department or office discard a University asset without proper authorization; nor can a University asset be "given" or "donated" to any individual, Private Corporation or Non-Profit Organization.
