The University of Toledo

Equipment Disposal

Equipment Disposal Procedure

Current University Policy states that only the Principal Administrative Officer can authorize the disposal of a university asset.  Principal Administrative Officer includes dean, director, department chair, associate vice president, vice president, president, and business manager.  In order to dispose of assets, whether through recycling or surplus property auction, or transfer an asset from one department to another, the correct documentation must be completed and submitted to the Office of Property Control in the Purchasing department.  This documentation is simply the completion of a University of Toledo Equipment Management Form.

Only after this form has been properly completed and submitted to Property Control can assets be released to Campus Recycling for disposal or Surplus Property for auction.  Once the documentations has been submitted to Property Control who, in turn, will initiate the process of having the item removed from the department's records and or space.  All requests for disposals will be coordinated through the Property Control office either for Surplus, disposal or recycle.

Please note that the capitalization amount was recently raised to $5000.  Only assets that had an original cost in excess of $5000 are tracked by Property Control but no matter what the cost all equipment for disposal forms must come through Property Control.  If you believe the asset you wish to dispose of may be beneath this limit, you may call (or e-mail) Sandy Adamski at extension 3531 and she can verify.