College of Graduate Studies : Degree Completion Requirements – Doctoral Students

Certain requirements must be satisfied if you are to graduate on schedule. In order to serve the many students applying for graduation each semester, the College of Graduate Studies must strictly enforce all necessary deadlines. It is the student's responsibility to ensure that all the requirements are met. Check with your advisor to ensure that all department and college degree requirements have been met. If you have any questions about the requirements detailed below, please contact the College of Graduate Studies. Most forms are available at: http://www.utoledo.edu/graduate/currentstudents/academicprogramforms/index.html

Complete the Application for Graduation prior to the filing deadline for the semester in which you plan to graduate, whether a formal ceremony is held or not.  This application should be submitted to the College of Graduate Studies. Click Here for application Regular admission status into the College of Graduate Studies in the department and college for which you are applying for your degree is required.

• Registered for a minimum of one graduate credit hour in the semester you apply to graduate. Please note: Completion of an Incomplete (IN) or an in Progress (PR) grade will not fulfill the registration requirement. If your graduation is postponed for any reason, it will be necessary to register for a minimum of one graduate credit hour during the semester you re-apply for graduation.

• Official undergraduate transcripts must be on file in the College of Graduate Studies. Masters transcripts on file if appropriate. If the degree was earned at The University of Toledo, all items will be on file. International students must also provide their diploma. Transcripts and diplomas must be provided in both English and the native language.

• Approved Plan of Study must be on file with the College of Graduate Studies. Courses on your Plan of Study must appear on your transcript. Any changes to your approved Plan of Study must be filed with the College of Graduate Studies either by completion of a Course Substitution form or a revised Plan of Study. All coursework must fall within the seven year time limitation to complete the doctoral degree. Any coursework that exceeds this time limit will require revalidation. http://www.utoledo.edu/graduate/currentstudents/additionalresources/matriculationextension.html

• Written proof of passing Comprehensive and/or Foreign Language Exams if these are part of the requirements for your degree.

• Dissertation must be approved by your committee. Composition of the committee must meet all University guidelines. The required copies of the document must be approved by your college and submitted to the College of Graduate Studies no later than fifteen (15) business days prior to the last day of classes for the term the degree will be awarded. As your college may have a separate deadline, earlier than the Graduate College deadline, please check with your department to ensure all posted deadlines are met. Please be sure to use the Handbook for the Preparation of Graduate Dissertations and Theses available on-line. http://www.utoledo.edu/graduate/currentstudents/catalogsandhandbooks/index.html

• All grades must be posted. Incomplete and In-Progress grades must be removed from your transcript.

• Attain a cumulative grade point average of 3.0 or above

• Payment of all outstanding fines and fees. If there are any outstanding fees, a hold will be placed on your account and your diploma and transcript cannot be mailed.

• All required forms must be completed and on file in the College of Graduate Studies: Graduate Research ADvisory (GRAD) Committee Approval & Assurances, Application for Candidacy, Intellectual Protection and Patent Sign-Off, ProQuest UMI Publishing Agreement, and Survey of Earned Doctorates

  If you have any questions about these requirements, please contact Ms. Karen Mockensturm in the College of Graduate Studies, University Hall Room 3240. (419.530.4269 or Karen.Mockensturm@utoledo.edu)