This page will provide investigators and administrators with the tools they need to
prepare external grant proposals.
- Faculty and other principal investigators have primary responsibility for the preparation
of budgets for their proposals. However, the Office of Research will provide advice
and consultation as needed by the investigator to prepare a correct budget for the
specific agency or sponsor, and the Office of Research staff is available to provide
one-on-one assistance on an as-needed basis.
- The Office of Research needs advanced notification that proposals are under development
for submission. This notification should be as far in advance as possible, but at
least five working days prior to the submission deadline. The notification should
include the name of the program and agency/sponsor (including the RFP, BAA, or solicitation
number), the deadline date for receipt or submission of the proposal, and any other
requirements (such as cost-sharing, compliance, subcontracts, etc.). Proposals involving
subcontracts will require more time than this five-day minimum.
- Even if the narrative portion is under development, the budget should be provided
to the Office of Research as early as possible for review and approval. Having this
in advance of the deadline enables our staff to review the budget in light of the
The endorsement sheet and agency forms, which require the signature of the authorized
university official, will be signed by the Vice Provost for Research after the full
proposal has been reviewed by the Office of Research staff. The completed proposal
application package must be delivered to the Office of Research at least the day before
mailing or submission. The proposal will then be returned to the principal investigator
for final copying and mailing.
All electronic submissions, such as through NSF FastLane, will be submitted by the
Office of Research. Principal investigators are still responsible for submitting paper
copies if required by the program.
- If the project budget includes funds to support graduate research assistants, the
Graduate School will provide instructional fee waivers for all grant funded stipends
(fully funded). Whenever grants are funded, investigators should notify their college
graduate deans who will work out the details with the Graduate School. However, situations
in which fee waivers are requested for participants of certain programs will be made
on a case-by-case basis with college approval.