Office of Residence Life : Housing Application Process

Residency Requirement: All full-time first-year students are required to live in University housing and participate in the meal plan program, unless they are living with a parent/legal guardian within 50 miles of campus or an exemption has been filed and approved by the Office of Residence Life.

Students who have been convicted or have pled guilty to a felony offense including but not limited to, sexual offenses, such as assault or rape, or the use, possession, sale transportation or distribution of a controlled substance shall not be permitted to reside in University housing.

1. Read the Terms and Conditions of the application-contract, listed below.
2. Access the housing application via the myUT portal, https://myut.utoledo.edu.
3. Click on "Application" tab on the top menu bar
4. Select the term (Academic Year 2009-10)
5. Refer to the "Application Menu" on the left side of the application page for tasks necessary to complete the online housing application
6. Pay your $200 housing pre-payment; new students only must pay an additional non-refundable$40 housing application fee. Students who do not pay the required housing payments within 72 hours of completing their application will have their application canceled and will not receive housing.

*All funds must be in US currency and paid online by either e-check or credit card.

Current Housing Residents - All processes begin at Noon.

February 16: Housing application available online through myUT portal. A 200 housing pre-payment fee is required.
March 18: Renew your current room, if available.
March 23: Renew a different room in your same residence hall.
March 23: If you renewed a room and space is available in the room, you may assign the empty bed in the room to a confirmed roommate.
March 23 - May 12: You may change your room reservation to any available room. You will first have to cancel your current room reservation before you can select another room.
March 30: Reservation times for all open rooms in all available residence halls begin.  First-come, first-reserved.
April 1: You can complete your application, make payment and reserve a room without waiting for a reservation time, as space is available.
May 13: Online room reservation closed for returners
June 30: Last day to cancel your application-contract without penalty fees.

New Students

January 20: Housing application available through myUT portal. A $240 ($40 non-refundable application fee and $200 housing pre-payment) fee is required
May 13: Reservation times for open rooms begin for all first-year residents. First-come, first-reserved. Reservation times are assigned according to your payment received date and Living-Learning preferences, if applicable.
May 13- July 17: You may change your room reservation. You will first have to cancel your current room reservation before you can select another room.
June 18: You can complete your application, make payment reserve a room without waiting for a reservation time, as space is available.
June 30: Last day to cancel your application-contract without penalty fees.
July 18: Online room reservation closed. Applications will still be available online

Cancellation Fee:
Application-Contract Cancellation Before August 1, 2009

1. The $40 application fee is non-refundable
2. The $200 prepayment is refundable in full if a contract cancellation is received by 5 p.m. on June 30, 2009 
3. If you cancel from July 1 - July 31 at 5 p.m., $100 is refundable
4. If you cancel on or after August 1, there is no refund

Application-Contract Cancellation On or After the First Day of Classes

Once the contract period begins, if a currently enrolled student has checked into the residence hall and is granted a contract release before the end of the contract term, he/she will be responsible for room and board charges up until the time of check-out plus:

1. $200 cancellation fee

Once the contract period begins, if a currently enrolled student has checked into the residence hall and is not granted a contract release or is removed for disciplinary reasons before the end of the contract term, he/she will be responsible for room and board charges up until the time of check-out plus:

1. $200 cancellation fee
2. 50% of remainder of housing contract

Take Note:

Resident Obligations. The resident agrees to:

1. Be an enrolled, full-time student for the duration of the contract.
2. Abide by the policies set forth in the terms and conditions statement, as well as the Residence Living Guide, the Student Handbook, and all other University  of Toledo policies.
3. Claim keys to the assigned room by noon on the first day of classes, unless the student has advised the Office of Residence Life of delayed arrival.
4. Inform the Office of Residence Life, in writing, by noon on the 1st day of classes to cancel his/her housing contract, to avoid being charged all room and meal plan fees.
5. Not change rooms without prior authorization from the Office of Residence Life or the Hall/Community Director.
6. Accept a room consolidation, if his/her roommate does not arrive or moves out mid-semester, by being prepared to receive a roommate at any time and by keeping half of the room unoccupied, or by moving in with a new roommate.
7. Care for the physical facilities of the residence units.  Damage to the student's room and furnishings shall be the financial responsibility of the occupants of the room.  If damage beyond normal wear and tear occurs to floor public areas of the facility, and it is not possible to determine the responsible person, residents of the floor/suite/wing or building will share the financial responsibility for such damage.
8. Use the residential rooms, the building, its facilities and adjacent grounds solely for residential purposes. Commercial for-profit businesses will not be permitted to operate from or on residential premises owned or operated by The University of Toledo.

Payment of Fees:

All fees, including but not limited to room and meal plan charges, tuition, and other associated fees, are due and payable as may be required by the University.  Should the resident default in complying with any payment dates for any of resident’s financial obligations, the University may seek any remedy in law or in equity, including specific performance of the resident’s obligations or seek money damages.  The resident agrees to pay all reasonable costs, attorney fees and expenses that are incurred by the University in enforcing this provision.

Reserved Rights of The University:

The University reserves the right to:

1. Reassign residents at any time in order to make the most efficient and beneficial use of available accommodations.
2. Check student rooms for the purpose of assessing and repairing the physical facilities and to ensure maintenance of health and safety standards.
3. Enter and search a resident's room and to seize matter possessed in violation of University policy or state law.  Such search and seizure will be conducted when there is reasonable cause to believe that a violation has occurred and in the presence of the occupant(s) of the room, unless an emergency necessitates an immediate entry.  Emergencies that necessitate an immediate entry are limited to times when 1) a person may be physically harmed and/or endangered, 2) when University property is being damaged or is reasonably in danger of being damaged, and 3) when Residence Life staff deem it necessary for policy enforcement.
4. Change the room and/or meal plan rates at the beginning of the next semester if such a change is necessitated by economic conditions during the period of this agreement.
5. Assume no responsibility for loss or damage to a resident's personal property.  We highly encourage residents to get renters insurance.
6. Reassign a resident at the University's or the Department of Health's discretion due to illness or disease and in the best interest of the individual student's and the public's safety.

Contractual Obligations:

1. If a room assigned to a student is not available and the University cannot provide an alternate room, the room and meal plan requirement shall be terminated.  All rights and liabilities of the parties involved shall cease, and the student shall be entitled to a prorated refund of room and meal plan fees.
2. A student’s contract is in effect for the entire academic year, (August through May), beginning with the first day of classes or the day a student is assigned to a space if classes have already begun, and as long as the student is enrolled for classes during the academic year. It is expressly understood that breaks between semesters are not included in the basic academic year contract.  Students remaining in the residential facilities during periods not covered by the contract will be assessed an additional fee per day.  Students must receive permission from the Office of Residence Life to remain in the facility during certain break periods.
3. Room and meal plan privileges are non-transferable. 
4. Duplication and loaning of University-issued keys or ID cards or accommodation of unauthorized guests is prohibited.

Contract Termination:

1. The Office of Residence Life may terminate the On-Campus Housing and Dining Service contract for:

   *violation of laws

   *violation of University or residence hall regulations or policies

   *conduct or existence of such conditions that would reasonably affect the health, safety and welfare of the student or others

   *revocation of resident status

   *non-payment of room and meal plan fees

2. In issues related to termination of the housing contract, the student would have the opportunity to respond to the charges at a hearing conducted by the Director of Residence Life or his/her designee.  A determination of the student’s housing status would then be made.
3. When a contract is terminated for violation of policies or laws, the student forfeits their $200 pre-payment, and is responsible for 50% of the remaining contract.
4. Students who are graduating or withdrawing from the University will be released from their contract upon submitting a contract release request form and supporting documents.
5. Students requesting release from the contract for other reasons other than those listed above must submit a contract release request form no less than 14 days prior to the end of the semester to receive priority consideration.  Requests will be reviewed and if approved, releases will be in effect upon issuance of a decision by the Office of Residence Life.