The University of Toledo

Health Science Campus Graduate Student Handbook 2008-2009

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FEES:		Late Fee
Appeal Process		Liability Insurance
Auditing Fee		Payment of Fees
Course Fees		Refund Policy - Reduced Course Load
Delinquent Accounts		Reservation Deposit
Early Learning Center (Child Care)		Return of Title IV Funds
Financial Obligations		Satisfactory Academic Progress
Future Policy Changes		Student Health Record Fee
Health Insurance Coverage		Student Lab Fee
Immunization and other Lab Test Fees		UNIVERSITY HEALTH SERVICES:
Instructional		Description of Plan
Insufficient Funds Fee		Fees for Pre-matriculation Services
		Health Requirements

  

FEES/HEALTH SERVICES

The Student Accounts Office on the Health Science Campus of the University of Toledo shall be responsible for the collection of all student fees and charges.

All fees and charges are payable in advance of the semester for which the student is enrolled. Each student is responsible for payment of fees on a semester basis in accord with the academic calendar.

All fees shall be payable in full at the time of registration. A student cannot be considered enrolled unless the fees are paid. No credit will be given for any semester in which the tuition has not been paid. Failure to pay fees on time may result in denial of registration. A student is not registered until his/her fee statement form, indicating payment of all fees, has been received by the Registrar on the Health Science Campus.

The instructional and ancillary fees are to be paid on a semester basis at the beginning of each semester. Final dates for registration and payment of fees are published each semester. The last day for payment of fees is the last day of registration which also is the first day of the semester.

Inthe event of individual financial difficulty which may preclude such payment, the concerned student should make appropriate arrangements through the Student Financial Aid office on the Health Science Campus so financial assistance may be obtained prior to the last day payment is due. The Student Accounts office on the Health Science Campus shall be notified of the arrangements.

Students must be registered at the University of Toledo in the semester in which they are actively working on a degree or certificate, and during the semester in which they defend their thesis or dissertation, or present their scholarly project.

Any student auditing an educational offering at the University of Toledo Health Science Campus shall be required to register with the Registrar on the Health Science Campus before attending class. Any student taking a course not for credit shall pay the same fee assessed for courses taken for credit.

Instructional Fees     (top of page)

All instructional and ancillary fee schedules may be found at:  http://bursarsoffice.utoledo.edu/Tuitionrates.asp

Tuition and General Fees for students in the Bowling Green State University/University of Toledo Consortium MPH program will be the average tuition (Ohio resident and non-resident) of the institutions. Course fees and lab fees will be set by the individual institutions. MPH students will have access to student services at each institution.

Tuition and fee payments will be at the UT Health Science Campus.

OTD, MSBS/PA and Clinical Nurse Leader - Graduate Entry Student Reservation Deposit     (top of page)

Due to the limited number of positions available and in order for the University of Toledo to adequately plan for the educational Occupational Therapy, Physician Assistant Studies and Clinical Nurse Leader - Graduate Entry programs, each OTD, PA and Clinical Nurse Leader applicant will submit a $300 reservation deposit along with their letter of intent to attend UT. The fee is refundable up to May 1st [June 1st for Clinical Nurse Leader - Graduate Entry applicants]. This deposit then will be applied to the individual’s fall semester tuition.

Payment of Fees     (top of page)

Students may pay their tuition and fees with student financial aid, cash, personal check, or by charging their Visa, MasterCard, or Discover card. Credit card payments will not be accepted once all charges to an account have been paid by financial aid or the account balance is zero. Credit card payments should be received 15 days prior to the start of the semester to avoid the payment not being accepted. Provided the student’s financial aid has been processed according to the timeline determined annually by the Office of Student Financial Aid Health Science Campus, student loan funds will be disbursed to the student no earlier than 10 days prior to the first day of each semester. Accounts paid by credit card will be first refunded by credit card up to the amount of the credit card payment, then by check or direct deposit for any remaining refund.

Fee for Insufficient Funds     (top of page)

Ifa check is returned to UT due to insufficient funds, a $20 charge will be assessed to the student’s account.

Late Fee     (top of page)

All tuition and fees are due the first day of the semester. A late fee of $25 will be assessed if payment has not been made in full by the end of the first week of the semester. An additional late fee of $50 will be assessed at the end of the second week of the semester. Accounts delinquent more than 45 days will be forwarded to the State Attorney General’s Office for collection. If a loan is in pending status but financial aid funds do not arrive by the first day of the semester, students are required to have their fee statement stamped “Loan Pending” by the Office of Student Financial Aid on the Health Science Campus to avoid late charges, provided that the pending financial aid funds are in sufficient amount to pay the account in full.

Ifpayment of tuition and fees has not been made in full by the end of the semester, the student will be administratively withdrawn. If a student wishes to be reinstated, the student must petition in writing to the Senior Associate Dean of the College of Graduate Studies. If reinstated, the student will be assessed a fee of $200.

Liability Insurance Fee     (top of page)

All students (including MPH, certificate and special status students) must be covered with liability insurance through the University of Toledo. The fee for liability insurance is $12 each for the fall and spring semesters and $8 for the summer semester.

Auditing Fee     (top of page)

Any student auditing a course at the University of Toledo Health Science Campus shall be required to register with the Registrar on the Health Science Campus before attending class. Any student taking a course not for credit shall pay the same tuition and fees assessed for courses taken for credit.

Courses may be audited by co-op students but there will be no fee waivers/tuition scholarships honored for courses that are audited.

Early Learning Center (Child Care)     (top of page)

Children of graduate students may be enrolled in the Early Learning Center at a fee of $135/week for pre-school and toddlers for a full day, and $105/week for part-time ½ days. A second child discount is available at $115/week for pre-school or toddlers. A $50 registration fee also will be required. Fees will be due bi-weekly. Children are accepted on space availability.

Immunization, Titre, and/or Tuberculosis Testing Fee     (top of page)

All students who have patient contact must demonstrate immunity against mumps, measles, rubella (MMR), Hepatitis B, and must be tested annually for TB. Unless a student provides evidence of such immunization or immunity, s/he must be immunized by University Health Services before the semester in which the student has patient contact. Cost of the immunization will be added to the student fee statement at matriculation.

Lab tests are charged through University Medical Center.     (top of page)

Note: University Health Services will require payment for hepatitis B vaccine for the three doses required, hepatitis A vaccine, the MMR, and varicella. Fees for these vaccines are available from University Health Services. There is no charge for TB testing, adult tetanus boosters or influenza shots for students enrolled in classes.

Student Laboratory Titer Fee     (top of page)

All Physician Assistant Studies students and College of Nursing students (including certificate programs) will be assessed a $150 fee during their first semester of enrollment as payment for the laboratory titers that are required for proof of immunity.

Student Health Record Fee     (top of page)

College of Nursing students (including certificate programs), and Physician Assistant Studies students will be charged a fee of $15 assessed each fall and spring semester to maintain required student health records.

Course Fees     (top of page)

A course fee will be assessed at the rate of $50 per course for the following:

NURS504	Health Assessment and the Nursing Process for Promoting Health
NURS507	Therapeutic Communication Skills for Nurses
NURS509	Psychiatric Mental Health Nursing I
NURS510	Psychiatric Mental Health Nursing II
NURS511	Psychiatric Mental Health Practicum
NURS514	Designing Nursing Systems to Promote Self-care
NURS519	Advanced Interpersonal Interventions
NURS524	Designing Nursing Systems for Compromised Health States
NURS544	Population focused Nursing Care
NURS551	Advanced Clinical Seminar in Nursing
NURS554	Advanced Practicum in Nursing Systems Design
NURS574	Advanced Health Assessment
NURS581	PNP I: Care of Children and Concepts of Wellness
NURS582	PNP II: Common Acute and Stable Chronic Illnesses
NURS583	PNP III: Complex Chronic Illnesses or Disabilities
NURS586	FNP Clinical II: Primary Care of Adolescents and Adults
NURS603	ANP I: Primary Care of Adolescents and Adults
NURS604	ANP II: Primary Care of Women
NURS605	ANP III: Primary Care of Adults and Older Adults
NURS607	Advanced Communication Skills and Group Dynamics
NURS608	ANP/CNS I: Care of Adolescents and Adults
NURS609	ANP/CNS II: Care of Women and Concepts of Wellness
NURS610	ANP/CNS III: Care of Adults and Older Adults with Specialty Focus
NURS621	FNP I: Primary Care of Adolescents and Adults
NURS622	FNP II: Primary Care of Women and Children
NURS623	FNP III: Primary Care of Adults and Older Adults
NURS673	Practicum and Seminar in Teaching
OTD
OCCT700	Conceptual Framework for Therapeutic Occupation
OCCT701	Occupational Therapy Models of Practice I
OCCT702	Occupational Therapy Models of Practice II
OCCT703	Occupational Therapy Models of Practice III
OCCT704	Occupational Therapy Models of Practice IV
OCCT720	Occupational Therapy Advocacy I
OCCT721	Occupational Therapy Advocacy II
OCCT805	Occupational Therapy Models of Practice V
OCCT806	Occupational Therapy Models of Practice VI
OCCT807	Occupational Therapy Models of Practice VII
OCCT823	Occupational Therapy Advocacy III
OCCT824	Occupational Therapy Advocacy IV
MSBS/PA
PHYA510	Principles of Interviewing and Medical History
PHYA513	Patient Evaluation
PHYA522	Diagnostic and Therapeutic Skills II

Health Insurance Coverage

Return of Title IV Funds     (top of page)

In accordance with the 1998 Re-authorization of the Higher Education Act, the University of Toledo will use the following policy to calculate refunds for students who withdraw or take a leave of absence* before the end of an academic semester. Examples of refund calculations are available from the Student Financial Aid Office on the Health Science Campus.

*If an approved leave of absence is for fewer than 180 days in any 12-month period, a student is not considered to have withdrawn as long as the student has requested and been granted a leave of absence under the institution’s formal leave policy.

Fees not subject to a federal refund include: health insurance, disability insurance, and liability insurance.     (top of page)

The percentage used to calculate refunds for students who graduate, withdraw or take an approved leave of absence will be calculated according to the following federal guidelines:

Withdrawal before the first day of the semester:  100%

Withdrawal before the end of 60% of the payment period: The percentage of the payment period completed multiplied by the total amount of Title IV aid that was disbursed (or could have been disbursed) for the payment period. This is calculated by dividing the number of calendar days completed by the number of calendar days in the payment period.

Necessary refunds to student financial aid programs will be made prior to the release of any refund to the student. If a refund amount remains after all necessary funds have been returned to the Title IV programs, the remaining amount will be divided proportionately between the non-Title IV sources of the fee payment (for example, Title VII programs, institutional funds and/or the student). Funds will be returned to the financial aid programs in the following order: (1) Federal Unsubsidized Stafford Loan, (2) Federal Subsidized Stafford Loan, (3) Federal Perkins Loan.
If a student is required to repay funds to a loan program, the amount will be repaid according to the terms and conditions of the promissory note for that particular loan program.

Refund Policy for Instructional Fees     (top of page)

Dismissal for academic or disciplinary reasons will not qualify the student for an instructional fee refund. All such refund applications shall be in writing. Necessary refunds to student financial aid programs will be made prior to the release of any refund to the student. If a refund amount remains after all necessary funds have been returned to the Title IV programs, the remaining amount will be divided proportionately between the non-Title IV sources of the fee payment (e.g., Title VII programs, institutional funds and/or the student).

NOTE: If the state of Ohio legislatively approves a state refund policy and/or the Department of Education approves a refund policy of an agency that accredits the University of Toledo, the refund policy used (state law and/or accrediting agency) will be that which provides the larger refund amount.

Satisfactory Academic Progress     (top of page)

Students must be making satisfactory academic progress to be eligible to receive financial aid from Title IV financial aid programs or UT-controlled funds.

Qualitative Measure of Progress

A graduate student must maintain a minimum of 3.0 cumulative GPA. A student who does not maintain a 3.0 GPA will be placed on probation for purposes of Title IV financial aid and must achieve a 3.0 cumulative GPA by the end of the subsequent academic year. A student on probation who does not achieve the minimum GPA will become ineligible for financial aid the following year.

1. Agraduate student who receives a grade of C or lower that exceeds the following maximums will be placed on probation for purposes of Title IV financial aid:

  10 credits Ph.D. degree
    8 credits MSBS research tracks, and MSN degree
  12 credits DPT, MSBS clinical tracks and OTD (unless stated otherwise)
    6 credits MPH and MSOH degrees
    3 credits Certificate programs

A student may repeat once any course previously taken where the grade received was below a B. If a student repeats a course and does not achieve at least a grade of B, the student is ineligible to receive Title IV financial aid.

Quantitative Measure of Progress

1. For financial aid purposes, a student is considered to be making satisfactory academic progress if s/he completes 67% of the courses in which s/he is enrolled with at least a B grade or better.
2. Except under unusual circumstances, students will be considered making satisfactory academic progress for financial aid purposes if their rate of progress would permit them to complete all requirements for their degree within 150% of the normal length of their academic program. This period of time includes time spent on Leaves of Absence or repeating curriculum components.

Appeal Process     (top of page)

A student in a degree/certificate program on the Health Science Campus who is suspended from financial aid eligibility is entitled to an appeal. Appeals must be in writing and addressed to the Senior Associate Dean of the College of Graduate Studies within two weeks of the date the student receives the notification of probation or suspension. The Senior Associate Dean of the College of Graduate Studies will consider the appeal within two weeks of receipt of the appeal, and will render a decision and inform the student of the decision.

Ifthe appeal is denied, the student has the right to make an appeal to the Council of Deans. A written letter of appeal must be received by the Council of Deans within two weeks of the student’s notification of appeal denial. The Council of Deans will render a decision and inform the student of such within two weeks of receipt of the appeal.

Refund Policy for Students Who Reduce Their Course Load     (top of page)

Students who reduce the number of credits for which they are registered but who do not withdraw completely, are subject to the following tuition refund schedule:

Fall and Spring Semesters

100% - Refund prior to the official start of the semester
  90% - Refund during the first week of the semester
  80% - Refund during the second week of the semester
  60% - Refund during the third week of the semester
  40% - Refund during the fourth week of the semester
    0% - Refund after the fourth week of the semester

12-Week Summer Semester

100% - Refund prior to the official start of the semester
  90% - Refund during the first week of the semester
  80% - Refund during the second week of the semester
  60% - Refund during the third week of the semester
  40% - Refund during the fourth week of the semester
    0% - Refund after the fourth week of the semester

6-Week Summer Term

100% - Refund prior to the official start of the term
  90% - Refund within the first and second days of the term
  80% - Refund within the third and fifth days of the term
  60% - Refund within the sixth and ninth day of the term
    0% - Refund after the tenth day of the term

For all other fees other than tuition, students who reduce the number of credits for which they are registered but who do not withdraw completely, are subject to the following fee refund schedule:

100% - Refund prior to the start of the semester/term
    0% - Refund after the first day of the semester/term

Financial Obligations     (top of page)

Students must take care of all financial obligations to the University of Toledo in order to qualify for continued enrollment.

Specifically, this means that each semester students must pay all money due the University. This includes instructional and ancillary fees, traffic fines, library fines (or unreturned books), and other types of financial obligation. All graduate student emergency loan repayments and hospital business office payments must be current.

Delinquent Accounts     (top of page)

A student with a reported delinquent account may expect the following:

1. Statement of grades will be withheld.
2. Registration for a succeeding semester(s) will not be permitted.
3. Atranscript will not be issued.
4. The student will not be permitted to graduate and the diploma will be withheld.

Amounts due may be withheld from refunds, paychecks, grants, awards, or other payments due from the University.

Future Changes in Policy     (top of page)

The Board of Trustees reserves the right to make any changes or adjustments in instructional and ancillary fees when such changes are deemed necessary.

 

GRADUATE CREDIT     (top of page)

UNIVERSITY HEALTH SERVICES     (top of page)

Description of Student Health Insurance Plan

Health Requirements

General Requirements

All graduate students entering UTHSC must demonstrate minimal immunization requirements in order to attend classes. Minimum immunizations and health screening required include:

1. Tetanus-diphtheria (Td) booster, adult booster, within the past 10 years or tetanus, diphtheria, attenuated pertusis (TDaP)..
2. Two MMR (measles-mumps-rubella) immunizations IF student was born after 1/1/57.  Any student who has had measles, mumps, or rubella during his/her lifetime requires no further immunization.  This immunity may be documented through a blood test called a “titer” which must demonstrate a “positive” result.  If the titer is “negative” the student must receive the appropriate vaccine.
3. One Mantoux-type (intradermal TB screening with PPD (purified protein derivative) done in the USA within 12 months prior to matriculation. If you are an international student or an American living outside of the USA, you must have the PPD skin test done by University Health Service when you arrive on campus. The test must be read by University Health Service before the student is allowed to attend class. 

 If TB Screening Results Are Positive:

• Students who have a positive PPD at the UHS or elsewhere must meet with a UHS health provider to answer questions, discuss treatment options and risks, have required lab work done, and complete an “Annual BCG/Positive PPD Follow-up Check List” on signs and symptoms of TB. If the student is in agreement, the recommended therapy is initiated.
• Students who have a positive PPD at UHS or elsewhere also must have a chest x-ray at University Medical Center or the Lucas County Health Department before they can attend classes.
• Students with a positive x-ray must consult with a health provider regarding treatment. If treatment is recommended the student must initiate treatment before attending classes.

All graduate students who will be having contact with patients, human tissue research or involved with primate research also are required to complete:

1. Hepatitis B vaccination series (series of 3). 
2. Lab testing for Hepatitis B surface antibody (HBsAB) 1-2 months after the Hepatitis B vaccination series is completed.

The Hepatitis B series can be completed at The University of Toledo University  Health Services at cost. Students working as “employees” may receive the series at no charge at University Health Services.

NOTE:  Students may have additional health requirements depending on their specific area of study i.e., allied health professions, nursing and MD/Ph.D. students.   

Immunizations and Lab Tests to Provide Protection from Disease (Titers)

University Health Services is able to complete student Hepatitis B series, and Hepatitis B surface antibody can be performed at University Health during the student’s initial semester. After students have approved registration for classes, there will be NO CHARGE for annual TB screening, adult tetanus boosters, and annual influenza vaccine given at University Health. Students will incur charges for pre-matriculation health requirements provided by University Health.

Documentation Requirements

Toverify immunization and screening, ONLY the following will be accepted:

1. Official letterhead from physician or health department containing original signature, the date of verification statement, and the date(s) the immunization(s) was administered.
2. The official childhood immunization record. If the immunization record is not in English, a notarized translation in English MUST accompany the copy of the original record.
3. Completed College of Graduate Studies Health Science Campus health form with physician signature and legible address stamp.

Fees for Pre-matriculation Services     (top of page)

Payment

There is a fee for pre-matriculation health requirements. The following pre-matriculation services will be offered to students and must be paid for by check at the time the services are provided. No proof of completion of health requirements will be provided to the student or their program until payment is made for the services rendered.

Services Available:

• Physical exam (by appointment only)
• PPD screening
• Hepatitis B vaccine
• MMR vaccine (Measles, mumps, rubella)
• Tetanus-diphtheria (Td) booster
• Varicella vaccine (chickenpox)
• Lab tests for antibodies to disease (titers)

Lab Tests

Inaddition, certain lab tests (titers, antigens, and antibodies) requested by students’ educational program will be billed to the student or their insurance company by University Medical Center.  The student will be responsible for any and all bills associated with pre-matriculation health requirements for their program.

University Health Services (UHS) - click link for more information regarding contact information, clinic hours and services offered.

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