College of Graduate Studies

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Main Campus
University Hall

Room: 3240
Phone: 419.530.GRAD (4723)
Fax: 419.530.4724

Health Science Campus
Mulford Library
Room 117
Phone: 419.530.GRAD (4723)
Fax:419.383.6140
                                     

grdsch@utnet.utoledo.edu

Health Science Campus Graduate Student Handbook 2008-2009

  

Current Page Quicklinks
GRADUATE CREDIT
     Academic Standards
     Audited Courses
     Other Credit
     Professional Graduate Courses
     Repetition of Courses
     Residency Requirement
     Transfer Credit

GRADES POLICY
     Alteration of Grades
     Dismissal Appeal Procedure
     Grading and Point System
     Withdrawal from Courses















REGISTRATION:
     Additional Courses
     Animal Research
     Auditing a Course
     Continuous Enrollment
     Cooperative Agreement
     Course Load
     Enrollment after Defense or Presentation
     Health Requirements
     Late Registration Fee
     Leave of Absence
     Liability Insurance
     Patent Policy
     Procedure
     Regulatory Compliance
     Residency
     Student Records
     Undergraduates in Graduate Courses
     Withdrawal

REGISTRATION/GRADUATE CREDIT

REGISTRATION     (top of page)

A student must be registered in the College of Graduate Studies in order to earn graduate credit.

Procedure for Registration     (top of page)

Registration is achieved by logging on to myUT portal at http://myut.utoledo.edu/.  Enter your UTAD username and password then select the “Self Service” tab and follow the student links to Registration. If you experience difficulties with your UTAD account, activate or reset your password at https://myutaccount.utoledo.edu or call the help desk at 419.530.2400. 

If you encounter other difficulties with Student Self Service not addressed here, you may call 419.383.4224 during normal business hours. A registration assistant will work with you and attempt to resolve your problem so you can continue your registration via the web.

You may search for courses through the “Self Service” tab of the myUT portal or, you may search without logging into the portal here.   Select “Subject” (example: Nursing) and “Course Number” (example: 574) and then press “Class Search” at the bottom of the page.  To view all the graduate level courses within a specific subject, select “Subject” and “Class Level” then press “Class Search.”

If you do not find your course in the course list you may submit a paper registration form to the HSC Registrar’s office.  Registration forms can be found at http://utoledo.edu/offices/registrar/forms.html.  Please be sure to enter your new Rocket ID on the form.  You may obtain your Rocket ID at https://myutaccount.utoledo.edu/. You are encouraged to register for all courses via Self Service. 

Student Self Service is normally unavailable from 3:00 a.m. until 5:00 a.m. for system maintenance.

Course Load     (top of page)

For all full-time students, the normal course load is 12-15 credits per semester and 9-11 credits for summer semester. Special authorization is required for a course load beyond 18 credits per semester. Students receiving predoctoral fellowship/graduate research assistantship awards must continuously register for a minimum of 15 credits each semester (9-11 credits each summer semester) until they have completed the didactic (carrying a letter grade) courses on their Plan of Study. Students receiving MSBS premaster awards must continuously register for a minimum of 12 credits each semester (9-11 credits each summer semester).  Students receiving tuition scholarships must be full-time (12-15 credits) until they have completed the didactic courses on their Plan of Study.  No more than 15 credits per semester will be covered by a student's tuition scholarship.

Full-time UT employees may register for no more than 6 didactic credits per semester.

BGSU/UT Cooperative Registration Agreement    (top of page)

The BGSU/UT Cooperative Registration Agreement allows graduate students at one institution to enroll and receive graduate credit for classes offered at another institution. Credit and grades earned at the host institution count as resident credit (not as transfer credit) at the home institution. 

Approval by the Graduate Dean or Senior Associate Dean of the home institution or campus is required for each registration before a student receives credit and a grade for the class in which s/he is enrolled. In addition, UT Health Science Campus students who enroll via the Cooperative Registration Agreement at BGSU are required to complete a minimum of 67% of their required course work at UT Health Science Campus. Part-time graduate students who participate in the program pay the instructional and general fees, and, if applicable, the non-resident fees at the host institution on a per credit basis. Instructional and non-resident fees will be waived by the host institution for graduate students who have paid full-time instructional and non-resident fees at their home institution, or who are graduate assistants, teaching fellows, or recipients of tuition scholarship awards at their home institution. Courses may be audited by co-op students, but there will be no fee waivers/tuition scholarships honored for courses that are audited.

Advanced Undergraduates Taking Graduate Courses     (top of page)

Seniors at an accredited U.S. institution, under certain circumstances, may be permitted to register for graduate courses. In order to qualify, students must be matriculated at their home undergraduate institution and have completed 90 semester credits (135 quarter credits) with at least a 3.0 GPA. Students must have the permission of their undergraduate advisors from their home institution, the instructor of the graduate course, and the Senior Associate Dean of the College of Graduate Studies.

Approved undergraduate students may register as Guest Students using the Guest Student Application Form.

Credit earned in this manner cannot be used for both undergraduate credit at the home institution and graduate credit at UT if the student subsequently matriculates at UT.

Addition of Courses     (top of page)

The student may enroll in additional courses within 14 days of the beginning of the semester.  Please refer to the Registration Procedure Section of this handbook.

The student must follow the procedure for registration requiring the approval of the instructor and the Senior Associate Dean of the College of Graduate Studies, and must comply with fee payment policies.

Withdrawal from Courses     (top of page)

* This policy is currently under review and revision for alignment with the Main Campus Policies & Procedures.  Upon final approvals, the revised policy will be posted with the appropriate revision date.

Withdrawal from a course requires the approval of the instructor, the Major or Academic Advisor, and the Senior Associate Graduate Dean on an Add/Drop form, which may be obtained from the Health Science Campus Registrar’s Office or at their web site.

Within 14 days of the beginning of the semester, withdrawal from courses will not be noted on the transcript of credit. After the 14th  day of the semester the student must obtain, in addition to the approval of the advisor, a designation from the instructor of the student's withdrawal status as either WP (grade of C or higher) or WF (grade of D or lower). The grade of WP will be entered in the student’s official record and will not be counted in the GPA. The grade of WF will be entered in the student’s official record and will be counted in the GPA as an F.

Auditing Courses     (top of page)

A student may audit courses with the approval of the major advisor. A student auditing a course is not required to take examinations and will not receive a grade. An audit designation (AU) will appear on the transcript. The student is required to pay tuition for the course and must comply with all registration and fee payment policies of the College of Graduate Studies.  A student may change a course from audit to regular credit, or from regular to audit status within 14 days of the beginning of the semester. Audited courses do not count toward full-time enrollment.  Please refer to the Registration Procedure Section of this handbook.

Enrollment after Defense or Project Presentation     (top of page)

Student MUST be enrolled in the term in which they graduate.  Students that do not submit their final thesis/dissertations or projects by the posted end of semester deadline must continue to register for at least one credit hour thesis/dissertation or scholarly project research until the final submission of the final paper/project.  Students are not permitted to enroll as degree students after they have completed all of the course work on their Plan of Study and have defended their thesis or dissertation or presented their scholarly project. Students wishing to enroll for courses other than thesis/disseration or scholarly project research hours past the defense or presentation must apply for special status.

Continuous Enrollment     (top of page)

A student must be enrolled for a minimum of one credit for each semester in which s/he is actively working on the requirements for her/his degree, including the semester in which degree requirements are completed. A student receiving a predoctoral fellowship/graduate research assistantship award, premaster fellowship award, or a master's tuition scholarship must be continuously enrolled. Students in the Occupational Therapy, Physician Assistant Studies, Physical Therapy, Clinical Nurse Leader - Graduate Entry, and certain certificate programs also must be continuously enrolled.

Enrollment on another campus for courses approved on the Plan of Study will be considered as continuous enrollment and identification cards will be validated upon presentation of proof of registration.

A student may be continuously un-enrolled for no more than three semesters. If the student is not registered for the fourth consecutive semester, the file will become inactive and re-application to the College of Graduate Studies will be required. Re-admission will not automatically be guaranteed. A student who is not enrolled in the College of Graduate Studies at the University of Toledo is not allowed to participate in graduate academic activities (except for library use).

Late Registration Fee     (top of page)

A student may add a course or register late within the first three calendar days of a new semester, excluding summer, without permission from the instructor as along as a seat is available. Students wishing to add a class between the 4th and 15th calendar days (inclusive) of a new term may be able to do so with the instructor's permission. After the 15th day, students can only add a class with both the instructor's written signature and the signature of the dean. A late registration fee is assessed for initial registrations on or after the first day of the semester as follows:

The first through third day of the term - $50

The fourth through fifteenth day of the term - $100

The sixteenth day through the last day of the term - $200

After the last day of the term - $500

Fees may be subject to change without notice.  Please refer to the Bursar's website for the most up-to-date information

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Leave of Absence     (top of page)

A student on a predoctoral fellowship/graduate research assistantship, premaster fellowship award, master's tuition scholarship, or in the Occupational Therapy, Physical Therapy, Physician Assistant Studies, Clinical Nurse Leader - Graduate Entry or certain certificate programs must be approved for a leave of absence whenever s/he is not enrolled as a student. If the leave is for three semesters or less, the student remains in good standing. If the leave is for more than three semesters, the student will be required to reapply to the College of Graduate Studies. Such student will be required to compete for available positions, and will not automatically be guaranteed re-admission.

Such students cannot be guaranteed a predoctoral fellowship/ graduate research assistantship, premaster fellowship award, or master's tuition scholarship upon return.

Ohio Residency Status     (top of page)

Tobe classified as a resident for in-state tuition purposes, a student must meet the guidelines for residency as defined by the Ohio Board of Regents (Ohio Board of Regents 3333-1-10 Ohio Student Residence for State Subsidy and Tuition Surcharge Purposes).

Health Requirements     (top of page)

General Requirements

All graduate students entering UT Health Science Campus must demonstrate minimal immunization requirements. Minimum immunizations and health screening required include:

  1. Tetanus-diphtheria booster, adult booster, within the past 10 years.
  2. Two MMR (measles-mumps-rubella) immunizations IF student was born after 1/1/57.  Any student who has had measles, mumps, or rubella during his/her lifetime requires no further immunization. This immunity may be documented through a blood test called a “titer” which must demonstrate a “positive” result.  If the titer is “negative” the student must receive the appropriate vaccine.
  3. One Mantoux-type (intradermal TB screening with PPD (purified protein derivative) done in the USA within 12 months prior to matriculation. If you are an international student or an American living outside of the USA, you must have the PPD skin test done by University Health Service (UHS) when you arrive on campus. The test must be read by University Health Service before the student is allowed to attend class.

 If TB Screening Results Are Positive:

  • Students who have a positive PPD at the UHS or elsewhere must meet with a UHS health provider to answer questions, discuss treatment options and risks, have required lab work done, and complete an “Annual BCG/Positive PPD Follow-up Check List” on signs and symptoms of TB. If the student is in agreement, the recommended therapy is initiated.
  • Students who have a positive PPD at UHS or elsewhere also must have a chest x-ray at University Medical Center or the Lucas County Health Department before they can attend classes.
  • Students with a positive x-ray must consult with a health provider regarding treatment. If treatment is recommended the student must initiate treatment before attending classes.

All graduate students who will be having contact with patients, human tissue or involved with primate research also are required to complete:

  1. Hepatitis B vaccination series (series of three).
  2. Lab testing for Hepatitis B surface antibody (HBsAB) 1-2 months after the Hepatitis B vaccination series is completed.

The Hepatitis B series can be completed at UT University Health Services at cost.

NOTE:  Students may have additional health requirements depending on their specific area of study i.e., health sciences professions, nursing and MD/PhD students.

Immunizations and Lab Titers

University Health Service at UT is able to complete student Hepatitis B series, and Hepatitis B surface antibody can be performed at University Health Services during the student’s initial semester. 

After students have approved registration for classes, there will be NO CHARGE for annual TB screening, adult tetanus boosters, and annual influenza vaccine given at UHS. Students may incur charges for pre-matriculation health requirements provided by UHS.

Documentation Requirements

Toverify immunization and screening, ONLY the following will be accepted:

  1. Official letterhead from physician or health department containing original signature, the date of verification statement, and the date(s) the immunization(s) was administered.
  2. The official childhood immunization record.  If the immunization record is not in English, a notarized translation in English MUST accompany the copy of the original record.
  3. Completed UT health form with physician signature and legible address stamp.

Regulatory Compliance for Research Projects     (top of page)

All research protocols involving animal subjects, human subjects (projects involving humans in any way, including administration of questionnaires, etc.), hazardous materials, recombinant DNA, or radioisotopes must have prior approval. Copies of institutional  policies governing each of these issues may be found in the UT Health Science Campus General Policies and Procedures Manual.

  1. Human subjects research protocols must be approved by the UT Institutional Review Board (IRB).
  2. Animal subjects research protocols must be approved by the Institutional Animal Care and Use Committee.
  3. Hazardous materials research must be approved by the Academic Biological and Chemical Hazard Committee.
  4. Recombinant DNA research must be approved by the Institutional Biosafety Committee.
  5. Radioisotopes research must be approved by the Radiation Safety and Radioisotope Committee.

These requirements must be met even if the research is conducted at an off-campus site.  Regulatory Committees 1 through 4 are coordinated by Research and Grants Administration and protocol forms may be obtained from that office. Radiation Safety and Radioisotope Committee forms may be obtained in the Office of Radiation Safety.

Patent Policy     (top of page)

All students should become familiar with the UT Health Science Campus Patent Policy (03-003) and with their obligations defined in this policy. Significant points in this policy include obligations to promptly disclose patentable intellectual inventories and discoveries to UT and to assign all rights in discoveries/inventions to UT in accordance with the UT patent policy and Section 3345.12 of the Ohio Revised Code. In return, net income from patent will be split between UT and inventor. 

All graduate students are required to sign the Invention Reporting & Assignment Obligations form (available in the Health Science Campus Registrar’s Office) for potentially patentable inventions and discoveries arising from scholarly activities while a student at the University of Toledo.

Contact with Research Animals     (top of page)

Graduate students who average 20 or more hours per week contact with research animals must have medical surveillance prior to working with animals, annually while working with animals, and after completing their work with animals. Students with any contact with research animals must be vaccinated for Tetanus.

Liability Insurance     (top of page)

All students (including MPH, certificate and special status students) must be covered with liability insurance through the University of Toledo. The fee for liability insurance is $12 each for the fall and spring semesters and $8 for the summer semester.

Student Records     (top of page)

Graduate students at the University of Toledo may inspect official records, files, and data directly relating to themselves as set forth under the provisions of the Family Educational Rights and Privacy Act of 1974. Review of student records and information released therefrom shall conform to University policy.

 

GRADUATE CREDIT     (top of page)

Academic Standards     (top of page)

All students in graduate study programs are expected to maintain a minimum of 3.0 GPA for all courses taken at UT. A student working on a second degree at UT must maintain a minimum of a 3.0 GPA on the current degree. A minimum GPA of 3.0 (B) is required to graduate. A grade of B or higher constitutes satisfactory work in the College of Graduate Studies. The grade of C is the minimum passing grade for earned graduate credit. A maximum number of credits of C may be on a candidate’s Plan of Study as per the student's program.  Please consult your specific program for maximum number of credits allowable.
 
A student who exceeds the maximum for their degree program will be subject to dismissal. A student who receives two or more grades of D or F or WF will be subject to dismissal.

Professional Graduate (PG) Courses     (top of page)

Professional Graduate (PG) courses are College of Medicine courses taught by the faculty of the College of Medicine. Graduate credit can be earned by students who enroll in these courses designated PG. To enroll in a PG course, a student must have been accepted into a degree program. After the completion of the first academic year, a student can only enroll in PG courses that are on the student’s approved Plan of Study.

Repetition of Courses     (top of page)

Courses may be repeated using the following procedures:

  1. Agraduate student, with the permission of the instructor and the Senior Associate Dean of the College of Graduate Studies, may repeat once any course previously taken where the grade received was below a B. Tuition Scholarship cannot be used to repeat a course to improve a grade.
  2. Credits for a repeated course shall in no case be counted more than once in meeting graduation requirements.  Both grades will remain on the student's transcript, however, only the most recent grade will be counted in determining the GPA of the student.
  3. Whenever a course is repeated under the terms specified above, it must be so indicated on the registration form at the time of registration.
  4. This procedure may be used for only two courses. If a student repeats more than two courses, both grades will remain on the student’s transcript and both grades will be counted in determining the GPA of the student.

Audited Courses     (top of page)

Audited courses do not count for full-time enrollment or receive a grade. Such courses may be added to the maximum full schedule of a student.

UT Residency Requirement for Degree     (top of page)

Students must complete a minimum of two-thirds of the total credit requirements at the University of Toledo with the exception for the requirements for the MPH degree.

Students will not be permitted to perform research at another institution except under exceptional circumstances. Prior permission to perform research elsewhere must be obtained from the Senior Associate Dean of the College of Graduate Studies. The graduate student and her/his major advisor must submit in writing to the Senior Associate Dean the rationale for how this off-campus work will uniquely benefit both the student and UT.

Transfer of Credit     (top of page)

Some graduate credit earned in College of Graduate Studies at other institutions may be transferred to UT with the following provisions:

  1. Application for transfer of graduate credit be made only after the student has been admitted and the requested transferred graduate credit has been approved on the Plan of Study.
  2. Transfer of graduate credit is limited to a maximum of one-third of the total number of didactic credits required for the degree. Transfer of graduate credit for certificate programs is limited to a maximum of one-fourth of the total number of credits for the award of a certificate.
  3. Transfer of credit for courses earned from a foreign institution will be considered only after receipt of an evaluation of the credentials from a foreign credential agency. A list of acceptable credential agencies is on file in the International Student office on Main Campus. The evaluation will be at the student's expense.
  4. No transfer of graduate credit will be permitted for courses in which a grade less than B was earned or for courses graded S/U or P/F.
  5. Courses used for transfer credit must have been taken no more than 7 years prior to entering the UT program for which the transfer credit is applied.
  6. Grades earned in courses accepted for transfer will not be computed in the GPA issued by the University of Toledo.
  7. Implementation of the transfer of credit is made after approval of the student's Plan of Study for MSN, MSOH, and MSBS students; implementation for PhD students must be requested.

Inrequesting transfer of graduate credit, advisors are asked to furnish evidence that the courses to be transferred are graduate level courses. Appropriate documentation is, for example, a photocopy of the course description from the bulletin/catalog of the university or college at which the courses were taken. 

Transfer of graduate credit to the student's permanent record requires an official transcript from the institution at which the course(s) was taken and approval of the student's Plan of Study. 

Other Credit     (top of page)

  1. Students simultaneously pursuing a master or doctoral degree from UT may use a maximum of six credits toward degree and certificate completion requirements.
  2. Credits earned to complete a graduate certificate program (at UT Health Science Campus within five years of application) may be applied toward a master or doctoral degree at UT Health Science Campus pending approval of the student’s official Plan of Study.

GRADES POLICY     (top of page)

Grading policy for graduate courses is established by the instructor(s) of each course.  It is the policy of the College of Graduate Studies on the Health Science Campus that instructors notify students during the first class meeting of the grading policy to be used for the course.

Grading and Point System

A Achievement of Outstanding quality. 4.00 quality points for each credit hour
A- Achievement of slightly less than outstanding quality 3.67 quality points for each credit hour
B+ Achievement of slightly more than high quality 3.33 quality points for each credit hour
B Achievement of high quality. 3.00 quality points for each credit hour
B- Achievement of slightly less than high quality. 2.67 quality points for each credit hour
C+ Work of slightly more than acceptable quality. 2.33 quality points for each credit hour
C Work of acceptable quality. 2.00 quality points for each credit hour
C- Work of slightly less than acceptable quality. 1.67 quality points for each credit hour
D+ Work slightly below the quality expected. 1.33 quality points for each credit hour
D Below the quality expected. 1.00 quality points for each credit hour

This grade may not be used to fulfill the obligation of a required course or a course on the student's Plan of study

D- Barely above failing.   .67 quality points for each credit hour
F Failure

0.00 quality points for each credit hour

This  grade indicates that the student has done failing work or did not complete course requirements and presented no valid excuse.

H/HP Honors or High Pass This grade may not be used for graduate students.
Ior IN Incomplete. This grade indicates that because of extenuating circumstances, the student has not been able to complete all required work for a course within a specified time. A student receiving an "I" or "IN" must normally complete all specified work before the end of the next semester, and the instructor must then change the grade. Under extenuating circumstances, the instructor, before the end of the next semester, may request that the Senior Associate Dean of the College of Graduate Studies extend the period of time allowed to complete the work. In the event the student does not complete the required course work within the next semester, the grade of "I"  or "IN" shall automatically be changed to "F" or "U".

Students receiving a grade of "I"  or "IN" during their final semester will have their diploma dated the end of the semester in which they successfully complete the course.

A grade of "I" or "IN" shall not be given if a student fails to complete required work in the specified time in the absence of extenuating circumstances. In such a case, the appropriate grade is "F" or "U".
AU Audit This grade indicates that the student has registered to audit the course and no credit is awarded.
P/F Pass/Fail This grade may not be used for graduate students.
S Satisfactory. (graduate and professional courses only) The grade S indicates that the student has satisfactorily completed the work or has made satisfactory progress, and shall be considered to be in good academic standing. The grade of S credit shall be counted for semester credits only and shall not be considered in determining the student's GPA.

 The grade S shall be used only for those courses which have been approved as S/U courses.
 
 A series of S grades in Thesis or Dissertation Research does not guarantee acceptance of the thesis or dissertation.

U Unsatisfactory This grade indicates that the student has not satisfactorily completed the work or has made unsatisfactory progress. No credit shall be given for work graded "U".  This grade shall not be considered in determining the student's GPA.
 
If the student receives a grade of "U", s/he shall be considered to have lost good academic standing until an equal number of credits with a grade of "S" for the same course have been completed after receiving the "U". These repeated credits must be completed within one year. Receiving a "U" the second time shall be grounds for dismissal.

The grade "U" shall be used only for those courses which have been approved as S/U courses.

IP In Progress This grade (for selected College of Graduate Studies courses) enables the student to take courses that cross the semester boundaries and to receive a grade at the completion of the course. A student receiving an "IP" must normally complete all specified work before the end of the next semester. The instructor must then submit a final grade for the course, and the "IP" will be removed from the transcript. In the event that the student does not complete the required course work within the next semester, the grade of "IP" shall automatically be changed to "F" or "U". Under extenuating circumstances, the instructor, before the end of the next semester, may request that the Senior Associate Dean of the College of Graduate Studies extend the period of time allowed to complete the work.

A grade of "IP" shall not be given if a student fails to complete required work in the specified time. In such a case, the appropriate grade is "F" or "U".

WP Withdraw Passing This grade indicates that the student's work is satisfactory (grade of "C" or higher in a graded course), but for legitimate reasons the student is permitted to withdraw from the course. The grade "WP" will be recorded on the grade sheet and entered in the student's official record, and will not be counted in the GPA.

Students may only repeat required courses one time after a grade of "WP" has been earned. Students who have a grade of "WP" in a required course and then earn a grade of "C" or "D" for the same course may not repeat this course for a higher grade.
  
WF Withdraw Failing This grade indicates that the student's work is unsatisfactory but for legitimate reasons the student is permitted to withdraw from the course. The grade "WF" will be recorded on the grade sheet and entered in the student's official record, and will be counted in the GPA.

Students may only repeat required courses one time after a grade of "WF" has been earned. Students who have a grade of "WF" in a required course and then earn a grade of "C" or "D" for the same course may not repeat this course for a higher grade.

Withdrawal from Courses     (top of page)

Within 14 days of the beginning of the semester, withdrawal from courses will not be noted on the transcript of credit. After the 14th day of the semester,  the student’s withdrawal status will be entered as either WP (grade of C or higher) or WF (grade of D or lower) as determined by the instructor.

  
Alteration of Grades Procedure     (top of page)

* This policy is currently under review and revision for alignment with the Main Campus Policies & Procedures.  Upon final approvals, the revised policy will be posted with the appropriate revision date.

The grade filed with the Registrar is a part of official records of the University of Toledo. It is subject to change ONLY when a procedural error has been discovered in evaluation or recording of a grade. Usually action to change a grade must be initiated before the end of the second succeeding semester.

Inno case will a grade be revised in accordance with criteria other than those applied to all students in the class. If the instructor agrees that an error in the grade was made, the grade will be changed upon the written request of the instructor and then authorization of the Senior Associate Dean of the College of Graduate Studies.

Ifa student believes that a procedural error in grading was made, the student should meet with the instructor.  If the instructor does not agree that a procedural error was made, the student may meet with the instructor's department chairperson or program director to discuss the grade grievance. The chairperson (program director for PhD/MSBS research track students) shall respond to the student no later than 30 days after the student has requested a review by the chairperson program director for PhD/MSBS research track students). Upon receipt of the chairperson's (program director’s for PhD/MSBS research track students) response, if the issue is not resolved to the satisfaction of the student, the student may within two weeks, request by duplicate submission in writing to the Senior Associate Dean of the College of Graduate Studies and the chairperson of the department (program director for PhD/MSBS research track students), the procedures in the following section. Unresolved cases of grade grievance due to course content are not subject to this procedure. Unresolved cases of grievance due to grading procedures shall be reviewed by a faculty department committee (program committee for PhD/MSBS research track students) appointed by the department chairperson or program director for PhD/MSBS research track students.

Inthe case of instructors still affiliated with the University of Toledo, the review committee shall consult both the student and the instructor and shall determine the validity of the grade grievance due to grading procedures. The review committee shall make its findings known in writing to both the student and the instructor within 30 days of the student's request to the chairperson (program director for PhD/MSBS research track students). If the committee finds that a procedural error has occurred and if the instructor declines to accept the findings of the review committee, the committee shall consider the reasons for not authorizing a grade change given by the instructor.

Incases of instructors no longer affiliated with UT, the findings of the committee shall be reported to both the student and instructor.  If the instructor chooses not to respond, the judgment of the committee shall prevail. If the instructor declines to accept the findings of the committee, the committee shall consider the reasons for not authorizing a change given by the instructor. 

Ineither case, the committee may authorize, in writing, a grade change to be instituted by the department chairperson (program director for PhD/MSBS research track students) and forwarded to the Senior Associate Dean of the College of Graduate Studies.

Ifa department committee (program committee for PhD/MSBS research track students) can find no academic basis upon which to recommend an appropriate grade for the course, the student shall be given the option of having the course stricken from her/his record or to retake the course without prejudice or penalty.

Procedure to Appeal Dismissal from the College of Graduate Studies for Academic Reasons     (top of page)

Students dismissed for academic reasons may appeal the dismissal to the Senior Associate Dean of the College of Graduate Studies in writing (stating the basis of the appeal) not later than 10 business days following receipt of written notification of dismissal. The Senior Associate Dean of the College of Graduate Studies shall appoint an Appeal Review Committee.

The student will be requested to present her/his position and supporting evidence at a hearing of the Appeal Review Committee. The student may invite a member of the UT Health Science Campus faculty to join him/her at the hearing. Neither the student, nor the Appeal Review Committee may have legal counsel present during the hearing.

The Committee also will consult with the student’s major advisor and other appropriate graduate faculty. The Committee then will make a written recommendation to the Senior Associate Dean of the College of Graduate Studies. The Senior Associate Graduate Dean may elect to interview the student. Neither the student nor the Senior Associate Dean may have legal counsel present during the interview. The decision of the Senior Associate Dean of the College of Graduate Studies shall be rendered to the student in writing within 10 business days following the Appeal Review Committee’s recommendation or within 10 days after meeting with the student.

The student may appeal the Senior Associate Graduate Dean’s decision, in writing, to the Council of Deans within 10 business days following receipt of the Senior Associate Graduate Dean’s written decision. The appeal will be assigned to members of the Council of Deans who were not previously involved in the case. The participating members of the Council of Deans will review the documentation and may elect to interview the student and appropriate faculty. If the Council of Deans chooses to interview the student, neither the student nor the Council of Deans may have legal counsel present during the interview. The decision of the Council of Deans will be rendered to the student in writing within 10 business days after the completion of their inquiry. The decision of the Council of Deans shall be final.

With the approval of the Senior Associate Dean of the College of Graduate Studies, a student who is appealing dismissal may continue as a student while the appeal is under consideration.

A notation that a specific sanction has been imposed will be made a part of the student’s permanent record.

 

 

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Last Updated: 4/16/15