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University Hall

Room: 3240
Phone: 419.530.GRAD (4723)
Fax: 419.530.4724

Health Science Campus
Mulford Library
Room 048
Phone: 419.530.GRAD (4723)
Fax:419.383.6140
                                     

grdsch@utnet.utoledo.edu

Health Science Campus College of Graduate Studies Handbook 2012-2013

 

 

Current Page Quicklinks
Commencement Ceremony Deadlines   Scholarly Projects:
Deadlines        MSBS Scholarly Projects
Examinations:        MSN Scholarly Projects 
     Preliminary Examinations        OTD Scholarly Projects
     Qualifying (Candidacy) Examinations   Thesis & Dissertations 
     Reporting Results        ETD Submission
Graduation:        Thesis & Dissertation Defense
     Graduation Deadlines        Thesis & Dissertation Preparation 
     Graduation Clearance Process    
 

*** NOTICES ***

Students must complete the Graduate Research Advisory (GRAD) Committee Approval & Assurances Form and receive the required approvals prior to beginning any research for a project, thesis, or dissertation involving humans, animals, radiation or biohazardous substances.  Federal regulations do not allow retroactive approval.

Students must present/defend by the posted deadlines at www.utoledo.edu/graduate or the student will be required to register for at least one credit hour in the succeeding term.  Submission of final thesis, dissertation or scholarly project must be by the posted deadlines on www.utoledo.edu/graduate or the student will not be eligible for graduation in that term.  A student must be registered for the term in which they defend and must be registered for the term in which they intend to graduate if this is later than the term in which they defended.

FINAL PROJECTS AND EXAMINATIONS

Reporting Examination Results   (top of page)

In order for examinations to be valid, all members of the advisory committee must be present during the entire oral portion of the examination. Committee members indicate their final judgment by vote and signature on the appropriate forms that are available from the College of Graduate Studies office on the Health Science Campus (HSC).  This form must be completed and signed immediately after the exam and a copy should be given to the student.  The original of the completed form should be turned in to the College of Graduate Studies office by the major advisor.

Under extenuating circumstances and upon prior written request of the major advisor, the Associate Dean of the College of Graduate Studies may appoint a replacement or a substitute member for the Examination. In this circumstance, the substitute signs the examination form with a notation that s/he substituted for the absent committee member.

If the defense is repeated, all members of the advisory committee must be present during the oral questioning, and the committee usually must be the same as those who participated in the first examination. 

Preliminary Examinations (MSBS Research Track & Ph.D. in Biomedical Sciences)     (top of page)

At the discretion of the advisory committee or the program steering committee, a Preliminary Examination may be required of MSBS research track and Ph.D. students.

When given, a pass vote of the majority of the advisory committee members is required.

Purpose:   When required, the Preliminary Examination is administered at the discretion of the student’s advisory committee, and is intended to aid the committee in determining the student’s ability to complete a program that culminates in an award of the Ph.D. or MSBS degree and identifies the areas of deficiency that the student should remove.

Results:    The results of this examination (pass or fail) must be transmitted to the College of Graduate Studies on the appropriate form.

Time:   When required, the Preliminary Examination will normally be administered 1 year from the graduate student’s matriculation in the College of Graduate Studies.

Topic:   The questions in this examination will be drawn primarily from material that has been presented to the student in course work.

Format:   The examination may be oral, written, or both, as decided by the student’s advisory or program committee, which will administer the examination with the assistance of other faculty, if needed.

Retesting:   The Preliminary Examination may be repeated once at the discretion of the student.

Qualifying (Candidacy) Examinations (MSBS Research Track & Ph.D. in Biomedical Sciences)     (top of page)

Ph.D. Biomedical Sciences and MSBS Research Track students must have successfully completed the qualifying examination before registering for dissertation/thesis research credits.

Representative:   When an observer is requested (optional) by either the student or the Advisory Committee, the College of Graduate Studies office must be notified when and where the written and oral Qualifying (Candidacy) Examination will take place. The Associate Dean for Graduate Programs in the student’s College will appoint one member of the Graduate Faculty to serve as an observer.

Purpose:   The purpose of this examination is to determine the student's knowledge and maturity of thought in her/his area of concentration, as well as to evaluate the student's ability to apply specialized knowledge to the solution of problems that s/he would be expected to meet in her/his professional career. The examination provides the student with the opportunity to demonstrate that s/he is adequately knowledgeable in her/his chosen area of concentration.

Time:   This examination will be administered 2 years after the graduate student has been admitted as a full-time student in regular standing in the Ph.D. Biomedical Sciences program; or 1 year after full-time admittance in the MSBS (research tracks) program in the College of Graduate Studies Health Science Campus. Students not meeting these examination deadlines are subject to termination of tuition scholarship/fellowship awards.  A student needing to extend the deadline must petition, in writing, to the Associate Dean of the Biomedical Sciences Graduate Program, University of Toledo College of Medicine, at least 2 months prior to the expected date of the examination.

Prior to the scheduling of the examination, the completed Graduate Research Advisory (GRAD) Committee Approval & Assurances Form and Plan of Study forms must be approved and on file in the office of the HSC College of Graduate Studies.

Topic:   This examination will cover material presented to the student in course work, and in the general area of the student's thesis/dissertation project.

Format:  The Qualifying (Candidacy) Examination will consist of a written proposal and an oral portion.  The written portion is in the form of a grant-like proposal and must be written solely by the student.  The proposal serves as a template for the oral exam.  The oral exam includes questions that probe the breadth and depth of basic knowledge and critical thinking skills of the candidate.  The grade of Pass/Fail is based on the written and oral portions.

The student’s Advisory Committee is responsible for the approval of the topic for the research proposal, and the administration and evaluation of the examination.  The Advisory Committee may seek input from other members of the graduate faculty.

Grading:  Successful completion of the Qualifying (Candidacy) Examination requires a unanimous pass vote of the Advisory Committee members.  The completed Report of the Qualifying Exam Form is to be sent to the Office of the Assistant Dean, Biomedical Sciences Program, in the College of Medicine, and a copy forwarded to the College of Graduate Studies office, Health Science Campus.

Retesting:  The examination may be repeated once at the discretion of the student.

Commencement Ceremony   (top of page)

In order for students to be included in commencement activities, students must apply for graduation and meet the deadlines.  Information is posted each term at the Main Campus Registrar’s commencement website.  Students must apply to graduate using the Application for Graduation by the posted deadlines regardless of the commencement ceremony they are eligible to attend. 

MPH students may only walk in either the UT or BGSU commencement ceremony, however, each student must complete the UT Application for Graduation regardless of which commencement ceremony chosen to attend.  Please consult with your program for details regarding BGSU commencement guidelines and graduation requirements.

Thesis/Dissertation Preparation and Compliance   (top of page)

A thesis/dissertation that is a definite contribution to new knowledge of sufficient importance to warrant its publication shall be offered by the Master/Doctoral degree candidate. A thesis/dissertation must have only one author.

*** COMPLIANCE ***

Students must complete the Graduate Research Advisory (GRAD) Committee Approval & Assurances Form and receive the required approvals prior to beginning any research for a project, thesis, or dissertation involving humans, animals, radiation or biohazardous substances.  Federal regulations do not allow retroactive approval.

Format and Style Guidelines

A student preparing a thesis/dissertation is required to follow the format and style guidelines established and published by the Graduate Council Executive Committee.  As of spring 2010 students in the health science programs must follow the Handbook for the Preparation of Graduate Dissertations and Theses adopted by the Graduate Council Executive Committee. 

The student, in conjunction with her/his major advisor, will select a thesis/dissertation topic. The topic of the thesis/dissertation should come from the student's personal exploration of her/his field.

While actively working on the approved thesis/dissertation topic, the student is required to register for a minimum of one credit at UT. 

Graduation Clearance Process   (top of page)

The Acceptance of the Thesis/Dissertation for Defense Form must be delivered to the College of Graduate Studies by the posted deadline and must include the date, time, and location of the defense, as well as the name of the Graduate Faculty Representative.  The College of Graduate Studies will prepare and distribute the Announcement of Defense,  the Report of Examination form and a degree audit to determine if the student is eligible to defend (student must have a plan of study and qualifying exam if required on file to be eligible).  Forms submitted less than one week prior to the defense date may not have the defense announcement distributed by the defense date.  

Students are required to submit their final  and approved thesis/dissertation to OhioLINK electronically, and upload a placeholder document to ProQuest UMI by the posted deadlines.   Students must submit all items listed on the Graduation Checklists (http://www.utoledo.edu/graduate/currentstudents/graduationinformatio/index.html) no later than the posted deadlines (refer to www.utoledo.edu/graduate) or the student will be required to register for at least one graduate-level credit hour in the succeeding term.  A student must be registered for the term in which they defend and in which they intend to graduate.  In addition, all doctoral level students in the College of Medicine must complete the Survey of Earned Doctorates Online Survey Form and submit the certificate of completion to the College of Graduate Studies by the posted deadlines.  DNP, OTD, and DPT students are exempt from this requirement.

Finally, all students should submit the Graduate Student Exit Survey by the deadline in order to be cleared for graduation.

ALL forms must be submitted to the College of Graduate Studies by the stated deadlines in order for the student to be considered for graduation for that term.

Electronic Submission of Theses/Dissertations to OhioLINK for Publication
(*Scholarly Projects are no longer submitted to OhioLINK or the Mulford Library.  Projects should be submitted to the student's program as per the program specific instructions.)

Thesis/Dissertation Examination (Defense)   (top of page)

For successful completion of the Thesis/Dissertation Examination (defense), a unanimous pass vote of the examination committee members is required.

Representative:   The HSC College of Graduate Studies office must be notified when and where the Thesis/Dissertation Examination will take place via the Acceptance of Thesis/Dissertation Form so one member of the Graduate Faculty may be appointed to serve as an observer. The representative of the HSC College of Graduate Studies is required to determine if the examination conforms to the procedures, policies, and standards set forth by the HSC College of Graduate Studies.

Purpose:   The purpose of this examination is to determine whether the student knows the logical basis for the design of her/his own experiments, the proper perspective of her/his work in the context of current research in the area of the thesis/dissertation, and the literature in her/his field of research. This examination should also establish whether the student can defend and criticize her/his own research.
 
Time:   Thesis Examination must be given within 6 years and Dissertation Examination within 7 years of matriculation in the degree program. It is administered after approval of the final draft of a student's thesis/dissertation.

Topic:   The examination will cover, and is strictly a defense of, the subject area of the student's thesis/dissertation.

Format:   Each thesis/dissertation examination (defense) for students on the Health Science Campus must be announced by the HSC College of Graduate Studies office using appropriate electronic notices up to 4 weeks prior to the date of the examination. The Examination Committee shall be the student's advisory committee; the chairperson shall be the student’s major advisor. It will be the responsibility of each member of the Examination Committee to read the student's thesis/dissertation before the examination. 

The candidate first will present a public seminar on the thesis/ dissertation, followed by general questions on the presentation from the audience. The formal examination is open only to the faculty of the University of Toledo and the Examination Committee. During the examination, individual members of the Examination Committee will question the candidate, ordinarily not to exceed 2 hours. It is the responsibility of the chairperson to assure that each member of the Examination Committee has equal time to question the candidate, and that questions are relevant to the student's document. Questions from members of the graduate faculty who are present are permitted after the Committee's questioning has been completed. After the examination is completed, the student and all members of the faculty except the Examination Committee and the HSC College of Graduate Studies representative will be dismissed. The decision to pass/fail will be reached soley by the Examination Committee and only in Executive Session.

Repeatability:   The thesis/dissertation examination (defense) may be repeated once at the discretion of the Examination Committee.

Registration Requirement:   The student should be registered during the time s/he is actively working on her/his thesis or dissertation. The student also must be registered for at least one credit at the University of Toledo during the semester in which s/he defends and ultimately graduates.

Students are not permitted to enroll as degree students after they have completed all of the course work on their Plan of Study and have defended their thesis or dissertation or presented their scholarly project. Students wishing to enroll for courses other than thesis/disseration or scholarly project research hours past the defense or presentation must apply for another program or non-degree status depending on the pre-requisites of the course the student wishes to take.

Scholarly Project – MSBS/Clinical Tracks   (top of page)

*** COMPLIANCE ***

Students must complete the Graduate Research Advisory (GRAD) Committee Approval & Assurances Form and receive the required approvals prior to beginning any research for a project, thesis, or dissertation involving humans, animals, radiation or biohazardous substances.  Federal regulations do not allow retroactive approval.

Purpose:   The purpose of the scholarly project is to provide MSBS students in a clinical track with opportunities to develop a specific in-depth scholarly product.  The student must submit an Acceptance of Scholarly Project form to the HSC College of Graduate Studies when the student and her/his advisory committee have agreed on the objectives and product.

Description:   The project is a scholarly experience that enhances the student’s professional goals. The project is negotiated between the student and the student’s advisory committee. Examples include, but are not limited to: development and evaluation of new programs or education media, e.g., computer assisted instruction; testing research findings; evaluative research; comprehensive literature review; or a pilot study. Students enrolled in the MSBS Physician Assistant Studies track also should consult with their program for formatting guidelines.

Presentation:   The scholarly project findings will be presented in a seminar open to the public, professional and academic communities. The Acceptance of Thesis/Dissertation/Scholarly Project form must be given to the HSC College of Graduate Studies after completion no later than the posted deadlines. Other than mass scheduled program presentation forums, the presentation of the scholarly project must be by or before the posted deadline (refer to www.utoledo.edu/graduate) or the student will be required to register for at least one Scholarly Project credit hour in the succeeding term.  A student must be registered for the term in which they present and the term in which they intend to graduate if this is later.

Registration Requirement:   The student must be registered for at least 1 graduate-level credit during the time she/he is actively working on and presenting her/his Scholarly Project and ultimately for the term in which the students wishes to graduate.

Final Approval:  The results must be transmitted to the HSC College of Graduate Studies office on the Final Approval of Scholarly Project form created by the department using the approved template.  The completed Final Approval Form should be submitted to the College of Graduate Studies by the posted deadline.     

Scholarly Project – MSN   (top of page)

(Please refer to the College of Nursing Handbook regarding submission of the Scholarly Project)

*** COMPLIANCE ***

Students must complete the Graduate Research Advisory (GRAD) Committee Approval & Assurances Form and receive the required approvals prior to beginning any research for a project, thesis, or dissertation involving humans, animals, radiation or biohazardous substances.  Federal regulations do not allow retroactive approval.

 

Scholarly Project – OTD   (top of page)

*** COMPLIANCE ***

Students must complete the Graduate Research Advisory (GRAD) Committee Approval & Assurances Form and receive the required approvals prior to beginning any research for a project, thesis, or dissertation involving humans, animals, radiation or biohazardous substances.  Federal regulations do not allow retroactive approval.

Purpose:   The scholarly project option is designed to allow the OTD student an opportunity to make a contribution to the profession. It will require independent inquiry and critical analysis that addresses a significant problem in the occupational therapy profession and will be a contribution to the field’s professional body of knowledge.

Description: The scholarly project is an individualized learning experience that is truly graduate in character. All departmental faculty are committed to the principle that the OTD scholarly project must meet the same scientific criteria as the thesis.  Faculty and students engage in a mentoring relationship where the student assumes responsibility for learning in a self-directed manner. There are many options to choose from, both in terms of research topic and research methodology. The only requirements are that the topic must be relevant to the profession of occupational therapy, that the methodology must be recognized in the literature, and that the topic falls within the major advisor’s area(s) of expertise. For a more detailed description of the research component for the OTD program, refer to the Department of Occupational Therapy’s Program Description and Research Manual which are available in the Department of Occupational Therapy.

Procedure:

  1. When the student and the major advisor agree upon the research question/hypothesis and methodology and have IRB approval, the Graduate Research Advisory (GRAD) Committee Approval & Assurances Form is completed and transmitted to the HSC College of Graduate Studies through the Department of Occupational Therapy.
  2. The results and findings of the scholarly project is presented to the public, professional and academic community. The student, major advisor, and Occupational Therapy Department establish a date for the presentation. A completed Acceptance of Scholarly Project for Presentation Form is given to the College of Graduate Studies upon completion and no later than the posted deadlines.
  3. Fifteen minutes is allowed for each presentation followed by a 5 minute question and answer session.
  4. The Final Approval of Scholarly Project Form is transmitted to the HSC College of Graduate Studies following major advisor approval of the project and the presentation.  The Final Approval of Scholarly Project form must be received in the HSC College of Graduate Studies no later than the posted deadlines or the student must register for at least one graduate-level credit hour of scholarly project research until such time as the Final Approval is completed. 

The scholarly project must be successfully completed and presented before the candidate may graduate and sit for the professional examination by the National Board for Certification in Occupational Therapy. Scholarly presentations are scheduled in May and December of each year. See the Department of Occupational Therapy Research Manual for details.

NOTE:  Graduate students must refer to their specific program for information and policies regarding projects/theses/dissertations.

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Last Updated: 6/26/15