Undergraduate Research -- Proposal Preparation Directions and Checklist
OUR-UT Proposal Format
Standard OUR-UT Proposal Submission Directions:
In addition, one paper copy of the proposal with the cover pages SIGNED, must be submitted to OUR-UT by the posted deadline. No additional print copies are needed. All materials should be received by OUR-UT by the deadline date to assure full consideration.
Your Faculty Research Mentor(s) support letter(s) should be sent separately via email (preferred) to the Office of Undergraduate Research by the proposal deadline.
Checklist: (AYRP, Faculty grant, FYSRE, Research Travel Grant, STARS, USRCAP, Volunteer, WSRP)
Filled in Cover pages.
One paragraph Abstract.
Three to seven page main body of the proposal describing in detail the research/creative activity project. Graphs, charts, etc. are included in this part of the proposal and are included in the page count. Literature references are included in this part of the proposal but are not included in the main body page count. If you are applying for a Research Travel Grant to attend a conference (and/or publish your research), include the conference (publication) details in this section.
One to two page statement of how the proposed research project benefits your academic plan.
Expected timeline for your research project.
Budget spreadsheet and justification for your proposed research expenditures.
The above items should be submitted as ONE electronic (PDF) file in the order given in the Checklist.
A letter of support from your faculty mentor with whom you would be conducting research. The letter should be submitted to OUR-UT directly from the faculty mentor.
Complete paper copy of the Proposal with signed Cover page.
ALL of the above items need to be submitted to OUR-UT by the proposal deadline for fullest consideration.
Directions for the Internship (TolInterns) applications:
If you have already identified an internship project with a faculty mentor and/or city or corporate official, then follow the same format as given above for Proposal submissions. If you haven’t identified an internship project yet, then follow the modified Proposal format given below.
In place of the Proposal Title on the cover page, list your top three choices of participating Toledo city offices. For summer internships, these participating city offices will be identified in the Internship announcement posted in the Spring semester. For Fall and Spring semester internships, contact OUR-UT for a list of participating city offices. For the SciTech Internships, list your top two areas of interest (science, engineering, business, community, etc.)
You may omit the Abstract.
In place of the main body of the proposal, describe how you envision your internship efforts would contribute to your selected city offices or the SciTech Corridor (one to three pages).
You may omit the Expected Timeline.
Include your UT transcript (or if a transfer student, include your transcript(s) from your former institution(s)).
You may omit the Budget spreadsheet and justification unless you are requesting additional funds.
In place of the Letter of Support from the faculty mentor, ask reference letters from TWO persons who are familiar with you. You are free to select these people and they need not be faculty members (but certainly, faculty members are perfectly acceptable as references!) These letters are to be sent directly to the Office of Undergraduate Research.
In the Endorsement box: You should sign and date as the Applicant, but use the box reserved for “Faculty Mentorship (printed)” to identify your first reference person (WITH their phone/email contact information) and use the box reserved for “Faculty Mentorship signature” to identify your second reference person (WITH their phone/email contact information).
Filled in Cover pages.
One to three page description of how you envision you would contribute to your selected city offices.
One to two page statement of how the proposed research project fits into your academic plan.
Budget spreadsheet and justification (ONLY if requesting additional funds).
UT transcript (or if a transfer student, include your transcript(s) from your former institution(s)).
The above items should be submitted as ONE electronic (PDF) file.
Two letters of recommendation submitted directly to OUR-UT.
Complete paper copy of the Application with signed Cover page.
ALL of the above items need to be submitted by the proposal deadline for fullest consideration.