The University of Toledo

Student Organization Forms

College of Medicine Student Affairs Forms

If you are looking for forms relating to excused absences, leave of absence, withdrawal forms, you can find them at student affairs - Click here.

Business Meetings (Minimum of two meetings per semester required)

Check the Events Calendar to see if the time and room is available - Click here. Submit an Event Request Form (check Business Meeting as type of event) to schedule a room - Events Form Submit Business Meeting Minutes within 2 weeks of meeting.  You may submit in word format OR via online form

Event and Fundraising Planning

Complete and submit an Event Request Form (check appropriate type of event/fundraiser) - Events Form When selecting a date for the event, please check the Events Calendar first - Click here. A Risk Assessment Form must be submitted with the Pre-event or Fundraiser Request Form. Risk Assessment Form If alcohol will be served at the event, submit an Alcohol Registration Form - Download here. When ordering food for the event, remember to give 3-5 day notice to the company you are ordering food from for large numbers and 2 weeks notice to OSL for approval for funds. For reimbursement, submit a Event/Program Reimbursement Form within 5 days of the event Download Form here.

Conference Travel

The maximum amount allocated for travel and travel related expenses is $300 per academic year. Discuss the travel at a business meeting and submit meeting minutes, along with the following: Submit a Travel Request Form at least 6 weeks in advance - Download here. Submit a Risk Assessment Form - Download here. Submit a letter of intent for every student as to why they wish to attend and how they will benefit. Submit a General Waiver of liability - Download here. For reimbursement, submit a Student Travel Reimbursement Form within 10 days of travel along with all receipts, and from each attendee proof of attendance from the conference and a statement of what he/she learned from the conference - Download here.

Elections

Elections should be held in March but no later than the end of April, and elections for 1st year positions by the end of October. When selecting a date for the elections, please check the Events Calendar first - Click here. Candidates are required to submit a letter of intent to run. Submit an Election Request Form with the letters of intent at least 2 weeks in advance - Download here. If a student is not in good academic standing, he or she must submit a Grade Deficiency Exemption Form - Download here. Only members on the organization's roster on file are allowed to vote on written ballots. Within 24 hours of the election, submit ballots with a Post Election Form - Download here.

Annual Report, Membership and Constitution/Bylaws

Annual Report is due April 30.  Click here Review your constitution and form an official roster by October. Submit the Membership Roster Form by the end of October - Download here. You can use the Constitution and Bylaws Checklist to update your constitution - Download here. Submit the Constitution or Bylaws Update Form by the end of September - Download here. To form a new group, submit a Petition for New Organization - Download here.

Peer Mentoring Groups

Reimbursement form for facilitators (up to $50) - Download here. End of semester facilitator report - Download here.

Student Organization Handbook

The Student Organization Handbook is the one-stop resource for new officers and organizations - Download here. When any information conflicts with the student handbook, the student handbook takes precedence.

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