The University of Toledo

Room 122
Phone: 419.383.4240
Fax: 419.383.4233 webmaster@utoledo.edu

College of Medicine Student Affairs Forms

If you are looking for forms relating to excused absences, leave of absence, withdrawal forms, you can find them at student affairs - Click here.

Business Meetings

Each organization must schedule at least two business meetings per semester.
Check the Events Calendar to see if the time and room is available - Click here.
Submit a Business Meeting Request Form to schedule a room - Download here.
Please submit minutes to OSL within 5 days after every meeting for the organization file.

Event Planning

Determine program, target audience, estimate budget, and any co-sponsoring organizations.
When selecting a date for the event, please check the Events Calendar first - Click here.
If it is a fundraising event, submit a Fundraiser Request Form - Download here.
For all other events, submit a Pre-Event/Program Request Form - Download here.
A Risk Assessment Form must be submitted with the Pre-event or Fundraiser Request Form. Download here.
If alcohol will be served at the event, submit an Alcohol Registration Form - Download here.
When ordering food for the event, remember to give 3-5 day notice to the company you are ordering food from for large numbers and 2 weeks notice to OSL for approval for funds.
Remember to keep all itemized receiptsand sign-in sheets for reimbursement.
For reimbursement, submit a Event/Program Reimbursement Form within 5 days of the event (note: must be submitted with a Post-Event Form) - Download here.
Submit a Post-Event Program Form within 2 weeks of the event - Download here.

Conference Travel

The maximum amount allocated for travel and travel related expenses is $400 per academic year.
Discuss the travel at a business meeting and submit meeting minutes, along with the following:
Submit a Travel Request Form at least 6 weeks in advance - Download here.
Submit a Risk Assessment Form - Download here.
Submit a letter of intent for every student as to why they wish to attend and how they will benefit.
Submit a General Waiver of liability - Download here.
For reimbursement, submit a Student Travel Reimbursement Form within 10 days of travel along with all receipts, and from each attendee proof of attendance from the conference and a statement of what he/she learned from the conference - Download here.

Elections

Elections should be held in March but no later than the end of April, and elections for 1st year positions by the end of October.
When selecting a date for the elections, please check the Events Calendar first - Click here.
Candidates are required to submit a letter of intent to run.
Submit an Election Request Form with the letters of intent at least 2 weeks in advance - Download here.
If a student is not in good academic standing, he or she must submit a Grade Deficiency Exemption Form - Download here.
Only members on the organization's roster on file are allowed to vote on written ballots.
Within 24 hours of the election, submit ballots with a Post Election Form - Download here.

Membership and Constitution/Bylaws

Review your constitution and form an official roster by October.
Submit the Membership Roster Form by the end of October - Download here.
You can use the Constitution and Bylaws Checklist to update your constitution - Download here.
Submit the Constitution or Bylaws Update Form by the end of September - Download here.
To form a new group, submit a Petition for New Organization - Download here.

Peer Mentoring Groups

Student Organization Handbook

The Student Organization Handbook is the one-stop resource for new officers and organizations - Download here.
When any information conflicts with the student handbook, the student handbook takes precedence.

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Health Science Campus Student Life