Office of Student Involvement & Leadership

Annual Reports and Budget Requests

The Office of Student Involvement & Leadership strives to make annual reporting and budget requests as smooth as possible. To request funding for the 2018-2019 academic year, fill out the Budge Request form. To maintain your status as a registered student organization, the leadership team is required to turn in the Annual Report form. This year the deadlines for the budget requests and the annual reports will be different.

  • Budget Request forms are due by 5pm on Thursday, February 22.
  • Annual Report forms are due by 5pm on Friday, April 13. 

You can find the Annual Report and Budget Request forms by clicking the links below.

All student organizations MUST submit an annual report. Forms must be typed and uploaded through OrgSync. Handwritten forms will not be accepted. Late submissions for Budget Requests or Annual Reports will receive a 10% budget reduction in funding per week, not to exceed 30%. Forms that exceed 3 weeks of tardiness will NOT receive funding for the upcoming year. Student organizations without a university budget may lose SAC and reservation privileges as a result of late Annual Report submissions. 

 

All Student Organizations:   Annual Report

Get Involved

Student Organizations Requesting Funds:   Budget Request

Annual Report Instructions:

The purpose of the annual report is to serve as an overview and recap for the calendar year and use as a springboard for budget request and preparation for the next academic year. The annual report includes:

  • Organization’s activities
  • Membership demographics
  • Fund utilization (if receiving a University budget)
  • Reporting events, programs, philanthropy and volunteer work completed by organization
  • Off-campus bank account information

The following are steps and guidelines that should be followed when completing an annual report:

  1. Answer all questions honestly and completely.  Some research may be required, so give yourself an appropriate amount of time. If you cannot find your previous year's Annual Report for reference, stop by OSIL in the Student Union room 3504.
  2. Please type (a handwritten document will not be accepted). It is critical that the information is legible.
  3. Save a copy of this file and title it “(student organization name) 17 Annual Report”
  4. Submit this completed form electronically to the Office of Student Involvement & Leadership by completing the form "Annual Report Submission 2017-2018" in OrgSync.

Budget Request Instructions:

Recognized student organizations can apply for an operational budget for the following school year by completing this form. Operational budgets are issued on a year-to-year basis. Having an operational budget one year does not guarantee that a student organization will receive an operational budget during the following year. Funding is awarded based on the request, justifications for expected expenditures, the activity of the organization and the funds available each year. These funds are from the Student General Fee and have many restrictions on how they can be used.

A member of your student organization's leadership team should submit the budget request form and all supporting documents by 5:00pm on Thursday, February 22, 2018. Depending on the amount you request, your organization may be asked to submit additional materials or present to the Student Allocation Committee (SAC) to state your case for funding:

$0-999: No presentation or additional materials required.

$1,000-2,999: Additional materials required to justify funding. These may include traditional presentation formats (PowerPoint, Prezi) or things like photos and/or marketing materials from past events. In-person presentation optional. 

$3,000 or more: In-person presentation to SAC required. You will sign up for a time at the end of theform.

Please note:

  • Late forms will receive a 10% reduction per week on the funding request, not to exceed 30%. Forms received after the 3-week mark will NOT be reviewed.
  • If you are required to present to SAC (requesting $3,000+) and do not attend, you will receive an automatic 10% reduction.

Guidelines:

  1. Only currently registered student organizations in good standing with UT can apply for an operating budget. Student organizations with outstanding issues should consult with the Office of Student Involvement and Leadership (OSIL).
    • ​​​​​​​This includes two officers (President and Treasurer) completing mandatory organization training and passing the associated quiz. If you are unsure if this is complete for your organization, reach out to OSIL.

  2. Answer all questions honestly and in their entirety. Some research may be required, so give yourself ample time to complete this form. If you currently have a university budget, it can be found within your OrgSync portal under the “Files” section. Your budget should be listed as “(your organization name) 17-18 Base Budget” or “FY18”.
  3. All budget requests must be submitted electronically. Handwritten requests will not be accepted.
  4. Deadline: 5:00pm on February 22, 2018.
Last Updated: 1/22/18