Office of Student Involvement & Leadership

Annual Reports and Budget/Space Requests

The Office of Student Involvement & Leadership strives to make annual reporting and budget requests as smooth as possible. This year the deadlines for the budget requests and the annual reports will be different. The budget request forms will be due January 31, 2017.

As we are approaching the end of the academic year, the time for student organizations to submit their annual reports is here. To maintain your status as a registered student organization, the leadership team is required to turn in an annual report by Friday, April 14, 2017 by 5pm.

You can find the Annual Report and Budget Request forms under your organization's "Files" tab on OrgSync or by clicking links below.

When Budget Request form is complete, please save and upload to the "Budget Request & Office Space/Mailbox Submissions" form found in the "Forms" tab of your OrgSync Portal. Forms must be typed. Handwritten forms will not be accepted. Applications for Budget Requests are due by 5pm on January 31, 2017. Late submissions will receive a 10% budget reduction per week not to exceed 30%. 

When the Annual Report form is complete, please save and upload to the "Annual Report Submission 2016-2017" form found in the "Forms" tab of your OrgSync Portal. Forms must be typed. Handwritten forms will not be accepted. Applications for Annual Reports are due by April 14, 2017. 

Office Space and Mailbox Requests: When you submit your forms to the "Budget Request & Office Space/Mailbox Submissions" form, you will be asked about your organization's desire to have office space or a mailbox in the Student Union. 

 

All Student Organizations:   Annual Report

Get Involved

Student Organizations Requesting Funds:   Budget Request

Annual Report Instructions:

The purpose of the annual report is to serve as an overview and recap for the 2016 calendar year and use as a springboard for budget request and preparation for the 2017-18 academic year. The annual report includes:

  • Organization’s activities
  • Membership demographics
  • Fund utilization (if receiving a University budget)
  • Reporting events, programs, philanthropy and volunteer work completed by organization
  • Off-campus bank account information

The following are steps and guidelines that should be followed when completing an annual report:

Late forms will receive a 10% reduction per week on funding request, not to exceed 30%

Instructions:

  1. Answer all questions honestly and completely.  Some research may be required, so give yourself an appropriate amount of time. If you cannot find your 2015-16 Annual Report for reference, stop by OSIL in the Student Union room 3504.
  2. Please type (a handwritten document will not be accepted).  It is critical that the information is legible.
  3. Save a copy of this file and title it “(student organization name) 16 Annual Report”
  4. Submit this completed form electronically to the Office of Student Involvement & Leadership by completing the form titled “Annual Report and Budget Request Submissions” on OrgSync in the ‘forms’ section of your student organization portal.

Budget Request Instructions:

A member of your student organizations leadership team should submit completed budget request forms along with annual reports by January 31, 2017. Depending on the amount you request, your organization may be asked to present to SAC to state your case for funding. 

The following are steps and guidelines that should be followed when completing the budget request form.

Late forms will receive a 10% reduction per week on funding request, not to exceed 30%.

Instructions:

  1. Only currently registered student organizations in good standing with UT can apply for an operating budget. Please resolve any outstanding issues with Office of Student Involvement & Leadership.
  2. Answer all questions honestly and completely.  Some research may be required, so give yourself an appropriate amount of time. If you have a university budget it can be found in your OrgSync portal under “Files” listed as “(your organization name) 16-17 Base Budget” or "FY17".
  3. Please type (a handwritten document will not be accepted).  It is critical that the information is legible.
  4. Save a copy of this file and title it “ (student organization name) 17-18 Budget Request.
  5. Submit this completed form along with the Annual Report electronically to the Office of Student Involvement & Leadership by completing the form titled “Annual Report and Budget Request Submissions” on OrgSync in the ‘forms’ section of your student organization portal.
  6. Deadline: 5:00pm on January 31, 2017. 

  7. Make sure that the student leaders for the 2017-18 year have a copy of this report.
  8. If needed, please consult with the Office of Student Involvement & Leadership staff.

Complete Step-by-Step Instructions
For a complete step-by-step set of instructions for completing a Budget Request, download this document

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Last Updated: 11/21/16