The University of Toledo

2012-2013 Contract Terms and Conditions

The Housing Contract is a legally binding agreement between you (“you” or “Resident”) and The University of Toledo (“University”). Once you submit your housing and dining service application and it is accepted by the University, your Housing Contract is valid for the entire academic year and can only be canceled in accordance with these Terms and Conditions. These Terms and Conditions outline both your responsibilities and those of the University.

HOUSING REQUIREMENT

Residency Requirement: All full-time first-year students are required to live in University housing and participate in the meal plan program; unless a request for exemption form is filed with and approved by the Office of Residence Life.

In the event the University cannot provide a room or alternate housing, the housing and meal plan requirements will be excused, all rights and liabilities of the parties involved will cease.

ELIGIBILITY

University housing is provided to full-time (as defined by a Resident’s academic program) undergraduate students. Limited spaces are available for graduate and professional students. Undergraduate students are placed as first priority.

Students who have been convicted or have pled guilty to a felony or misdemeanor offense including but not limited to, sexual offenses such as assault, rape or any violent crimes, or the use, possession, sale transportation or distribution of a controlled substance, are not permitted to reside in University housing.

GENERAL RESIDENCE HALL REGULATIONS

Occupancy is a privilege extended to the Resident by the University. The continuation of this privilege is dependent upon the Residents’ reasonable and satisfactory personal conduct. You must abide by the Housing Contract, as well as the Residence Living Guide and McComas Village Living Guide (residencelife.utoledo.edu) (as applicable), the Student Handbook (utoledo.edu/studentsaffairs/pdfs/handbook.pdf), the Student Code of Conduct, and all other University policies, procedures and rules.

PERIOD OF CONTRACT

Your Housing Contract is a legally binding agreement between you and the University. Your Housing Contract is valid for the entire academic year (August – May), or as defined by your academic program unless terminated earlier in accordance with the terms herein.

PAYMENT OF FEES

All fees, including but not limited to housing and meal plan charges, tuition, and other associated fees, are due and payable as required by the University. Should Resident default in complying with any payment dates for any of Resident’s financial obligations, the University may seek any remedy in law or in equity, including specific performance of the Resident’s obligations or seek money damages. Resident agrees to pay all reasonable costs, attorney fees and expenses that are incurred by the University in enforcing this provision.

OCCUPANCY

Occupancy occurs when you have been issued a key to your room by the University. Actual physical occupancy of the room by student and/or placement of student’s possessions within the room do not constitute occupancy.

ARRIVAL DATES

The residence halls officially open between the dates of August 15-21, 2012. Residents will be assigned a specific move in date within this range in the “Home at UT” newsletter. If you want to move in prior to your scheduled date, you may start August 11^th for an additional daily charge of $25.00.

If Resident is required by an office or department on campus to attend specific programs, the Resident may check-in prior to August 11th with approval from the Office of Residence Life.

You must claim your keys to your assigned room by 9:00 a.m. on the first day of classes, unless the Resident has advised the Office of Residence Life of delayed arrival. Failure to do so may result in Housing Contract termination and assessed fees.

INTERIM BREAK PERIODS

• Fall Break: October 1-2, 2012 - The residence halls remain open with limited staff, meal plan service, and Information Desk services. There is no charge to stay.
• Thanksgiving Break: November 21 – 25, 2012 - The residence halls remain open with limited staff and Information Desk services. There is no meal plan service available and no charge to stay.
• Winter Break: December 17, 2012 – January 6, 2013 - The residence halls and meal plan services are closed in all halls except International House. There is limited staff, meal plan services and Information Desk services and an additional charge of $25.00 per night for residents pre-authorized to stay.
• Spring Break: March 4-8, 2013 - The residence halls remain open with limited staff, meal plan services and Information Desk services. There is no charge to stay.

ADMINISTRATIVE ROOM CHANGES

The University reserves the right to reassign Residents at any time based on conduct, contract violations, resident conflicts, and to make the most efficient and beneficial use of available accommodations. The University may reassign or remove a Resident from the residence halls at the University’s or the Department of Health’s discretion due to illness or disease and in the best interest of the individual Residents and the public’s safety.

ROOM CONSOLIDATION

The Office of Residence Life has the right to consolidate residents into rooms in order to maintain occupancy and accommodate additional students in on-campus housing. Residents must accept a room consolidation, if his/her roommate does not arrive or moves out mid-semester, by being prepared to receive a roommate at any time and by keeping half of the room unoccupied, or by moving in a new room with a new roommate. Consolidation may occur within the same residence hall or between residence halls.

ROOM CHANGES

All room changes must have prior authorization from the Office of Residence Life or the Hall/Community Director or the Resident is in violation of this Housing Contract and must meet with a Residence Life representative and faces conduct charges.

ENTRY TO A ROOM

University employees may enter a Resident room at any time to assess and repair the physical facilities, complete inspections, verify occupancy, adjust temperature controls, maintain safety standards, and/or for other reasons determined necessary by Residence Life staff.

The University may enter and search a Resident’s room and seize matter in violation of University policy or the law. Such search and seizure will be conducted in the presence of the occupant(s) of the room when there is reasonable cause to believe a violation has occurred, unless the matter necessitates an immediate entry. Conditions that necessitate an immediate entry include:

1.  a person may be physically harmed and/or endangered;
2.  when University property is being damaged or is reasonably in danger of being damaged;
3.  as directed by The University of Toledo Police Department;
4.  to silence disruptive noise;
5.  to determine Residents have vacated during a fire alarm or drill;
6.  when necessary for the health, safety or welfare of Resident or anyone else in the room; or
7.  for other reasons determined necessary by Residence Life staff.

PERSONAL PROPERTY DAMAGE

The University assumes no responsibility for loss or damage to a Resident’s personal property. The University highly encourages all residents to get renters’ insurance.

ABANDONED PROPERTY/FACILITY DAMAGES

Residents assume care for the physical facilities of the residence units. Depending on the type of residential facility, a unit may be a room or a suite. Damage to the Resident’s room and furnishings will be the financial responsibility of the assigned occupant(s) of the room, if the responsible party(ies) cannot be identified. Damage to the common area of a suite will be the financial responsibility of all suite-mates, if the responsible party(ies) cannot identified. If damage beyond normal wear and tear occurs to the public areas of the residence hall and it is not possible to determine the responsible person, residents of the floor/suite/wing or building may share the financial responsibility for such damage. Residents will not be permitted to live in a residence hall the following year, if all property damages have not been paid in full. Residents may not install or use a satellite dish, cable, or any other device or contract with any provider to run television, internet, gaming, etc. to the facilities other than what is provided by University.

COMMERCIAL OPERATIONS

Residential rooms, the building, its facilities and adjacent grounds are solely for residential purposes. Commercial for-profit businesses will not be permitted to operate from, or on residential premises owned or operated by the University.

KEY/ID LOANING AND DUPLICATING

Duplication or loaning of University-issued keys or ID cards or accommodation of unauthorized guests is prohibited.

TERMINATION OF HOUSING CONTRACT BY RESIDENT

(prior to OCCUPANCY and after OCCUPANCY)

If Resident wishes to cancel the Housing Contract prior to occupancy, you must do so in writing, by 9 a.m. on the first day of classes of a term, to not be charged housing and meal plan fees.

If you wish to cancel the Housing Contract after occupancy, you must submit a contract release request form. Requests will be reviewed by the Office of Residence Life and if approved, release from the Housing Contract will be in effect upon the issuance of the decision but you will still be responsible for cancellation fees. If your request is denied, the Housing Contract will continue and you will be liable for the full amount for housing and a meal plan.

Residents who are graduating or withdrawing from the University will be released from their Housing Contract upon filing a contract release request form and submitting supporting documentation.

If you are not enrolled in class as of five days into a term (fall, spring, or summer), you are thereby automatically terminating the Housing Contract by your actions. You are required to immediately vacate the residential facilities. You will be financially responsible until the date you completely vacate the facilities and return your keys.

TERMINATION OF CONTRACT BY UNIVERSITY

The Housing Contract may be terminated by the Office of Residence Life for: violation of law, violation of University or residence hall regulations or policies, conduct or existence of such conditions that would reasonably affect the health, safety or welfare of the Resident or others; revocation of student status; or nonpayment of housing or meal plan fees.

If the University takes action to terminate the Housing Contract for failure to comply with any of the Terms and Conditions or violation of the Student Code of Conduct or any University policy, rule, or procedure, the Resident will receive a notice with a right to be heard and a hearing in accordance with Ohio Revised Code Section 5321.031.

HOUSING AND MEAL PLAN REIMBURSEMENT IF TERMINATION OCCURS

In the case of early termination, the policies and information regarding housing and meal plan reimbursement that Resident is subject to can be found at:

http://www.utoledo.edu/mealplans/

http://www.utoledo.edu/studentaffairs/reslife/cancelfees.html

CONDUCT

If Resident breaches the Housing Contract, it may be terminated in accordance with the Terms and Conditions herein and, in addition, Resident may also be brought up on conduct charges in accordance with the Student Code of Conduct.