Center for Experiential Learning and Career Services

Student Employment

Health Science Campus              (For Main Campus procedures click here)

>Important Notice for Departments Hiring Student Workers

Student Employment Services, a division of Career Services, provides on-campus part-time employment opportunities. Jobs are posted daily on RocketJobs and range from on-campus and off-campus jobs to entry-level and specialized positions, which provide financial support as well as valuable work experience.  Effective January 1, 2011, we are now overseeing employment of student workers on ALL campuses, including Health Science Campus (excluding graduate assistantships).

IMPORTANT: Students cannot begin work until paperwork is completed and the supervisor is notified.

Students       Employers/Supervisors - General       Forms       HSC-Training materials

Students                              

>FAQs about Student Employment jobs and Federal Work Study
>Find an on or off campus job in RocketJobs 
>Student Employee Handbook
>HSC Student Employee Check Sheet    

Employers/Supervisors - General Information 

>Hiring Department Check Sheet
>Supervisor's Guide
>On campus job posting form
>A Faculty Guide to Ethical and Legal Standards in Student Hiring (NACE)
>Due Dates for Personnel Action forms (PAFs) and timecards and >Holiday Schedules
>Rejected Time Cards and Holds
>Generic Student Employee Application Form
>Student and Temporary Employee Time Report Card - How to complete
>Removal from Payroll

How to avoid rejected timecards

SEPAs:
• Be sure SEPA has been processed by the Student Employment office
• ALL SEPAs must have 2 different approval signatures

TIME CARDS:
• Use blue or black ink only for timecards
• Print name, include Rocket # and department name
• Indicate the exact dates of work, time in/time out  and hours
• Time card is signed by the student 
• Departmental Information must be completed on all timecards.

Forms required to employ student workers
 
(Make sure all are signed and please assemble in the following order):

  1. Student Employee Personnel Action Form (SEPA) Please type this form online before you print it.
  2. Ohio Department of Taxation - Employee's Withholding Exemption Certificate
  3. W-4 form - Students to complete this online, under MyUT tab
  4. Ohio Public Employee Retirement System (OPERS form):   
    a) Request for Optional Exemption As a Student
    OR
    b) Enrollment-Personal History Record
  5. Statement Concerning Your Employment in a Job Not Covered by Social Security (SSA-1945)  (Use only if enrolling in OPERS)
  6. Direct Deposit - Students to complete this online, under MyUT tab
  7. Personal Information Form  (with VA and War Statement attached)
  8. I-9 Employment Eligibility Verification Form    
    IMPORTANT: Be sure that start date on the SEPA corresponds with the date on the I-9. 
    (Must have table of acceptable documents copied on back)
  9. Acknowledgement of receipt of Auditor of State fraud reporting system information
  10. General Orientation Checklist
  11. Pre-Employment Statement - Expected Behaviors 
  12. Employee Certification of Understanding Ethical Conduct Statement
  13. Invention Reporting and Assignment Obligations
  14.  icare Attestation of Commitment
  15. Patients' Rights
  16. Impaired Licensed Independent Practitioners statement
  17. Authorization to Release Information
  18. Student Employee Health Screening Request Form
  19. Acknowledgement of receipt of Auditor of State fraud reporting system information

HSC Supervisors - Training Materials

To be reviewed with new student workers (Tip-create binder with all training materials for new students to review)

  1. UTMC Mission
  2. icare Learning Program and policy
  3. UT Policies and Facts PowerPoint
  4. Ethical Conduct Statement ("Booklet")  
  5. Standards of Conduct Policy # 3364-25-01
  6. Confidentiality of Patient Information (#3364-15-10)
  7. Infection Prevention and Control and Safety Tips
  8. UT Smoke-Free and Tobacco-Free Policy HSC (#3364-60-01)
  9. Equal Opportunity (Policy #3364-50-02)
  10. Sexual Harassment and other forms of harassment (Policy #3364-50-01)
  11. Responsible use (Policy #3364-65-05)
  12. Accreditation Process
  13. Sentinel & Adverse Events (Policy #3364-50-38)
  14. Patient Safety and/or Occurrence Reporting (Policy #3364-50-39)
  15. Complaint/Grievance Management (Policy #3364-100-60-1)
  16. Patient Rights and Responsibilities (Policy #3364-60-2)
  17. Patent Policy (Policy #3364-70-04)
  18. Rights to and interests in discoveries, inventions or patents - establishment of rules (Ohio Revised Code #3345.14)
  19. Pre-Employment Drug Testing (Policy #3364-25-17)
NOTE: Some of the forms are also available on Payroll or the Human Resources websites
Last Updated: 6/26/15