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Room: 3240
Phone: 419.530.GRAD (4723)
Fax: 419.530.4724

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Room 117
Phone: 419.530.GRAD(4723)
Fax:419.383.6140
                                     

grdsch@utnet.utoledo.edu

Health Science Campus College of Graduate Studies Handbook 2008-2009

 

 

Current Page Quicklinks
Completion Requirements   Preliminary Examinations
ETD Submission   Qualifying Examinations
Graduation   Reporting Results
MSBS Scholarly Projects   Thesis & Dissertation Defense
MSN Scholarly Projects   Thesis & Dissertation Preparation
OTD Scholarly Projects    
 

*** NOTICE ***

Students must complete the Graduate Research Advisory (GRAD) Committee Approval & Assurances Form and receive the required approvals prior to beginning any research for a project, thesis, or dissertation involving humans, animals, radiation or biohazardous substances.  Federal regulations do not allow retroactive approval.

*** NOTICE *** 

Students must present/defend by or before one week prior to the end of term or the student will be reuqired to register for at least one credit hour in the succeeding term.  Submission of final thesis, dissertation or scholarly project must be no later than the last day of classes (not including exam week).  A student must be registered for the term in which they defend and ultimately apply and be registered for the term in which they intend to graduate.

FINAL PROJECTS AND EXAMINATIONS

Reporting Examination Results   (top of page)

Inorder for examinations to be valid, all members of the advisory committee must be present during the entire oral portion of the examination. Committee members indicate their final judgment by vote and signature on the appropriate forms that are available from the College of Graduate Studies office on the Health Science Campus (HSC).  This form must be completed and signed immediately after the exam and a copy should be given to the student.  The original of the completed form should be turned in to the College of Graduate Studies office by the major advisor.

Under extenuating circumstances and upon prior written request of the major advisor, the Senior Associate Dean of the College of Graduate Studies may appoint a replacement or a substitute member for the Examination. In this circumstance, the substitute signs the examination form with a notation that s/he substituted for the absent committee member.

Ifthe defense is repeated, all members of the advisory committee must be present during the oral questioning, and the committee usually must be the same as those who participated in the first examination. 

Preliminary Examinations (MSBS Research Track & Ph.D. in Biomedical Sciences)     (top of page)

Atthe discretion of the advisory committee or the program steering committee, a Preliminary Examination may be required of MSBS research track and Ph.D. students.

When given, a pass vote of the majority of the advisory committee members is required.

Purpose:   When required, the Preliminary Examination is administered at the discretion of the student’s advisory committee, and is intended to aid the committee in determining the student’s ability to complete a program that culminates in an award of the Ph.D. or MSBS degree and identifies the areas of deficiency that the student should remove.

Results:    The results of this examination (pass or fail) must be transmitted to the College of Graduate Studies on the appropriate form.

Time:   When required, the Preliminary Examination will normally be administered 1 year from the graduate student’s matriculation in the College of Graduate Studies.

Topic:   The questions in this examination will be drawn primarily from material that has been presented to the student in course work.

Format:   The examination may be oral, written, or both, as decided by the student’s advisory or program committee, which will administer the examination with the assistance of other faculty, if needed.

Retesting:   The Preliminary Examination may be repeated once at the discretion of the student.

Qualifying Examinations (MSBS Research Track & Ph.D. in Biomedical Sciences)     (top of page)

For successful completion of the Qualifying Examination, a unanimous pass vote of the Examination Committee members is required. Ph.D. Biomedical Sciences and MSBS Research Track students must have successfully completed the qualifying examination before registering for dissertation/thesis research (INDI699/999) credits.

Representative:   When an observer is requested (optional) by either the student or the Advisory Committee, the College of Graduate Studies office must be notified when and where the written and oral Qualifying Examination will take place. The Associate Dean for Graduate Programs in the student’s College will appoint one member of the Graduate Faculty to serve as an observer.

Purpose:   The purpose of this examination is to determine the student's knowledge and maturity of thought in her/his area of concentration, as well as to evaluate the student's ability to apply specialized knowledge to the solution of problems that s/he would be expected to meet in her/his professional career. The examination provides the student with the opportunity to demonstrate that s/he is adequately knowledgeable in her/his chosen area of concentration.

Time:   This examination will usually be administered 2 years (but no later than 3 years) after the graduate student has been admitted as a full-time student in regular standing in the Ph.D. Biomedical Sciences program; or 1 year (but no later than 2 years) after full-time admittance in the MSBS (research tracks) program in the College of Graduate Studies Health Science Campus. Students not meeting these examination deadlines are subject to termination of tuition scholarship/fellowship awards.  A student needing to extend the deadline must petition, in writing, to the Associate Dean of the Biomedical Sciences Graduate Program, University of Toledo College of Medicine, at least 2 months prior to the end of the second year of training.

Prior to the scheduling of the examination, the completed Graduate Research Advisory (GRAD) Committee Approval & Assurances Form and Plan of Study forms must be approved and on file in the office of the HSC College of Graduate Studies.

Topic:   This examination will cover material presented to the student in course work, and in the general area of the student's thesis/dissertation project.

Format:  The Qualifying Examination will consist of a written proposal and an oral portion.  The written portion is in the form of a grant-like proposal and must be written solely by the student.  The proposal serves as a template for the oral exam.  The oral exam includes questions that probe the breadth and depth of basic knowledge and critical thinking skills of the candidate.  The grade of Pass/Fail is based on the written and oral portions.

The student’s Advisory Committee is responsible for the approval of the topic for the research proposal, and the administration and evaluation of the examination.  The Advisory Committee may seek input from other members of the graduate faculty.

Grading:  Successful completion of the Qualifying Examination requires a unanimous pass vote of the Advisory Committee members.  The completed Report of the Qualifying Exam Form is to be sent to the Office of the Assistant Dean, Biomedical Sciences Program, in the College of Medicine, and a copy forwarded to the College of Graduate Studies office, Health Science Campus.

Retesting:  The Candidacy Examination may be repeated once at the discretion of the student.

Graduation Deadlines

Inorder for students to be included in commencement activities, students must apply for graduation and meet the deadlines.  Information is posted each term at the Main Campus Registrar’s commencement web site.

Thesis/Dissertation Preparation and Compliance

A thesis/dissertation that is a definite contribution to new knowledge of sufficient importance to warrant its publication shall be offered by the Master/Doctoral degree candidate. A thesis/dissertation must have only one author.

*** COMPLIANCE ***

Students must complete the Graduate Research Advisory (GRAD) Committee Approval & Assurances Form and receive the required approvals prior to beginning any research for a project, thesis, or dissertation involving humans, animals, radiation or biohazardous substances.  Federal regulations do not allow retroactive approval.

Format and Style Guidelines

A student preparing a thesis/dissertation is required to follow the Format and Style Guidelines established and published by the Graduate Executive Committee.

The student, in conjunction with her/his major advisor, will select a thesis/dissertation topic. The topic of the thesis/dissertation should come from the student's personal exploration of her/his field. The formal petition for approval of this document topic must clearly set forth the problem, the intended organization, and the methods of development of the thesis/dissertation. The topic must be approved by the student's advisory committee.

While actively working on the approved thesis/dissertation topic, the student is required to register for a minimum of one credit at UT.

The Acceptance of the Thesis/Dissertation for Defense Form must be delivered to the College of Graduate Studies at least 4 weeks prior to the defense date.  Additionally during these 4 weeks, the College of Graduate Studies will prepare and distribute the announcement of defense, secure a College of Graduate Studies Representative for the defense, and prepare the examination report forms.  Should the form be submitted less than 4 weeks prior to the defense date, the student will be responsible for securing the representative for the defense.

The penultimate draft of the thesis/dissertation will be evaluated in the College of Graduate Studies office to evaluate the document for compliance with the format and style guidelines after the defense. This copy of the thesis/dissertation should include all changes recommended by the Academic Advisory Committee. 

The final electronic copy of the project/thesis/dissertation on CD, along with the completed Final Acceptance of Thesis/Dissertation Form (created by the College of Graduate Studies), and the ProQuest UMI Publishing Agreement (Thesis or Dissertation) must be in the HSC College of Graduate Studies office no later than the last day of classes (not including exam week) or the student will be required to register for at least one credit hour  of thesis/dissertation research in the succeeding term.  A student must be registered for the term in which they defend and ultimately apply to graduate and be registered for the term in which they intend to graduate.  In addition, Ph.D. Biomedical Sciences students must complete the Survey of Earned Doctorates Survey Form.

ALL forms must be submitted to the College of Graduate Studies by the stated deadlines in order for the student to be considered for graduation for that term.

Electronic Submission of Theses/Dissertations and Scholarly Projects to OhioLINK for Publication

Listed below are questions regarding the electronic submission of theses, dissertations and scholarly projects. Electronic submission is required .

  1. Does the student submit his/her thesis, dissertation or scholarly project directly to the HSC College of Graduate Studies or do all papers need to be submitted by the program?
    You may do it either way. The signed Final Acceptance form is always needed before processing a paper.
  2. Do papers need to be submitted in a particular way or are multiple methods of submission acceptable, i.e., on disc, on CD, as an email attachment?
    A CD is preferred, but an email attachment will be acceptable.
  3. Do students need to submit their final papers in hardcopy to the HSC College of Graduate Studies at all? 
    No, we will not accept paper copies. Paper copies still can be submitted to your program if required.
  4. Is APA format still acceptable for scholarly projects and Nursing theses?
    Yes.  Each program may decide which format to use for scholarly projects. The HSC College of Graduate Studies does not proofread scholarly projects. Therefore, it is the responsibility of the program to ensure that the project is properly formatted and grammatically correct. Theses and dissertations will continue to be proofread by the HSC College of Graduate Studies for style and format using guidelines only in place for these documents. 
  5. Do students need to use a particular word processing software or can they use whatever program they want? 
    No, however, the final version must be submitted as a single pdf file.
  6. Any font style, font size requirements?
    Twelve point font size is standard, the font style is up to the author. A serif font (Times New Roman) is easier to read for large amounts of text, while a san serif font (e.g. Arial) for headings is preferred.
  7. What about justification?
    It is suggested that students use left justification (also known as ragged right) and not full justification for their papers. The use of left justification provides consistency of white space between words.
  8. Sometimes students use Excel (or other programs) to create figures and tables, frequently keeping them in separate files from their Word text file. Can students submit more than one file for their electronic submission or does it all need to be in one file per student?
    No, they may not submit more than one file.  The submitted file must be in pdf format.
  9. Occasionally, students include a hand-drawn figure or non-digital photos as figures.  How are these handled?
    Hand-drawn figures and non-digital photos must be scanned and placed in the text file. It can be done by "Insert Picture" where the figure falls within the text.
  10. What happens to the .pdf file?
    Once a paper has been received in pdf format, a notice of its receipt is sent to the Registrar. The file for theses and dissertations is sent to OhioLINK, who then makes it available for web viewing at http://www.ohiolink.edu/etd/

Thesis/Dissertation Examination (Defense)

For successful completion of the Thesis/Dissertation Examination (defense), a unanimous pass vote of the examination committee members is required.

Representative:   The HSC College of Graduate Studies office must be notified when and where the Thesis/Dissertation Examination will take place via the Acceptance of Thesis/Dissertation Form so one member of the Graduate Faculty may be appointed to serve as an observer. The representative of the HSC College of Graduate Studies is required to determine if the examination conforms to the procedures, policies, and standards set forth by the HSC College of Graduate Studies.

Purpose:   The purpose of this examination is to determine whether the student knows the logical basis for the design of her/his own experiments, the proper perspective of her/his work in the context of current research in the area of the thesis/dissertation, and the literature in her/his field of research. This examination should also establish whether the student can defend and criticize her/his own research.
 
Time:   Thesis Examination must be given within 6 years and Dissertation Examination within 7 years of matriculation in the degree program. It is administered after approval of the final draft of a student's thesis/dissertation.

Topic:   The examination will cover, and is strictly a defense of, the subject area of the student's thesis/dissertation.

Format:   Each thesis/dissertation examination (defense) for students on the Health Science Campus must be announced by the HSC College of Graduate Studies office using appropriate printed notices 4 weeks prior to the date of the examination. The Examination Committee shall be the student's advisory committee; the chairperson shall be the student’s major advisor. It will be the responsibility of each member of the Examination Committee to read the student's thesis/dissertation before the examination. 

The candidate first will present a public seminar on the thesis/ dissertation, followed by general questions on the presentation from the audience. The formal examination is open only to the faculty of the University of Toledo and the Examination Committee. During the examination, individual members of the Examination Committee will question the candidate, ordinarily not to exceed 2 hours. It is the responsibility of the chairperson to assure that each member of the Examination Committee has equal time to question the candidate, and that questions are relevant to the student's document. Questions from members of the graduate faculty who are present are permitted after the Committee's questioning has been completed. After the examination is completed, the student and all members of the faculty except the Examination Committee and the HSC College of Graduate Studies representative will be dismissed. The decision to pass/fail will be reached by the Examination Committee only in Executive Session.

Repeatability:   The thesis/dissertation examination (defense) may be repeated once at the discretion of the Examination Committee.

Registration Requirement:   The student should be registered during the time s/he is actively working on her/his thesis or dissertation. The student also must be registered for at least one credit at the University of Toledo during the semester in which s/he defends and ultimately graduates.

Completion Requirements

The final electronic copy of the thesis/dissertation on CD must be in the HSC College of Graduate Studies office no later than the last day of classes (not including exam week) or the student will be required to register for at least one credit hour  of thesis/dissertation research in the succeeding term.  A student must be registered for the term in which they defend and ultimately apply for graduation and be registered for the term in which they intend to graduate.  If the student does not submit a final CD of his/her work at the end of six months following defense, the student will be considered administratively withdrawn and no degree will be awarded. 

Students are not permitted to enroll as degree students after they have completed all of the course work on their Plan of Study and have defended their thesis or dissertation or presented their scholarly project. Students wishing to enroll for courses other than thesis/disseration or scholarly project research hours past the defense or presentation must apply for special status.

Scholarly Project – MSBS/Clinical Tracks

*** C ***

Students must complete the Graduate Research Advisory (GRAD) Committee Approval & Assurances Form and receive the required approvals prior to beginning any research for a project, thesis, or dissertation involving humans, animals, radiation or biohazardous substances.  Federal regulations do not allow retroactive approval.

 

Purpose:   The purpose of the scholarly project is to provide MSBS students in a clinical track with opportunities to develop a specific in-depth scholarly product.  The student must submit an Acceptance of Scholarly Project form to the HSC College of Graduate Studies when the student and her/his advisory committee have agreed on the objectives and product.

Description:   The project is a scholarly experience that enhances the student’s professional goals. The project is negotiated between the student and the student’s advisory committee. Examples include, but are not limited to: development and evaluation of new programs or education media, e.g., computer assisted instruction; testing research findings; evaluative research; comprehensive literature review; or a pilot study. Students enrolled in the MSBS Physician Assistant Studies track also should consult the Guide to the preparation of the Scholarly Project manual distributed by the respective department.

Presentation:   The scholarly project findings will be presented in a seminar open to the public, professional and academic communities. The Acceptance of Scholarly Project for Presentation form must be given to the HSC College of Graduate Studies at least 4 weeks prior to the presentation date. The presentation of the scholarly project must be by or before one week prior to the end of term or the student will be required to register for at least one credit hour in the succeeding term.  A student must be registered for the term in which they defend and ultimately apply and be registered for the term in which they intend to graduate. The HSC College of Graduate Studies office will print and distribute notices.

Registration Requirement:   The student must be registered for at least 1 credit during the time she/he is actively working on and presenting her/his Scholarly Project and ultimately for the term in which the students wishes to graduate.

Final Approval:  The results must be transmitted to the HSC College of Graduate Studies office on the Final Approval of Scholarly Project form created by the HSC College of Graduate Studies.

The final electronic copy of the scholarly project on CD must be in the HSC College of Graduate Studies office no later than the last day of classes (not including exam week) of the term in which the student intends to graduate.   

Scholarly Project – MSN

(Please refer to the College of Nursing Handbook regarding submission of the Scholarly Project)

*** COMPLIANCE ***

Students must complete the Graduate Research Advisory (GRAD) Committee Approval & Assurances Form and receive the required approvals prior to beginning any research for a project, thesis, or dissertation involving humans, animals, radiation or biohazardous substances.  Federal regulations do not allow retroactive approval.

 

Scholarly Project – OTD

*** COMPLIANCE ***

Students must complete the Graduate Research Advisory (GRAD) Committee Approval & Assurances Form and receive the required approvals prior to beginning any research for a project, thesis, or dissertation involving humans, animals, radiation or biohazardous substances.  Federal regulations do not allow retroactive approval.

 

Purpose:   The scholarly project option is designed to allow the OTD student an opportunity to make a contribution to the profession. It will require independent inquiry and critical analysis that addresses a significant problem in the occupational therapy profession and will be a contribution to the field’s professional body of knowledge.

Description: The scholarly project is an individualized learning experience that is truly graduate in character. All departmental faculty are committed to the principle that the OTD scholarly project must meet the same scientific criteria as the thesis.  Faculty and students engage in a mentoring relationship where the student assumes responsibility for learning in a self-directed manner. There are many options to choose from, both in terms of research topic and research methodology. The only requirements are that the topic must be relevant to the profession of occupational therapy, that the methodology must be recognized in the literature, and that the topic falls within the major advisor’s area(s) of expertise. For a more detailed description of the research component for the OTD program, refer to the Department of Occupational Therapy’s Program Description and Research Manual which are available in the Department of Occupational Therapy.

Procedure:

  1. When the student and the major advisor agree upon the research question/hypothesis and methodology and have IRB approval, the Graduate Research Advisory (GRAD) Committee Approval & Assurances Form is completed and transmitted to the HSC College of Graduate Studies through the Department of Occupational Therapy.
  2. The results and findings of the scholarly project is presented to the public, professional and academic community. The student, major advisor, and Occupational Therapy Department establish a date for the presentation. A completed Acceptance of Scholarly Project for Presentation Form is given to the College of Graduate Studies at least 4 weeks prior to the presentation date.
  3. Fifteen minutes is allowed for each presentation followed by a 5 minute question and answer session.
  4. The Final Approval of Scholarly Project Form is transmitted to the HSC College of Graduate Studies following major advisor approval of the project and the presentation.  The Final Approval of Scholarly Project form must be received in the HSC College of Graduate Study no later than the last day of classes (excluding exam week) or the student must register for at least one credit hour of scholarly project research until such time as the Final Approval is completed. 

The scholarly project must be successfully completed and presented before the candidate may graduate and sit for the professional examination by the National Board for Certification in Occupational Therapy. Scholarly presentations are scheduled in May and December of each year. See the Department of Occupational Therapy Research Manual for details.

 

NOTE:  Graduate students must refer to their specific program for specific information and policies regarding projects/theses/dissertations.

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Last Updated: 3/25/15