Pi Theta Epsilon-Constitution
Section 1. The name of the honor society shall be: Pi Theta Epsilon.
Section 1. The purpose of the honor society shall be:
- To recognize and encourage scholastic excellence of occupational therapy students.
- To contribute to the advancement of the field of occupational therapy through the scholarly activities of students and alumni members.
- To provide a vehicle for students enrolled in accredited programs in occupational therapy to exchange information and to collaborate regarding scholarly activities.
Section 1. Classes of Membership
- The membership of this organization shall consist of student, alumni, sustaining, life, and honorary members. All members shall exhibit high standards of personal and professional behavior and shall support the purposes of the honor society.
- Students members shall be those who have been elected according to the qualifications set forth in the Constitution.
- Alumni members shall be those past student members who were members in good standing upon graduation.
- Sustaining members shall be those alumni members who desire to support the purpose of this organization by contributing an annual designated fee, established as being $26 in 1996, $27 in 1997, etc.
- Alumni shall be eligible for active life membership in the national organization.
- Honorary membership may be conferred by an active Chapter or at a national meeting upon individuals who have make an outstanding contribution to the field of occupational therapy.
- Active members shall be students, sustaining, and lifetime members in good standing. These shall be the only members entitled to vote, to hold office, or to serve as chapter delegates.
- Alumni members are eligible to belong to any Chapter upon payment of dues.
Section 2. Eligibility
- Astudent shall be invited to apply for membership in PTE if she or he meets the following eligibility requirements:
- Is enrolled in an accredited and/or professional occupational therapy program and has attained second semester junior standing in the occupational therapy program or completed nine semester hours in a master's program.
- Has at least on entire semester remaining after initiation before she or he leaves for a fieldwork placement; and
- Is among the top 35% of the class, calculated from the student's cumulative scholastic
record since entering the occupational
therapy program, and has a GPA of at least 3.2 on a scale of 4.0.
Ifa student member's cumulative grade point average drops below 3.2 on a scale of 4.0, the student will be placed on a one semester/quarter probationary period. If by the end of the probationary period the student member has not regained the scholastic requirements, her or his name will be deleted form active membership.
- Part-time students are eligible for membership. Part-time students are those for whom
the total span of time allotted to complete
all requirements for the degree program is greater than the usual number of required
semesters or quarters. To be eligible,
part-time students must:
have completed the minimum number of credit hours required by the constitution (i.e. have attained second semester junior standing in the occupational therapy program, OR completed nine semester hours in a master's program). GPAs for part-time students shall be figured separately for each student, not for all part-time students as a group.
- have maintained throughout his or her education, a GPA that is within the range used to select full-time students, and
- have met all other eligibility requirement.
- Candidates will also present evidence of two or more of the following items:
- Memberships in professional organizations;
- Prior scholastic recognitions and awards (see "Eligibility Criteria," in PTE Manual);
- Evidence that papers have been submitted and /or accepted to local and /or national meetings and publications; and
- Documented leadership, e.g., service organizations or community activities during the college years.
- Candidates will be reviewed by a Review Board comprised of the current PTE Chapter President, the advisor, and two alumni members or two PTE members from a support Chapter.
- Nominations of student members shall be made by the Review Board. Election shall be by a majority vote of the chapter.
- Pi Theta Epsilon does not discriminate against any prospective member on the basis of race, gender, religion, ethnicity, disability, or age.
Section 1. Conditions.
- Acollegiate chapter of the society may be established in a college or university in the United States of America or its territories which offers baccalaureate or advanced degrees and is fully accredited by its regional or institutions offering an accredited curriculum in occupational therapy when evidence of interest and eligibility is shown by ten or more students who meet the eligibility requirements.
- Alumni members who do not choose to participate in a collegiate chapter may belong to the National PTE Alumni Chapter.
Section 2. Names of Chapters.
The active Chapters shall be named in order of their formation from the letters of the Greek alphabet.
Section 3. Guidelines.
Guidelines for establishing new Chapters shall be available from the national PTE office (see "How to Establish a Chapter" in PTE manual).
Section 4. Sections.
Toaccommodate groups of students enrolled in different programs at the same school (i.e. BS students, MS students) chapters may establish several sections and, if necessary, on different campuses of the university or college.
Section 5. Alumni Liaison.
Each chapter shall have an Alumni Liaison who is appointed by the Chapter President. The Alumni Liaison shall serve as a non-voting member of the Chapter Executive Committee. The Alumni Liaison may be either a student or alumni member. Responsibilities of the Alumni Liaison shall include communicating with the active alumni members of the chapter, chapter officers, and the PTE National Office, as well as assisting in the coordination of chapter activities involving PTE alumni.
Section 1. Officers.
The officers shall be President, Vice-President, Secretary, and Treasurer.
Section 2. Eligibility.
Officers shall be elected from the active membership.
Section 3. Elections of Officers.
- Elections shall be held yearly by secret ballot.
- Officers shall be elected by a simple majority.
Section 4. Functions of Officers.
- Elected officers shall serve for on year.
- The President shall notify the membership of meetings ands shall preside at meetings. The President shall promote the functioning of the organization in accordance with the Constitution. The President shall serve on the Chapter Review Board. The President shall not vote in the election of officers except in the case of a tie.
- The Vice-President shall assist the President. The Vice-President shall preside over meetings in the absence of the President.
- The Secretary shall record the proceedings of all meetings, carry on all necessary correspondence, and maintain the records of the organization.
- The Treasurer shall be responsible for handling all monies and financial records of the chapter, including the preparation of the annual budget. The Treasurer shall provide for safe keeping of monies collected and exchanged with the national office of PTE.
Section 1. Eligibility.
- The advisor shall be a Registered Occupational Therapist (OTR) and a member of the occupational therapy faculty.
- The advisor shall have been a faculty member for at least on year.
Section 2. Selection.
- The active membership of the Chapter shall Authorize the Secretary to send a written invitation to a faculty member each year inviting her or him to serve as advisor for the following year.
- The faculty member shall notify the organization in writing that she or he accepts or declines the position.
Section 3. Functions of the Advisor.
- The advisor shall identify the top 35% of each class who are eligible to apply for membership.
- The advisor shall serve as a member of the Chapter Review Board.
- The advisor shall attend meetings regularly.
- The advisor shall act as a liaison between faculty and PTE.
- The advisor shall not have a vote.
- The advisor shall receive nominations for Chapter officers.
Section 1. Frequency.
The frequency of meetings shall be decided upon at the first meeting of each year.
Section 2. Special Meetings.
Special meetings may be called by the President or upon petition signed by fifty percent of the membership.
Section 3. Quorum.
The number needed to constitute a quorum shall be 20 percent of the active membership. A quorum is necessary when establishing or amending the functions of the Chapter.
Section 1. Initiation Schedule.
Initiation of new members shall take place within two months after the candidates have been elected.
Section 2. Chapter Dues.
Aninitiation fee may be established which is sufficient to cover local costs of initiation. It shall be payable to the Chapter Treasurer at or before the time of the initiation ceremony.
Section 3. National Fees.
- Chapters shall pay an annual initiation fee to the national PTE organization. The fee shall be determined by members attending the annual national meeting. The Chapter Treasurer shall forward this fee, as a single payment, to the national office each spring, at a time designated by the Executive Committee.
- Chapters unable to meet the dues payment deadline must notify the national office in writing no later than one month prior to the deadline. Justification established deadline. The executive Committee will make the final decision regarding the deferred payment.
- Fee increases determined at an annual meeting shall go into effect at the time of the next annual dues collection in order to chapters to have time to institute a change.
Section 1. Officers.
The national officers shall be President, Vice-President, Secretary, and Treasurer.
Section 2. Eligibility.
Officers shall be elected from the active membership of PTE chapters. For the positions of Secretary and Treasurer, the candidates must have been active members of PTE for a minimum of one year prior to taking office at the PTE Annual Meeting. For the Positions of President and Vice-President, the candidates must have been active members of PTE for a minimum of two years prior to taking office.
Section 3. Election of Officers.
- Elections shall be held every year. President and Secretary shall be elected in odd years and Treasurer and Vice-President shall be elected in even years.
- The nominations Chair and two committee members shall be elected by the assembly from amongst those members present at the annual meeting. The individual receiving the highest number of votes shall be the Chair. The term of office shall be one year.
- Officers shall be elected by a simple majority of those members who vote. Elections shall be completed by mail ballot three months prior to the national meeting.
Section 4. Functions of Officers.
- Each officer shall serve a two-year term, and is eligible to serve one additional consecutive two-year term.
- The President shall preside over all sessions at the national meeting. The President shall promote the functioning of the organization in accordance with the Constitution. The President shall serve as liaison between PTE and the Association of College Honor Societies (ACHS).
- The Vice-President shall preside over all meetings in the absence of the President. The Vice-President shall act as the liaison between PTE and the Student Liaison of the American Occupational Therapy Association (ASCOTA).
- The Secretary shall record the proceedings of all meetings, carry on all necessary correspondence, and maintain a current address list of all members. The Secretary shall serve as liaison between PTE and the Secretary of the American Student Committee of the Occupational Therapy Association (ASCOTA).
- The Treasurer shall be responsible for keeping all financial records and shall serve as liaison between PTE and personnel at the National Office.
Section 1. Annual Meetings.
A national meeting for PTE members shall be held every year.
Section 2. Chapter Vote.
Each Chapter represented shall carry one vote at the national meeting.
Section 3. Quorum.
The quorum shall be determined at each National Meeting, and shall be defined as 2/3rds of the chapters registered for that meeting, provided that a minimum of 1/3rd of all chapters are represented.
Section 4. Officer's Votes.
The Vice-President, Secretary, and Treasurer shall each carry one vote at national meeting. The President shall vote only in the case of a tie.
Section 5. Agenda.
The agenda will be published 60 days in advance of the annual meeting. Chapters unable to send delegates may submit written position statements on agenda items, which will be reported by the Secretary as appropriate.
Business to be conducted at the national meeting shall include:
- election of Nominations Committee;
- amendments to the Constitution;
- financial matters including establishing national fees paid by Chapters; and
- induction of new officers.
Section 1. The Executive Committee shall consist of the President, Vice President, Chair of the Newsletter Committee, and Treasurer. The immediate past president shall serve as a member without vote for one year following the conclusion of his/her term as president.
Section 2. The Executive Committee shall have general supervision of the society between national meetings and is vested with full power to conduct all business of the society between national meetings. The Executive Committee shall be subject to the orders of the society and none of its actions shall conflict with action taken by the society.
Section 3. Meetings of the Executive Committee shall be called by the President or by any three members of the Committee.
Section 4. A majority of the voting members of the Executive committee shall constitute a Quorum.
Section 5. Any question may be submitted in writing to the Executive Committee for determination in lieu of a meeting of the Committee. If any two members challenge the mail ballot on the grounds that insufficient information is available for proper consideration of the question, the question will be postponed to the next meeting of the Committee. A report of any action taken by mail shall be verified and make a part of the minutes of the next meeting of the Committee.
Section 6. Members of the Executive Committee may participate in a meeting of the Committee through conference telephone or similar communications equipment by means of which all persons participating in the meeting can hear each other at the same time, and such participation shall constitute presence in person at the meeting.
Section 7. The PTE Executive Committee shall act as the Executive Committee of the PTE Alumni Chapter and shall have general responsibility for the chapter. The members of the Executive committee shall fulfill their duties as Chapter Officers of this chapter as outlined in Article V, Section 4 of the Constitution.
This Constitution may be amended in any one of the following ways:
Section 1. At the national meeting by a two-thirds vote, provided that the amendment has been submitted in writing to the chapters at least thirty (30) days prior to the meeting.
Section 2. In the event that the amendment could not be submitted to the Chapters thirty (30) days prior to the meeting, an amendment approved by the Executive Committee by a two-thirds vote may be adopted at the national meeting by a three-fourths vote.
Section 3. An amendment approved by the Executive Committee by a two-thirds vote may be submitted to the chapters by mail ballot to be acted upon at a regular or special meeting of each chapter. Adoption shall be by a two-thirds vote of those chapters returning ballots by a date clearly specified on the mail ballot.
Section 4. The parliamentary authority of PTE is Robert's Rules of Order Newly Revised, Edited by Henry M. Robert III, and William J. Evans, 1990.
Section 1. In the event that Pi Theta Epsilon should fail to meet the requirements established by the Association of College Honor Societies, or should the membership vote to dissolve the origination, all remaining assets shall become the sole property of the American Occupational Therapy Foundation to be used for research and scholarly activities.
PI THETA EPSILON POLICY
SUBJECT: ESTABLISHING CHAPTERS IN DEVELOPING PROGRAMS IT SHALL BE THE POLICY OF PI THETA EPSILON THAT:
They shall be directed to follow all existing procedures in the chapter manual, with regard to selecting an advisor, soliciting applications from those in the top 35% of the class, and working with a sister chapter to elect their provisional members.
- No chapter name shall be assigned until after the program is accredited; no certificates shall be provided, and no induction ceremony shall be held.
- Immediately upon notification that the program has been accredited, the PTE Coordinator shall assign a chapter name and provide certificates for students prior to their induction.
- Provisional chapters shall receive all PTE mailings (except ballots) and all copies of the Scroll and Pen. They shall also be encouraged to hold regular meetings to discuss issues of concern regarding scholarship and or PTE business.
- Student provisional members shall be welcome at the annual meeting of the society; the chapter may have a voice by no vote. Provisional members are not eligible to hold office at the national level, nor to serve on committee.
REVIEWED: 4/20/96 RESCINDED: AMENDED:
ADOPTED: 4/20/96 CODE: R1-996
Bythe Executive Committee of Pi Theta Epsilon
SOURCE: Minutes of the Sixth Annual Meeting of Pi Theta Epsilon, April 20, 1996