College of Pharmacy and Pharmaceutical Sciences

P4 Student APPE Responsibilities

APPE Licensure Considerations

A current internship license in Ohio is necessary throughout the APPE program. Additionally, a current internship license in any state where the rotation is being performed is required if practicing outside Ohio.

After the completion of rotations the University certifies to any state board of pharmacy that each student will have completed 1500 hours of practical experience. This is sufficient to sit for the board exams in the state of Ohio and many other states. No paperwork is necessary to confirm these 1500 hours. Additional internship hours can be accumulated through the student’s paid internship site. A practical experience affidavit must be submitted by the student each year in order to count additional hours.  STUDENTS SHOULD CONSIDER ACQUIRING AT LEAST 2000 HOURS IN ORDER TO HAVE ENOUGH EXPERIENCE TO SIT IN ON ANY BOARD EXAMINATION FOR ANY STATE.

General Policies for Pharm.D. Students

  1. Students should contact each preceptor two weeks prior to beginning the rotation. Students should determine when the rotation begins, where to park, where to meet the preceptor, what to bring, and any other general expectations. This is the student’s responsibility.
  2. Records bearing patient names or their forms of identification are NOT to be removed from the health care facility. All records should be placed in the appropriate area as designated by the instructor. Students cannot remove the medical record from the unit without permission.
  3. All information concerning patients and patient care is to remain confidential. Federal regulation 45CFR Part 160 & Part 164 (collectively HIPAA) prohibits the disclosure of any patient information without the written consent of the person to whom the information pertains.
  4. The use of cell phones or other electronic devices is prohibited during case presentations, examinations, journal clubs, any meetings, rounds, or in patient care areas except with the express permission of the preceptor.
  5. Students will dress in a professional manner. This includes: for men— shirt, tie, and a clean, white professional jacket with the UTCOP patch; for women— a blouse with slacks or skirt or a dress and a clean, white professional jacket with the UTCOP patch.  No jeans, tennis shoes, or sandals! The student's clothing, hair, jewelry, personal hygiene, and the use of fragrances should be appropriate for the professional setting.  The use of artificial nails is prohibited at any experiential site.
  6. Students must wear name tags as designated by the site.
  7. Questions concerning policies and procedures should be referred to the appropriate administrative/supervisory personnel.
  8. The student must get the permission of his/her instructor before making any long distance phone calls that will be charged to the health care facility.
  9. All students must have the required liability insurance. In most cases this is provided by the college. The Director of Advanced Pharmacy Practice Experiences or the site will make the student aware if additional insurance is required.
  10. Occasionally sites require additional health requirements, background checks, liability insurance or other additional requirements. Completing these additional requirements is the responsibility of the student and is to be completed at the student’s expense.
  11. Any student failing to meet any requirements prior to attending the site will not be able to complete that rotation. The student will then make up that rotation during their first available month following the missed rotation (usually December or May) or later at the students request
  12. Students are expected to look up the answers to drug information questions themselves. Personnel in drug information centers are to be used only as a last resort and with the permission of the preceptor. If the student is unsure of his/her response to a drug information request, he/she should review the response with the instructor before replying to the requestor.
  13. Students should check with the instructor at each institution regarding that institution's policy for use of patient charts.
  14. Before any student makes contact with a patient, he/she must check with the instructor/physician who will then coordinate these activities.
  15. Patient interviews should be conducted at times that coincide with optimum patient physical, emotional, and intellectual well‐being, taking into consideration patient convenience.
  16. No patient education sheets are to be duplicated and given to a patient without the approval of the attending physician/instructor.
  17. Affiliation agreements between the College of Pharmacy and the institutions providing clinical APPE experience require that all students in a particular institution comply with the policies that are in effect for its staff.
  18. In order to conserve the time of other health professionals, the student will seek out the instructor for advice and answers when questions and problems arise that do not directly affect the patient.
  19. The student will devote the necessary amount of time required to complete the rotation objectives and carry out the assigned rotation functions and responsibilities. Generally, this will require a minimum of 40 hours per week at the institution and 10 to 20 hours per week at home. Absences from the institution during regularly scheduled rotation hours should be cleared through the instructor in advance. In the event of unexcused absence, the time must be made up at the discretion of the instructor.
  20. The student’s schedule is at the discretion of the preceptor. This may require the student to work outside of the traditional ‘8 to 5’. This may require the student to work evenings, weekends, night shift etc. If the student perceives a conflict this should be addressed before the rotation begins during the initial communication with the preceptor.
  21. The lines of communication between the student and his/her instructor should be open at all times. Problems or concerns that the student may have should be addressed early on during the rotation with the instructor of that rotation. However, the student is expected to be sensitive to the instructor's daily schedule and time commitments. Each instructor has responsibilities not only to the student, but also to his/her institution, practice roles, research projects and the Department of Pharmacy Practice. Blocks of time are often required to fulfill these activities and untimely distractions can adversely affect the instructor's productivity. It is suggested that the student attempt to schedule specific times to meet with his/her instructor and keep other interruptions to a minimum. Of course, urgent questions and problems should be handled as soon as possible.
  22. The lines of communication should remain open between the student and the college through the Director of Advanced Pharmacy Practice experiences, Dr. Megan Kaun. Dr. Kaun encourages all students to bring problems and concerns to her attention as soon as they are identified. In this circumstance they can often be resolved or minimized before the student or preceptor is adversely affected.

Back to APPE Student Information

Students should maintain an appropriate positive, professional attitude throughout the APPE. It is important for the student to realize that his/her actions and words are not only a reflection of the individual, but also of the institution, the program, the College and the University.

Last Updated: 6/9/16