UT Human Resources and Talent Development

Winter Break Schedule 2017-18

The University of Toledo scenic winter shot on the mallIn response to employee feedback spanning years, a new University of Toledo winter break schedule will become effective beginning in December 2017 to provide University employees with days off to rest, relax and rejuvenate at a time when most departments are operationally slow, from December 25, Christmas Day, through January 1, New Year’s Day.

The new winter break time-off schedule also supports the institution’s long-term sustainability by reducing costs while still maintaining crucial functions, such as hospital operations at UTMC, approved research activities and public safety. Therefore, the new policy does not include specific UTMC employees; certain required positions, which might vary depending on annual need; nor police.

As shown below, in addition to existing holiday pay, UT will provide enough additional paid days off--either three days or four, depending on which day the holiday falls in the year--to cover the entire specified time period.

The 2017-18 winter break schedule is:

  • Monday, Dec. 25 – Christmas (Holiday)
  • Tuesday, Dec. 26 – Holiday (Columbus Day)
  • Wednesday, Dec. 27 – Paid day off provided for winter break
  • Thursday, Dec. 28 – Paid day off provided for winter break
  • Friday, Dec. 29 – Paid day off provided for winter break
  • Monday, Jan. 1 – New Year’s Day

Should you have questions after reading the information below, please contact your human resources consultant.

Winter Break Schedule: Questions and Answers

Q. I thought the initial policy required affected employees to use at least one of their current vacation days to cover the new winter break schedule. Did that change?

A. Yes, the policy was updated. Based on employee feedback received after the initial policy was posted, administration proposed--and requested Board of Trustee approval--that the policy be revised to reflect that the University would provide enough additional days off to cover this entire specified time. Therefore, in addition to holiday time, UT will also provide either three or four days of time off to affected employees, depending on which day the holiday falls in any given calendar year.

Q. What if a University employee needs to work during winter break, such as to conduct ongoing research that cannot be delayed until after the break?

A. Employees are highly encouraged to take this time off to relax and recharge before spring semester commences. However, if you cannot take winter break because of research, for instance, you are not prohibited from working. All designated service areas must be pre-approved by senior leadership. If your work area cannot close during winter break, employees who work on a designated winter break day will have the opportunity to use the additional days off provided by the University at another time during the year. However, the winter break days must be used by June 30, 2018 or they will be forfeited.

Q. Will students who stay on campus during winter break be impacted by this change?

A. No; serving students and helping to ensure their safety remain our top priorities. As with previous winter breaks, all residence halls are closed except International House and Ottawa House. There is limited staff, such as Front Desk and dining services employees, and these student services will be maintained.

Q. If I am not impacted by this winter break schedule (because I work at UTMC, for instance), do I receive additional paid days off per year?

A. No. Winter break is the shutdown of the University during a time when activities are generally slow. Because our hospital must operate 24/7 every day of the year, specific UTMC employees cannot participate and so will not be given the additional three or four winter break days; the same holds true for other operations, such as providing safety on our campuses. FYI: The additional days will depend on the year.

Last Updated: 7/11/17