UT Human Resources and Talent Development


Contact Us

Scott Park Campus
Academic Services, Suite 1000

Hours: 8:30 a.m. to 5 p.m.
Phone: 419.530.4747
Fax: 419.530.1490


Manager's Toolkit

Manager's Toolkit Logo  


(Please click on the area you are looking for)
Hiring Best Practices | Forms | Compensation
Faculty Labor Relations (MC) | Labor & Employee Relations
Organizational Charts | Payroll | UT Policy Manual
Worker's Compensation | UT Works

Continuity of Operations & Essential Personnel

Salary Reviews and Salary Adjustments Procedure

Eight Month Hold Period For Open Positions Memorandum

Eight Month Position Hold Requirement Frequently Asked Questions

Hiring Best Practices

     > UT Strategic Talent Model
        A Team Approach: Leadership, Expertise and Infrastructure

     > Pre-Employment and Post-Employment Screening
        How we use data to inform our decisions.


Employment Forms
     > Position Justification Form - Updated for FY 15
     > Position Description Template - All Positions
     > Position Information Questionnaire - Hourly Positions ( Job Audit/Position Review)
     > Position Information Questionnaire - Salaried Positions  ( Job Audit/Position Review)

Performance Evaluations/Performance Management Process (PMP)     
Performance Evaluation Information, Instructions, and Forms - Both Campuses - All Employees

Independent Contractors
     > Procedure for Contracting with Independent Contractors (including Consultants)
     > Independent Contractor - Form A (Submit to HR-Employment)

Personnel Action Forms

- All Personnel Action Forms are PDF so you can complete them on-line.
- Step-by-step instructions on how to complete each form.
- Routing workflow, that helps you identify the next area to send each completed form throughout the approval process.
- List of help contacts for each form, in case you have questions, comments or need help.
- Links to information that can help you complete the form.
     > Academic Personnel Action | APA (Faculty)
     > Extra Compensation | UPA
     > Graduate Assistant Personnel Action | GAPA (For assistance, please contact the College of Graduate Studies)
     > Student EPAF Instructions
     > Removal from Payroll
     > Authorization to Hire

The Compensation Team provides consultation and support services regarding:
> Compensation program design
     > Position evaluations and audits
     > Salary and equity reviews
     > FLSA and legal compliance


Payday Schedules   Holiday Schedules
Salary/Pay Tables    

Compensation Forms
Listed below are the form located at this link:
> Holiday Schedule 2010 - 2013
     > Pay Scales & Job Classifications (PDF Versions)
        - Classified Employees
        - Unclassified Employees
     > Fair Labor Standards Act (FLSA)
        - Executive, Administrative or Professional Exemptions

Faculty Labor Relations - Main Campus
The Faculty Labor Relations Team for main campus work closely with the Provost's Office and the Deans of each college to resolve issues that affect faculty members. The staff is committed to working with the University of Toledo chapter of the AAUP and all levels of the administration to ensure fair and equitable treatment of faculty members.

The team addresses issues regarding:
     > Collective Bargaining Agreement
     > The University Policy Manual
     > Grievances Filed by Faculty

Contact and Location Information

Academic Services Center, Suite 1000
Phone: 419.530.4017
Fax: 419.530.2924


Labor and Employee Relations
Labor & employee relations functions as a strategic partner who can orchestrate appropriate stakeholder involvement in order to execute change initiatives within the organization.

Labor and employee relations focuses on:
     > Non-faculty Contract Administration
     > Grievance Administration
     > Discipline
     > Release Time for Union Business
     > Schedule Questions
     > Leave of Absence Requests & Military Leave
     > Unemployment Compensation
     > Policy Interpretation
     > Liaison with Union Leadership at the Local, State and National Level
     > Management Training and Development
     > Collective Bargaining
     > Creative Problem Resolution

Labor Agreements
A copy of the AFSCME, CWA, UTPPA, and AAUP Contracts may be viewed by clicking the links below:

Main Campus Labor Relations Link      Health Science Campus Labor Relations Link

Professional Staff Association
The PSA of The University of Toledo consists of roughly 1,200 classified-exempt and unclassified administrative and professional employees who do not belong to a bargaining unit, and all full- and part-time unclassified staff, excluding those with faculty rank.  The Professional Staff Council (PSC) is the elected body that represents Professional Staff Association (PSA) to the administration on topics such as the past PSA compensation study, changes in health benefits, planning the Outstanding Staff Awards and other various issues.  Please feel free to contact any of the PSC members directly to learn more. PSA Voice Newsletter

Labor Relations Forms
The forms in this area are separated by campus.

Main Campus                                       Health Science Campus
    > CWA Evaluations                                  > Contracts
    > Forms - CWA                                        > Forms - AFSCME
    > Leaves                                                 > Leaves
    > Sick Leave Bank - CWA                         > Disciplinary Information
    > Sick Leave Bank - PSA
    > Job Audit Documents

Organizational Charts
Listed below are the organizational charts found at this link.
> Board of Trustees
     > Office of the President - Senior Leadership Team
     > Academic Affairs | Main Campus
     > Biosciences and Health Affairs | Health Science Campus
     > The University of Toledo Medical Center | UTMC
     > Divisions

Payroll Department
The Payroll Department link will take you to the payroll website and provide you access to:
> Forms
     > Non-Resident Alien information
     > Notices, Schedules and API
     > Reports
     > Retirement Information
     > Payroll Contact Information
     > Rejected Timecards Page
     > Hold List Page

The University of Toledo Policy Manual
This link provides you with access to the UT Policy Website. The website serves as the UT Policy Manual and is divided into into the following sections:
> Bylaws of the Board of Trustees
     > Administration
     > Human Resources
     > Academic
     > Student Life
     > Athletics
     > UT Medical Center

The website can be searched by topic or policy number. This is also the site for reviewing policy drafts and offering comments or suggestions.
Additional resources at this page include:
> Policy Continuation Statement
     > Records Retention Manual
     > Superseded Policies
     > Policy Template
     > University Committees List

Workers Compensation
The Worker's Compensation link takes you to the Risk Management and Worker's Compensation website and covers:
> Risk Management
     > Worker's Compensation - Main Campus
     > Worker's Compensation - Health Science Campus
     > Contact Information for Risk Management and Worker's Compensation team

Leaving University Employment
If you have an employee who will be leaving employment with The University of Toledo through voluntary separation including retirement, this area will help you manage their transition. The Leaving University Employment link will provide you with information and documents:
> Separation Documents
     > Separation Process
     > Exit Checklist
     > Vacation and Sick Leave Payouts
     > Medical, Dental and Vision Benefits
     > Retirement Plan
     > Paycheck Deductions

UT Works
The UT Works link will take you to the area utilized by University of Toledo employees who are affected by reductions in workforce:
> UT Works Program Description
     > UT Works Frequently Asked Questions
     > UT Works Re-employment Opportunities
     > Job Fairs & External Employment Opportunities
     > Job Search Engines
     > Employee Relief Fund Information & Application
     > Email Accounts & Internet Access
     > UT Works Tuition Fee Waiver Extension
     > Office of Quality and Continuous Learning
     > Unemployment Benefits
     > OPERS
     > U.S. Department of Labor
     > Reinstatement and Re-employment Rights for State Classified Employees
     > Frequently Asked Questions Regarding UT Benefits
     > Contact Information for UT Works

Last Updated: 11/13/15