College of Graduate Studies

/graduate/

WELCOME TO THE COLLEGE OF GRADUATE STUDIES

/graduate/

Contact Us

Main Campus
University Hall
Room: 3240
Mail Stop 933
Phone: 419.530.GRAD (4723)
Fax: 419.530.4724

Health Science Campus
Mulford Library
Reception Desk Room 113
Mail Stop 1042
Phone: 419.530.GRAD (4723)
Fax: 419.383.6140

Mailing address:
The University of Toledo
College of Graduate Studies
2801 W Bancroft
MS 933
Toledo, OH 43606

grdsch@utnet.utoledo.edu

New Hire Checklist

Submit the following documents along with GAPA to College of Graduate Studies (COGS) MS 933.

  • Attach to the original GAPA in the following order
    • Personal Information Form (PIF)
    • I-9 (Employment Eligibility Verification) 2 Pages
    • Lists of Acceptable Documents 1 Page
    • Copy of documents used in Section 2 of I-9
  • Attach to yellow copy of GAPA, for COGS in the following order:
    • Acknowledgement of receipt of Auditor of State Fraud Form 
    • Offer Letter
    • Background Check Authorization (Authorization to Release Information) with a copy of social security card attached plus for International Students an International Background Check form must accompany the Authorization to Release form.
    • All these forms are located here under the Staff section.
  • Please Note: If any of the above mentioned is not attached, the GAPA will NOT be processed and WILL be returned to the submitting College.

THE FOLLOWING FORMS WILL BE REMOVED FROM YELLOW COPY AND SENT DIRECTLY TO PAYROLL, MS 459 ONCE RECEIVED IN COGS

Please attach behind the Background Check, Authorization Form

  • State of Ohio Withholding - W4
  • Ohio Public Employees Retirement System (OPERS)
    • Enrollment  -  Personal History Record, plus SSA-1945 Social Security form (Statement Concerning Your Employment in a Job Not Covered by Social Security), OR
    • Request for Optional Exemption As a Student
  • Direct Deposit and federal withholding forms can be found under the employee tab on MyUT.

Rehire:

Starting Fall 2013, all Rehire GAPAs must have an Offer Letter attached.

Please submit paperwork based on the following situations:

  1. Graduate Assistants who were not registered for classes or worked on campus for one semester (normally this happens during summer semester), submit original GAPA and yellow copy to College of Graduate Studies (COGS).
  2. If student did not register for classes, but did work on campus, attach Request for Optional Exemption As a Student form to GAPA, if student no longer wishes to pay into OPERS.
Last Updated: 8/23/17