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Room: 3240
Phone: 419.530.GRAD (4723)
Fax: 419.530.4724

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Phone: 419.530.GRAD (4723)
Fax:419.383.6140
                                     

grdsch@utnet.utoledo.edu

Health Science Campus College of Graduate Studies Handbook 2012-2013

   

 

Current Page Quicklinks
Additional Employment MSBS Tuition Scholarship Award:
Federal Family Education Loan Program (FFELP)      Application
MSBS Premaster Fellowship:      Retention of Award
     Retention of Award Predoctoral Fellowship/Graduate Research Assistantship:
MSBS Research Track Graduate Research Assistantship:         Retention of Award
     Other Master's Tuition Scholarship Awards          Academic Standing
     Retention of Award     Travel Support
  UT Representation 
  Vacation Policy     
 

FINANCIAL SUPPORT

Predoctoral Fellowship/Graduate Research Assistantship

Full-time students admitted to regular status in the Biomedical Sciences Doctor of Philosophy degree program may be eligible for financial support in the form of a predoctoral fellowship/graduate research assistantship. To be eligible for a predoctoral fellowship/graduate research assistantship, applicants must have a combined GRE score of at least 1100 (combined verbal and quantitative scores) and at least a score of 4.0 (analytical writing) for the exam format through summer 2011 and 50th percentile for the exam beginning fall 2011.

PhD students with a stipend from a predoctoral fellowship/graduate research assistantship will be supported in whole or part by the College of Graduate Studies funds for a maximum of 3 years.  Funding from a student's advisor through a grant(s) extend this support time for a fourth and fifth year or longer, if appropriate. Financial support includes tuition of 15 credits per semester (11 credits summer semester) up to 5 years with the exception of students entering with a UT master’s degree who will receive tuition support for up to 4 years.

Students in the MD/PhD degree program will have a stipend in part (formula-based with advisor/department's funds) by the College of Graduate Studies for a limit of 9 semesters, and after this time by their advisor's funds. Current support is based on the National Institutes of Health/National Research Service Award level ($21,600 in Fall 2012 - Summer 2013).

Retention of Award – Predoctoral Fellowship/Graduate Research Assistantship  (top of page)

The student must be in good academic standing, making satisfactory progress toward the degree, be continuously registered for 15 credits each semester (11 credits summer semester), and must abide by institutional policies published in the UT General Catalog. A copy of the UT Catalog may be found at http://www.utoledo.edu/catalog/2012catalog/index.html.

Good Academic Standing – Predoctoral Fellowship/Graduate Research Assistantship  (top of page)

If, in any semester, the student loses her/his good academic standing, the predoctoral fellowship/graduate research assistantship award may be maintained for the next semester provided there is written justification by the student's program director and advisor to the Associate Dean for Health Sciences of the College of Graduate Studies. No action will be taken for first year students admitted to regular student status until the end of the second semester, except notification to the student and the major advisor. The procedures to be followed in requesting maintenance of support upon the loss of good academic standing are the following:

  1. Student should initiate discussion with her/his program director and major advisor to request their support for continuation of the award.
  2. The advisor or program director should submit a letter to the Associate Dean for Health Sciences of the College of Graduate Studies, requesting continued predoctoral fellowship/graduate research assistantship support. The request must be justified, taking into account any mitigating circumstances, and must recommend the number of semesters the student will be allowed to rectify their GPA.
  3. The Associate Dean for Health Sciences of the College of Graduate Studies may approve the request, or may refer the request to the Associate Dean of the College of Medicine Graduate Programs for his/her recommendation.

Failure to regain a cumulative 3.0 GPA or to replace the credits of U in the specified time will result in forfeit of the predoctoral fellowship/graduate research assistantship award without eligibility to petition for continued support.

These requirements are based on the conviction that full-time fellowship support has been granted on a competitive basis in support of graduate education and the recipients should be qualified to move rapidly toward completion of doctoral requirements.

A graduate student nearing the end of her/his study shall have her/his Award pro-rated based upon when the student is no longer on campus or no longer working on her/his dissertation. Checks will be disbursed every 2 weeks on the regular UT payday and will be direct deposited to the student’s financial institution.

MSBS Premaster Fellowships  (top of page)

A limited number of premaster fellowships (currently $10,000 per year) from the HSC College of Graduate Studies are available for MSBS/research track candidates who meet the following requirements:

  • GPA of 3.5 or better from the institution granting the baccalaureate.
  • GRE score of 1100 (verbal and quantitative) and a score of 4.0 (analytical writing) for exams given through summer 2011 and 50th percentile for the new exam format beginning fall 2011.
  • Graduate of an accredited U.S. institution.

Retention of Award – MSBS Premaster Fellowships  (top of page)

The student must be in good academic standing and must continuously register for 12 credits (9 credits for summer semester) until the semester in which they plan to graduate. The awards are limited to 2 years and can be less.

The student who is not in good academic standing may request to have the stipend extended one semester while attempting to return to good academic standing.  The procedure to be followed in requesting maintenance of support while you are not in good academic standing is as follows:

  1. The student must initiate discussion with her/his program director and major advisor and should request their support for continuation of the premaster fellowship for one semester.
  2. The advisor or program director should submit a letter to the Associate Dean of the College of Graduate Studies requesting continued Premaster Fellowship support. The request must be justified, taking into account any mitigating circumstances.
  3. The Associate Dean of the College of Graduate Studies has the authority to approve or deny the request.

Failure of a student to obtain regular student status within one semester will result in the forfeit of the premaster fellowship award without eligibility to petition for continued support.

MSBS Tuition Scholarship Award  (top of page)

A limited number of MSBS tuition scholarship awards are available for MSBS/research track candidates who meet the following requirements:

  • Undergraduate GPA of 3.0 or better from an accredited U.S. institution granting the baccalaureate.
  • GRE score of 1100 (verbal and quantitative) and a score of 4.0 (analytical writing) for exams given through summer 2011 and 50th percentile for the new exam format beginning fall 2011.

The applicant should have the potential to contribute to the research programs in their department/program.

Application for MSBS Tuition Scholarship Award  (top of page)

To apply for an MSBS tuition scholarship the applicant must have a major advisor. The recommendation for a scholarship must be made by the major advisor and the department/program director to the Associate Dean of the College of Medicine Graduate Programs and the Associate Dean of the College of Graduate Studies.

Retention of Award – MSBS Tuition Scholarship Award  (top of page)

The student must be in good academic standing to retain the award. Tuition scholarships are limited to the first 30 didactic (carrying a letter grade) credits on the student’s UT transcript.

The student who is not in good academic standing may request to have the scholarship extended one semester. The procedure to be followed in requesting maintenance of support while you are not in good academic standing is as follows:

  1. The student must initiate discussion with her/his major advisor and should request the advisor's support for continuation of the Tuition Scholarship for one semester.
  2. The advisor should submit a letter to the Associate Dean of the College of Graduate Studies requesting continued tuition scholarship support. The request must be justified, taking into account any mitigating circumstances.
  3. The Associate Dean of the College of Graduate Studies may approve the request, or may refer the request to the Associate Dean for the College of Medicine Graduate Programs for a recommendation.

For students transferring from the PhD to a master degree program, tuition scholarship already awarded will count toward the maximum six semesters permitted of tuition scholarship.

MSBS Research Track Graduate Research Assistantship  (top of page)

The student may be eligible for a MSBS research track graduate research assistantship award after s/he has completed all of the didactic courses on her/his MSBS Plan of Study (usually the second year). The award is limited to 1 year.

The student must be enrolled full-time for Thesis Research (INDI699) until they have at least 10 credits of Thesis Research and 40 credits total.

The current support is $10,000 per year. The cost may be shared one-half from the College of Graduate Studies and one-half from the department/major advisor or paid by the College of Graduate Studies.

Fellowship/assistantship support while in the PhD program (up to 1 year) are counted against the 1 year allowed for the MSBS students. Students with more than 1 year of support while in the PhD program are not eligible for MSBS research track graduate research assistantship support from the College of Graduate Studies.

To receive a MSBS research track graduate research assistantship award, the funds must be available in the department and the process must be initiated by the student’s advisor.

Other Master's Tuition Scholarship Awards  (top of page)

Master’s tuition scholarship awards also are available for students in other master's programs. To be eligible for the award, new students must be admitted as regular status. MSOH and MPH students may apply to the Chairperson of Public Health, OTD students to the Chairperson of Occupational Therapy, Physician Assistant students to the Chairperson of Physician Assistant Studies, MSN students to the Associate Dean of MSN programs, and Doctor of Physical Therapy students to the Chairperson of Physical Therapy.

Postdoctoral fellows, University Medical Center residents and fellows may receive a full-time or part-time tuition scholarship award when approved by the Associate Dean of the College of Graduate Studies.

Retention of Award – Other Master’s Tuition Scholarships  (top of page)

The student must be in good academic standing and must continuously register as a full-time student (12 credits each fall and spring semester, 9 credits summer semester). Full-time UT employees may register for no more than six didactic credits per semester.

The student who is not in good academic standing may request to have the scholarship extended one semester. The procedure to be followed in requesting maintenance of support while you are not in good academic standing is as follows:

  1. The student must initiate discussion with her/his major advisor and should request the advisor's support for continuation of the Tuition Scholarship for one semester.
  2. The advisor should submit a letter to the Associate Dean of the College of Graduate Studies requesting continued tuition scholarship support. The request must be justified, taking into account any mitigating circumstances.
  3. The Associate Dean of the College of Graduate Studies may approve the request, or he may refer the request to the appropriate program committee for its recommendation.

A student on tuition scholarship who has completed all courses on her/his Plan of Study or core curriculum with only Thesis Research or Scholarly Project to complete may enroll as a part-time student and retain the tuition scholarship. Students in the OTD and MSBS/PA programs may enroll as a part-time student for the last semester of the program and retain the tuition scholarship.

Tuition scholarships for students in the MSOH, OTD,  MSBS/PA, MPH, DPT, and MSBS/PT programs are for one academic year, with the possibility to apply for a second year of support. Second year support is not automatic; students applying for a second year of support will compete with all other students applying for the scholarship. Tuition scholarships may be awarded for a maximum of 2 years for students in other programs.

Additional Employment – Predoctoral (PhD), Premasters in Biomedical Sciences (MSBS) and MSBS Research Track Graduate Research Assistantship  (top of page)

The purpose of the Ph.D/MSBS track graduate assistantship/fellowship is to allow students to devote full-time to their scholarly activities and no additional employment may be undertaken which would interfere. Exceptions are rarely granted. Should the student feel additional employment is essential, then s/he must seek prior permission from her/his major advisor and department. After review of the mitigating circumstances, the department may recommend that the Associate Dean of the College of Graduate Studies allow employment within defined limits. Failure to adhere to these guidelines could result in the discontinuance of the award.  Student should submit the Request for Employment Outside Asssistantship Duties Form located on the Graduate College Website.

Federal Family Education Loan Program (FFELP)  (top of page)

Full-time students with regular status who are enrolled in the College of Graduate Studies may be eligible to receive financial assistance through the subsidized or unsubsidized Federal Stafford Loan Program. To be considered for either loan program, a student must apply by completing and submitting the Free Application for Federal Student Aid (FAFSA), school code G07737.  The application is available online at www.fafsa.ed.gov or a paper application may be obtained through any institution of higher learning.  The Student Financial Aid Office on the Health Science Campus will receive the results in approximately 3-5 days if the application is filed electronically, or 4-6 weeks if the application is filed by paper. Information regarding types of aid available, deadlines, forms, etc., may be found on the financial Aid web site at http://www.utoledo.edu/financialaid/hsc/.

Travel Support  (top of page)

Depending on the availability of funds, travel support may be available for graduate students to present their dissertation research, thesis research or scholarly project work at professional meetings. In addition to following the procedures of the College of Graduate Studies, rules for travel established by the University must be followed.

Registered College of Medicine graduate students, College of Nursing graduate students, OTD and DPT students are eligible to apply, prior to traveling, for financial support to a maximum of $1,000 during their tenure as a graduate student. The maximum allowable for any one trip is $500.

Master’s graduate students are eligible to apply, prior to traveling, for financial support to a maximum of $500 during their tenure as a graduate student.  Travel support may be extended to master’s students during the time between completion of their degree requirements (defense) and the following semester.

Requests for travel support will be made to the Associate Dean of the College of Graduate Studies and must be accompanied by the following items:

  • Letter of request for travel support from the student approved by his/her major advisor
  • Letter of acceptance of oral or poster presentation
  • Abstract showing student as first author
  • Itemized list of estimated expenses

Upon return, travel reimbursement forms are completed within the student's department and then forwarded to the College of Graduate Studies office. Original receipts are required.

To Represent UT in an Official Capacity  (top of page)

Registered graduate students are eligible to apply, prior to traveling, for financial support to a maximum of $300 during their tenure as a graduate student to represent UT Health Science Campus in an official capacity. In addition to following the procedures of the College of Graduate Studies, rules outlined in UT Health Science Campus Policy 01-015 (Travel and Business Expense Reimbursement) must be followed.

Requests to the Associate Dean of the College of Graduate Studies must be accompanied by the following items:

  • Letter of request for travel support from student approved by the associate dean or program director
  • Documentation of official capacity
  • Itemized list of estimated expenses

Upon return, travel reimbursement forms are completed within the student's department and then forwarded to the College of Graduate Studies office. Original receipts are required.

Vacation Policy – Predoctoral and Premasters in Biomedical Sciences Fellowship and MSBS Research Track  (top of page)

Vacation for first year Predoctoral and Premasters in Biomedical Sciences students is limited to two distinct times during the academic year. The first is the time between the last day of classes of the fall semester and the first day of classes of the spring semester (traditionally known as the "holiday break"). The second vacation period is the entire week of spring break as defined by the official UT academic calendar.

Starting the day following the last day of classes of the spring semester, students will be expected to be in laboratory rotations, or have started to work in the laboratory of their selected major advisor.

Predoctoral and Premasters in Biomedical Sciences students beyond their first year will be entitled to a maximum of 3 weeks of vacation per calendar year. This time is to be arranged in advance with the major advisor.

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Last Updated: 6/26/15