EPAF - Electronic Personnel Action Form


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Scott Park Campus

Learning Resources Center,
2nd Floor
Mail Stop 459
Phone: 419.530.8780
Fax:  419.530-8787

Payroll Schedule for Fiscal Year 2005

The University's planned schedule of paycheck issuance is bi-weekly, with checks issued every other Friday (a holiday falling on a payday advances the paycheck distributions).  It should be understood that the gross pay in each check probably will be equal, but net amounts may vary because of differences in various types of withholding.

CONTRACTS FOR 12-MONTH PERSONNEL will be effective for the University's academic (fiscal) year, which is from July 1, 2004 through June 30, 2005.  Paychecks are scheduled to be paid bi-weekly beginning July 09, 2004.  The bi-weekly salary rate will be determined by dividing the annual salary by 26.1.

CONTRACTS FOR 9-MONTH FACULTY teaching under the semester system will extend from August 16, 2004 through May 6, 2005, with 20 equal paychecks starting August 20, 2004, and ending May 13, 2005.

Faculty members on 9-month contracts who wish to be paid on a 12-month basis will have approximately 15% of their gross salary withheld each bi-weekly payday beginning September 3, 2004.  This amount will be shown as "Reserve".  The accumulated "Reserve" will then be distributed to the faculty member over the summer in up to 6 bi-weekly checks.  All taxes and retirement deductions are made on the "Reserve" deduction each pay period so that the amount received in the Summer is net of these deductions.  If this option is desired, a formal request is required in the Payroll Department by August 26, 2004.  Another option available would be for the 9 month faculty member to determine a flat dollar amount that they would like to be directly deposited to a saving account of their choice on a per pay period basis. 

PART-TIME FACULTY AND SUPERANNUATES teaching under the semester system are scheduled to receive 8 paychecks in the Fall semester starting September 3, 2004, and ending December 10, 2004, and 8 paychecks in the Spring semester starting January 21, 2005 and ending April 29, 2005. 


The schedule for the issuance of salary checks for the 2004 Summer terms is as follows:

Law Term

May 28, June 11, June 25, July 9, and July 23


Term I

May 28, June 11, and June 25


Term II

July 9, July 23, and August 6


Term III

June 25, July 9, July 23, and August 6 


Term IV

May 28, June 11, June 25, July 9, July 23, and August 6


GRADUATE ASSISTANTS: For Fall semester, graduate students whose Personnel Action form, W-4, ECI, and I-9 forms are received in the Graduate School prior to July 30,2004 will receive their first paycheck on September 3, 2004.  Once set up they will continue to be paid bi-weekly until the end of their assignment.

Please note that it will still be necessary to use the Summer object code for GA assignments that are paid between May 17, 2004 and August 20, 2004 and between May 16, 2005 and August 19, 2005. 

STUDENT EMPLOYEES:  August 28, 2004 must be the begin date used on the SEPA form for students who were Non-Exempt (1590) during the summer but will resume their Exempt (1510) eligibility and student employment status for 2004 fall semester.  Please be sure that a new OPERS exempt form is sent with the SEPA changing the student back to a 1510.

NOTE:  This payroll schedule applies only to employees for whom a valid social security number has been provided to the Payroll Department.    If you have an employee who is waiting on their Social Security card please refer to the procedure for paying NRA students on the payroll web site.  

You may obtain an electronic version of this schedule on the payroll website. If you have any questions please contact the Payroll Department at 530-8780.

Payroll FAQ’s:

What should an employee do if they will not be here on payday?

Employees who will be out of town on the day paychecks are distributed should make arrangements with their department if they want their check to be mailed to them.    Remember direct deposit will alleviate this problem.  

Who is eligible for direct deposit?

Direct deposit is now available to everyone.   If you wish to sign up for direct deposit, an authorization form may be obtained from our website. Please allow 2 to 3 pay periods from the time the form is turned into Payroll for the direct deposit to begin. 

When are changes due to Payroll?

The cutoff for submitting additions or changes to payroll is 5:00 PM on the Wednesday preceding the week of payday.    This includes all changes for federal and state tax withholding submitted with a valid social security number.  Tax forms may be printed from the website listed above.

What can I do to be sure that my area does not have rejected timecards?

Timecards should be completed in ink with in and out times, totaled and signed.    Before approving the card, the authorized signer should verify the hours and provide the 10-digit account number to which the hours are to be charged.   The employee must have an active assignment on the account for hours to be assigned to it.    Please assign someone in your area to review the rejected timecard list on the payroll website RejectedTimecards in accordance with the deadlines listed below.   The normal day to review the list is on the Tuesday before payday however; there are times when this day is moved due to holidays.   If you find that there is a rejected timecard for your area please see that it is corrected by 2:00 pm that day. 

What are the paid holidays this fiscal year?


July 5, 2004

4th of July 

September 6, 2004

Labor Day 

November 11, 2004

Veterans Day 

November 25, 2004


November 26, 2004

Day after Thanksgiving 

December 23, 2004

Day before Christmas Eve 

December 24, 2004

Christmas Eve 

December 31, 2004

New Years Eve 

January 17, 2005

Martin Luther King Day

May 30, 2005

Memorial Day 

When are Personnel Action forms and timecards due?

The normal schedule is PA’s are due completed with all the required approvals and signatures by 5:00 pm on the Wednesday of the week preceding payday.  Timecards are then due by 5:00 pm on non-payroll Friday with rejects being available for review and correction Tuesday of pay week.     Holidays that may cause a change to the normal schedule for PA and timecard due dates are listed below.   

Pay Date

PA's Due

Timecards Due

Rejected Timecards available for review and correction


6/29/2004 7/1/2004 7/6/2004
7/23/2004 7/14/2004 7/16/2004 7/20/2004
8/6/2004 7/28/2004 7/30/2004 8/3/2004
8/20/2004 8/11/2004 8/13/2004 8/17/2004
9/3/2004 8/25/2004 8/27/2004 8/31/2004
9/17/2004 9/8/2004 9/10/2004 9/14/2004
10/1/2004 9/22/2004 9/24/2004 9/28/2004


10/6/2004 10/8/2004 10/12/2004
10/29/2004 10/20/2004 10/22/2004 10/26/2004
11/12/2004 11/3/2004 11/5/2004 11/9/2004
11/24/2004 11/15/2004 11/17/2004 11/19/2004
12/10/2004 12/1/2004 12/3/2004 12/7/2004
12/22/2004 12/13/2004 12/15/2004 12/17/2004
1/7/2005 12/28/2004 12/30/2004 1/4/2005
1/21/2005 1/11/2005 1/13/2005 1/18/2005
2/4/2005 1/26/2005 1/28/2005 2/1/2005
2/18/2005 2/9/2005 2/11/2005 2/15/2005
3/4/2005 2/23/2005 2/25/2005 3/1/2005
3/18/2005 3/9/2005 3/11/2005 3/15/2005
4/1/2005 3/23/2005 3/25/2005 3/29/2005
4/15/2005 4/6/2005 4/8/2005 4/12/2005
4/29/2005 4/20/2005 4/22/2005 4/26/2005
5/13/2005 5/4/2005 5/6/2005 5/10/2005
5/27/2005 5/18/2005 5/20/2005 5/24/2005
6/10/2005 6/1/2005 6/3/2005 6/7/2005
6/24/2005 6/15/2005 6/17/2005 6/21/2005
7/8/2005 6/28/2005 6/30/2005 7/5/2005
Last Updated: 6/26/15