Human Research Protection Program

Biomedical IRB Submissions

The IRB office no longer accepts paper applications for NEW RESEARCH PROTOCOLS from faculty and students.

ALL NEW RESEARCH must be submitted via the new Kuali Coeus (KC) electronic application system.
If you have a currently active (KC) protocol with an IRB # beginning with the three digits 200,
please submit AMENDMENTS & CONTINUING REVIEWS in the new KC system.

In-Classroom Training for the KC system is available for the upcoming dates and locations. It is necessary to RSVP for your desired training session and sessions may be cancelled if no participants register in advance.  In order to reserve your space in the training session, please email Sarah Langlois ( Please include your full name, Rocket number, UTAD ID, University affiliation (student, faculty, etc.) and the department you will be doing research in or for.

Kuali Coeus Upcoming Training Sessions

June 12, 2018 1:00PM - 4:00PM Cancelled
June 20, 2018 9:00AM - Noon Main Campus - U Hall 2530
July 18, 2018 9:00AM - Noon Health Science - CCE 111
July 20, 2018 1:00PM - 4:00PM Main Campus - U Hall 2530
August 16, 2018 9:00AM - Noon Main Campus - U Hall 2530
August 24, 2018 9:00AM - Noon Health Science - CCE 111
September 11, 2018 9:00AM - Noon Main Campus - U Hall 2530
September 17. 2018 9:00AM - Noon Health Science - CCE 111
October 22, 2018 9:00AM - Noon Main Campus - U Hall 2530
October 25, 2018 1:00PM - 4:00PM Health Science - CCE 111
November 16, 2018 1:00PM - 4:00PM Main Campus - U Hall 2530
November 20, 2018 9:00AM - Noon Health Science - CCE 111
December 13, 2018 1:00PM - 4:00PM Health Science - CCE 111
December 20, 2018 9:00AM - Noon Main Campus - U Hall 2530
Please click here to access instructions for using KC

If you have an ONGOING, LONG-TERM STUDY with an IRB# that begins in the 100 series, please continue
to submit the AMENDMENT, CONTINUING REVIEW, DEVIATION and FINAL REPORT documents listed below.

Thank you for your patience as we transition to the new electronic system!
Adverse Events Continuing Review
Summary Table


UT Adverse Event Form

Adverse Event Policy

The UT Adverse Event policy was updated  and became effective 09/01/2008.

Convened Continuing Review Checklist       

Please complete and attach this checklist to your application.

Continuing Review Application  

This application was updated 08/01/2009                           

Amendments/Modifications Exempt Review

Convened Amendment Checklist 

Please complete this checklist and attach to your application.

Change Cover Sheet
A. Additions/Deletions

B. Protocol Change

C. Investigators Brochure or Safety Changes

D. Changes to Consent

E. Miscellaneous Changes        

F.  NEW! - Straightforward Personnel Addition/Deletion   

Exempt Categories & Screening Questions



     Initial Convened Review Expedited Review

Initial Convened Review Checklist

Section E-2 Drug Information Attachment

Section E-3 Device Information Attachment

Expedited Research Categories

Waiver of Authorization for Use and Disclosure of PHI 


Chart Reviews Final Reports
Retrospective Chart Review - see instructions below

For a Retrospective Chart Review, please complete an Expedited Application through the Kuali Coeus (KC) electronic application system.
Final Report Instructions

Final Report Form
Compliance Forms Miscellaneous Forms
RSP Conflict of Interest Disclosure [RSP 103] --
Only for protocols not associated with a proposal or an award

Financial conflict of interest disclosure Website --
Under the new PHS, all faculty, staff and students who are responsible for the design, conduct or reporting of funded research are required to disclose financial conflicts of interest.

GRAD Approval Form

Elements of a Research Protocol

PI Responsibilities

Trade Secrets & Intellectual Property

Statement of Compliance

Activities Preparatory to Research    

Consent Forms

Central IRB Submission Information The first two documents apply to the initial submission process for both WIRB & SAIRB. The third document is to be used to notify the UT DHRP of Personnel Changes to a CIRB reviewed study.

Consent Instructions

Consent Template -- Form updated 09.28.2016

Additional Consent Information - HIV testing

Addendum to Consent

Waiver of Authorization for Use and Disclosure of PHI

Cancellation or Modification of Participation in Research

Supplemental Consent for Genetics Research

Adult Assent Form

UT-PHS Joint Consent Forms (Forms updated 05/2016)

UT-PHS Joint Adult Consent form

UT- PHS Joint Assent Form

Central IRB Submission Process

Central IRB Submission Checklist

UT Notification of Central IRB Personnel Change New form added 04.08.2015

Western Institutional Review Board (WIRB)

UT WIRB Consent Template - Updated 03/06/2017

 Schulman Institutional Review Board Associates, Inc. (SAIRB)

Schulman - eSubmission Walkthrough

UT SAIRB Consent Template - Updated 03/06/2017

January 20, 2017
Last Updated: 6/11/18