Office of Student Involvement & Leadership

Contracts and Vendors


Students cannot negotiate or sign contracts on behalf of the University. Students organizing the event must complete a Contract Request Form at least 10 weeks prior to the event. 

Contracts are required for most:

  • Performers
  • Speakers
  • Rentals (inflatables, games, etc.)

Preferred Vendors

If you're looking for a company to use for your event, consult the University's preferred vendor list. Here are some that student organizations have used in the past:

  • Ultrasound
  • Lertical
  • Meredith Party Rentals

DJ Services

  • Contact WXUT first for DJ availability using the WXUT DJ Service Request and Waiver Form.
  • If available, the student organization must use WXUT DJ services.
  • If not available, student organizations must provide proof from WXUT that request was submitted.
  • All necessary DJ service packet/forms must be on file at least 4 weeks prior to the event. WXUT reserves the right to decline services if forms are received less than 4 weeks prior to the event.
  • DJ service packet includes: Verification of WXUT DJ Service Request and Waiver Form, DJ service contract, and W-9
  • The maximum amount of payment allowable for outside DJ services is $50 per hour of service, unless approved by the Dean of Students or designee.


If your organization is looking to solicit donations from commercial vendors, be sure to complete the Donation Form on OrgSync and submit prior to solicitation. You will be asked to include an example of the letter you will be sending for donation requests along with a list of who you are soliciting. 

Last Updated: 3/9/18