Office of Student Involvement & Leadership

Room Reservations


Room reservation and event requests must be submitted at least 28 days (4 weeks) prior to the event. Requests submitted within less time may not be approved. 

1. Determine the availability of your desired space for the date(s) you have in mind:

Space is NOT approved until you have received an approved event request via OrgSync.
  • Student Union
  • Centennial Mall
  • Flatlands
  • Doermann Theater
Check availability here.
  • Rec Center
  • Health Education Center
  • Morse Fitness Center (HSC)
Call Brad Barlog: 419.530.3700.
  • Residence Hall spaces
Contact hall director of building.
  • Savage Arena
  • Glass Bowl
  • Fetterman Gym
Contact Tim Warga: 419.530.2104 or
  • Academic rooms (classrooms)
Contact Rubye Wise: 419.530.8520 or

2. Create an Event in OrgSync. Go to your organization's portal home page, click "Events" at the top, and then the green "Create an Event" button. In order to submit an event request, you must have the appropriate permissions within your organization's portal. Please contact your organization's president to have your permissions changed if necessary. 

3. Once the appropriate request has been submitted, staff will hold the room reservation for you and initiate the approval process. Depending on the nature of your event, this may include needed approval from Aramark, UTPD, Grounds, Risk Management, etc. Updates on your request may come via OrgSync notifications or a staff member directly, so check your email often.

4. Once all approvals have been received, your reservation will be confirmed and you will receive a confirmation email. The confirmation email will include any stipulations, requirements, and/or information about additional paperwork needed before your event can take place. It is the responsibility of the student organization leaders/representatives to ensure all stipulations are met according to the deadlines set forth in the confirmation email. If they are not, your room reservation will be canceled. 

Last Updated: 3/13/18