Office of Student Involvement & Leadership

The Student Activities Committee (SAC)

Mission Statement

The purpose of the Student Activities Committee (SAC) is to serve the university community by reviewing student organization funding requests, constitution revisions, and new student organization proposals in an effort to aid in student engagement, enrichment, and outreach at the University of Toledo. SAC is a diverse committee of appointed student leaders working to provide members, presenters, and future organizations with an opportunity to develop each stakeholder in areas of professionalism, problem-solving, decision making and accountability. 

Committee Functions

  1. Review and award special funding requests made by registered UT student organizations following the stated guidelines from the Office of Student Involvement.

  2. Review, recommend revisions, and approve for submittal draft constitutions of student organizations and newly forming student organizations following the guidelines from the Office of Student Involvement.

  3. Assist the Office of Student Involvement in the review and approval of annual operating budgets for student organizations following the stated guidelines from the Office of Student Involvement
 
FALL 2014 SEMESTER MEETINGS
SPRING 2015 SEMESTER MEETINGS

Friday, September 12
Friday, September 19 (SU 3016)
Friday, September 26
Friday, October 3
Friday, October 17
Friday, October 24
Friday, October 31
Friday November 7
Friday, November 14 (SU 3016)
Friday, November 21
Friday, December 5

Friday, January 16
Friday, January 23
Friday, January 30
Friday, February 6
Friday, February 13
Friday, February 27
Friday, March 20
Friday, March 27 (SU 3016)
Friday, April 3
Friday, April 10 (if funds remain)

 
Requesting Special Funding for Events or Travel
 
The Student Activities Committee hears requests for funds throughout the academic year.  All requests for Special Funding must be done with the Special Funding Request Form.  This form must then be turned into the Office of Student Involvement a minimum of 4 weeks before the requested event or travel.  The form is designed to help you show a complete financial picture related to the event or travel.  The Committee must be able to make an educated and informed decision in regards to your request.  The funds that SAC allocates on behalf of the University are Student General Funds and therefore there are strict guidelines as to how they can be awarded and spent.  Please be sure to read all instructions and tips on this page as well as the request form prior to completing your request.
 
 
Completing the Form
 
Here are some stipulations on SAC Funding and tips to help complete the Special Funding Request Form:
 
Rules and Stipulations for special funding
  • Funding priority for SAC is given to events that are:
    • On Campus, free to attend and open to ALL UT students
    • Collaborative in planning and execution 
    • In support of UT traditions
  • SAC expects organizations to share the cost for events and only considers requests for specific line item expenses
  • Special Funding cannot pay (directly or indirectly) for personal property, charitable contributions, alcohol, operational costs, or political campaigning
  • If your event charges admission, there may be additional stipulations placed on awarded SAC funds;
    • Organizations may be asked to repay SAC after the event from the profits up to the amount awarded
    • Funds for Security costs may require submission of the Social Event - Security Cost Reimbursement Form after the event and that reimbursement will be credited back to SAC
  • Any supplies, products, or services which are available through UT established sources must be obtained in this fashion
  • SAC funded social functions MUST be open to all students of the University. Banquets and receptions may not be held to this stipulation as long as it can be shown that the event is specifically related to events that fulfill the organization goals and purposes
  • SAC Funding cannot pay for food/beverages in relation to travel 
  • Event Food / Catering can only be funded by SAC up to 20% of the total catering cost
  • SAC cannot fund a reimbursement of costs already paid for by an individual, organization, department or other entitiy
  • In order to qualify for SAC Travel funds, a complete list of travelers must be submitted with the funding request.  The list must include name, Rocket number and academic class for each traveler
  • Travel is a low priority for SAC and SAC will not pay for food related to travel
  • SAC will fund registration costs in relation to travel before transportation or lodging; which are considered to be the lowest priority for SAC funding

Tips for completing the Special Funding Request Form

  • Eight copies of the Special Funding Request form must be submitted by 4:00 pm on the Monday before the desired SAC meeting date
  • Page 1 is essential information and briefly outlines the process.
    • Your signature documents your understanding of SAC Funding
  • Page 2 is the actual application for funding - This information should be the foundation of your presentation
    • The first box is where you place the amount your organization is requesting
    • Be sure to complete every question, incomplete applications will not be considered
  • Page 3 is the budget breakdown for Special/Collaborative Event Funding - Do not fill out if requesting travel funding
    • Be sure to represent all of you costs and funding sources on this sheet
    • If you are asking SAC for funding for any line item, you indicate that with a check in the "Yes" box to the left of the dollar amount
    • Remember that SAC awards funding for specific line item uses, not blanket awards for events
  • Page 4 is the budget breakdown for Travel Funding  - Do not fill out if requesting special/collaborative event funding
    • The list of travel attendees is essential and must be completed for funding consideration
    • Be sure to represent all of you costs and funding sources on this sheet
    • If you are asking SAC for funding for any line item, you indicate that with a check in the "Yes" box to the left of the dollar amount
    • Remember that SAC awards funding for specific line item uses, not blanket awards for events
 
Preparing for and Delivering the Presentation
  • This is a professional presentation and should be treated as such
  • Please arrive early and dress in professional attire
  • You will have up to five minutes to present your request to the committee, be sure to address the following:
    • History of the event/travel
    • Benefits and impact on the University of Toledo student body and community
    • Precisely how the requested funds will be spent
    • How the event/travel relates to your organizations purpose/mission
  • The committee will have up to 5 minutes for questions and 2-3 minutes for deliberation
  • The Student Organization representative will be asked to leave the room while the committee deliberates
  • The Office of Student Involvement Representative will notify the requesting organization of the committee's decision once it is reached
Last Updated: 8/24/15